Meeting Configuration

The meeting configuration commands in Lync Server 2010 are provided to enable organizations more control over what types of meetings are allowed to occur. Meeting configuration settings control items such as what types of meetings can happen and how the lobby is used for users dialing in from the PSTN. Meeting configurations can be created at the global, site, or pool level.

When modifying a meeting configuration, the following options are available:

• PSTN callers bypass lobby—Controls whether users who dial in to the conference from a PSTN phone are automatically entered into the meeting. If this option is not enabled, a presenter must admit all users in the lobby before they can participate in the conference. This generally is not an obstacle when the presenter is using Lync and can visibly see users are waiting in a lobby, but consider a scenario where presenters dial in from a PSTN number and do not have this visual clue. Presenters can use DTMF controls to admit users in the lobby, but not all users know this feature.

• Designate as presenter—Controls which users can be promoted as presenters throughout the meeting. This can be set to no one, people from inside the organization, or everyone.

• Assigned conference type by default—Controls whether meetings are created with unique meeting IDs. If set to true, each meeting has the same ID by default. If set to false, each meeting generates a unique ID. Using a unique ID can be helpful so that if a user has back-to-back meetings, attendees from the second meeting do not accidentally join the first meeting.

• Admit anonymous users by default—Controls whether anonymous, unauthenticated users are admitted into meetings by default.

EnableAssignedConferenceType Parameter

One additional parameter, EnableAssignedConferenceType, is configured only through the Lync Server Management Shell. This setting controls whether scheduling public meetings is allowed at all. A public meeting to Lync means the conference ID and URL do not change. This is very similar to the “Assigned conference type by default” option, but controls whether public meetings are allowed at all instead of assigning a default. To modify a meeting configuration, perform the following steps:

1. Open the Lync Server 2010 Control Panel.

2. Click Conferencing.

3. Click Meeting Configuration.

4. Click New.

5. Select either Site configuration or Pool configuration.

6. Select a site or pool service.

7. Select an option for PSTN callers bypass lobby.

8. Select an option for Designate as presenter.

9. Select an option for Assigned conference type by default.

10. Select an option for Admit anonymous users by default.

11. Press Commit.

To use the Lync Server Management Shell to create a meeting configuration, use the following syntax:

New-CsMeetingConfiguration –Identity <Identity> –AdmitAnonymousUsersByDefault <$True |$False> -AssignedConferenceTypeByDefault <$True | $False> -
DesignateAsPresenter <None |Company | Everyone> -EnableAssignedConferenceType <$True | $False>
-PstnCallersBypassLobby <$True | $False>