Sharing Information in a Meeting

With the web conference up and running, participants who were allowed to become presenters based on the meeting options can use the Share tab in the Lync client to add resources to the conference. These options include

• Main Monitor

• Secondary Monitor

• All Monitors

• Program

• PowerPoint Presentation

• New Whiteboard

• New Poll

When a presenter chooses to share something, the stage displays for all users. If your client doesn’t list Main, Secondary, and All monitors, it’s likely because you have only one monitor, in which case these options are replaced with Desktop.

Sharing something, such as the Whiteboard, enables participants to type into text boxes as well as to draw or to place images into the Whiteboard, as shown in Figure 23.11.

Figure 23.11 Using the Whiteboard

Sharing monitors or applications enables participants to follow along with what the presenter views. This makes it easy for participants to see what you are talking about on the audio portion of the conference. Choosing to share a program gives presenters a view into which programs are currently running on their system. When they choose a program to share, they receive a warning making sure they know that everyone else is about to see what they are sharing. This warning helps ensure that you’ve picked the correct application.