Configuring Basic Options

In the Communicator client, many options can be configured. For administrators not familiar with Macintosh operating systems, options that are normally found in the client interface on a PC are typically moved to the menus at the top of the screen. Although there is a main GUI that looks like the PC client, there are also context-based menus that appear at the top of the screen depending on which application is currently the focus. In the case of Communicator, these options across the top of the application include the following:

• Communicator

• File

• Edit

• View

• Network

• Contact

• Window

• Help

Clicking Communicator at the top of the menu offers several other options, including a link to information about the specific version of Communicator, an option to hide Communicator, an option to quit Communicator, and most importantly the capability to modify application preferences.

Clicking Preferences within the Communicator menu offers up the following six icons:

• Appearance—This area is where the user can alter IM font choices.

• General—This area enables you to control the status behavior, to define the Presence Service, Communications Service for Telephone, and Conference, and to define where received files will go. You can also enable troubleshooting logging from here.

• Alerts—This area is where users can enable or disable alerts for various actions that will occur within the Communicator client.

• Account—From this area, you can change your logon information, manually configure the Lync 2010 Server, and choose to enable or disable integration with Exchange.

• History—This area is where you can save conversations and alter the behavior of when the system will prompt you to save a conversation.

• Privacy—This area is where you can choose to block or allow various contacts. You can also enable a notification when another user adds you as a contact through these menu options. You can even get a consolidated view of who added you as a contact.

Clicking File at the top of the menu gives access to the capability to save contact lists or to import contacts from a saved list.

Clicking Edit gives access to the usual copy, cut, and paste but also enables you to access special characters and to set spelling options.

Clicking View enables you to quickly move to the Contact List or to the Conversation History. You can also modify the Toolbar from here and enable or disable Search.

Clicking Network enables you to sign out, change the status, and view recent alerts.

Clicking Contact gives the following options:

• Sort Contacts by:

• Group Offline Contacts Together

• Send Instant Message

• Call a Contact

• Start a Video Call

• Send File

• Send Mail

• Block

• Add a Contact

• Delete a Contact

• View Profile

• Add Group

• Delete Group

• Rename Group

• Privacy

Clicking Window gives you the option to minimize, zoom, or bring the Communicator window to the forefront.

Clicking Help gives quick access to Search and offers links ranging from checking for updates to visiting the product website.