Starting a Conference

Web conferences can be initiated either through the direct sharing of a monitor or by scheduling a meeting and including a web conference. However, the simplest way to initiate a conference is through the Meet Now option.

In the top menu of the Lync client, when you click Meet Now, the following three options for joining an Audio meeting are offered:

• Do not join audio

• Use Lync (integrated audio and video)

• Call me at:

This creates a conference with only the initiating user in it. From here, use the People menu to perform the following tasks:

• Invite by Name or Phone Number

• Invite by Email

• Mute Audience

• Make Everyone an Attendee

• Play Entry and exit Announcements

• Remove Everyone and End Meeting

When inviting by name or phone number, Lync displays the existing contacts to simplify adding an attendee who is already known to the meeting organizer. Highlighting the contact and clicking OK sends an invite to the contact. The person is notified by a pop-up box and can opt to either join the conference or set her status to Do Not Disturb. From this point, the normal IM, audio, video, and application sharing functions are available. If authorized to do so, attendees can also send invitations to the conference.