Conference announcements settings in Lync control what occurs when participants join or leave a meeting. These settings can be configured at a global level or assigned to a specific site.
Enabling or disabling the announcements is a default setting that can be passed to users. However, users may change this default as they see fit.
When configuring conferencing announcements, the following options are available:
• Enable Name Recording—Controls whether users are prompted to record their name prior to joining the conference. Internal users are not prompted to record a name, and their name is played through the text-to-speech engine instead.
• Entry and Exit Announcements Type—Defines the type of announcement played when attendees join or leave the meeting. The options are to use the person’s name or to simply play a tone.
• Entry and Exit Announcements Enabled by Default—Controls whether announcements are enabled or disabled by default for new Lync user accounts. This is simply a default setting passed to users that they might change.
The conference announcement settings can be configured only through the Lync Server Management Shell using the following syntax:
Set-CsDialInConferencingConfiguration –Identity <Identity> –EnableNameRecording <$True |$False> -EntryExitAnnouncementsEnabledByDefault <$True | $False>
-EntryExitAnnouncementsType <UseNames | ToneOnly >
Creating a configuration that applies to a specific site is, unfortunately, not intuitive. To create a new sample configuration that applies to the SF site, the command looks like the following:
Set-CsDialInConferencingConfiguration –Identity site:SF –EnableNameRecording $True
–EntryExitAnnouncementsEnabledByDefault True –EntryExitAnnouncementsType UseNames