Word 2008 Keyboard Shortcuts

Moving the cursor

To move

Press

One paragraph up

Command+Up Arrow

One paragraph down

Command+Down Arrow

Up one screen (scrolling)

Page Up

Down one screen (scrolling)

Page Down

To the top of the next page

Command+Page Down

To the top of the previous page

Command+Page Up

To the end of a document

Command+End

To the beginning of a document

Command+Home

To a previous edit, or the location of the most recent edit since the document was last saved

Shift+F5

Selecting text and graphics

To extend a selection

Press

Select multiple items that are not next to each other

Select the first item that you want, hold down Command, and then select any additional items

One character to the right

Shift+Right Arrow

One character to the left

Shift+Left Arrow

One word to the right

Shift+Option+Right Arrow

One word to the left

Shift+Option+Left Arrow

To the end of a line

Shift+Command+Right Arrow or Shift+End

To the beginning of a line

Shift+Command+Left Arrow or Shift+Home

One line down

Shift+Down Arrow

One line up

Shift+Up Arrow

To the end of a paragraph

Shift+Command+Down Arrow

To the beginning of a paragraph

Shift+Command+Up Arrow

One screen down

Shift+Page Down

One screen up

Shift+Page Up

To the beginning of a document

Shift+Command+Home

To the end of a document

Shift+Command+End

To the end of a window

Option+Shift+Command+Page Down

Editing text and graphics

To

Press

Create AutoText

Option+F3

Paste the Spike contents

Shift+Command+F3

Delete one word to the left

Command+Delete

Delete one word to the right

Command+Del

Cut to the Spike

Command+F3

Aligning and formatting paragraphs

To

Press

Center a paragraph

Command+E

Justify a paragraph

Command+J

Left align a paragraph

Command+L

Right align a paragraph

Command+R

Indent a paragraph from the left

Control+Shift+M

Remove a paragraph indent from the left

Shift+Command+M

Create a hanging indent

Command+T

Remove a hanging indent

Shift+Command+T

Apply a style

Shift+Command+S

Start AutoFormat

Command+Option+K

Apply the Normal style

Shift+Command+N

Apply the Heading 1 style

Command+Option+1

Apply the Heading 2 style

Command+Option+2

Apply the Heading 3 style

Command+Option+3

Apply the List style

Shift+Command+L

Inserting paragraphs and tab characters in a table

To insert

Press

New paragraphs in a cell

Return

Tab characters in a cell

Option+Tab

Formatting characters

To

Press

Change the font

Shift+Command+F

Increase the font size

Shift+Command+>

Decrease the font size

Shift+Command+<

Increase the font size by 1 point

Command+]

Decrease the font size by 1 point

Command+[

Display the Font dialog box

Command+D

Change the case of letters

Shift+F3

Format in all capital letters

Shift+Command+A

Underline words but not spaces

Shift+Command+W

Double-underline text

Shift+Command+D

Format in all small capital letters

Shift+Command+K

Apply subscript formatting (automatic spacing)

Command+Equal Sign

Apply superscript formatting (automatic spacing)

Shift+Command+Plus Sign

Remove manual character formatting

Control+Spacebar

Selecting text and graphics in a table

To

Press

Select the next cell’s contents

Tab

Select the preceding cell’s contents

Shift+Tab

Extend a selection to adjacent cells

Hold down Shift and press an arrow key repeatedly

Select a column

Click in the column’s top or bottom cell, hold down Shift and press Up Arrow or Down Arrow repeatedly

Extend a selection (or block)

Shift+Command+F8, and then use the arrow keys; press Command+Period to cancel selection mode

Reduce the selection size

Shift+F8

Select multiple cells, columns, or rows that are not next to each other

Select the first item you want, hold down Command, and then select any additional items

Moving around in a table

To

Press

Move to the next cell

Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)

Move to the preceding cell

Shift+Tab

Move to the preceding or next row

Up Arrow or Down Arrow

Move to the first cell in the row

Control+Home

Move to the last cell in the row

Control+End

Move to the first cell in the column

Control+Page Up

Move to the last cell in the column

Control+Page Down

Start a new paragraph

Return

Add a new row at the bottom of the table

Tab at the end of the last row

Add text before a table at the beginning of a document

Return at the beginning of the first cell

Reviewing documents

To

Press

Insert a comment

Command+Option+A

Turn track changes on or off

Shift+Command+E

Go to the end of a comment

End

Go to the beginning of the list of comments

Command+Home

Go to the end of the list of comments

Command+End

Printing and previewing documents

To

Press

Switch in or out of Print Preview

Command+Option+I

Simple Instructions for Doing Things in Word 2008

Bibliography

To record source information

  1. In the Toolbox, display the Citations palette, and choose a citation style from the Citation Style list.

  2. Click the Create New Source button and supply the source information.

  3. Click OK to display the citation in the Citations Manager.

To insert citations

  1. Position the insertion point in the citation location—usually immediately following the citation or in a footnote.

  2. In the Citations Manager, select the citation style you want, and then double-click the source you want to cite.

To compile a bibliography

  1. Position the insertion point at the end of the document or on the page where you want the bibliography to appear.

  2. Display the Bibliography group on the Document Elements tab of the Elements Gallery and select from the list the citation style you want to use.

  3. In the gallery, click either the Bibliography thumbnail or the Works Cited thumbnail.

Borders and shading

To put a border around the active paragraph

  1. In the Borders and Shading panel of the Formatting Palette, click the Type button in the Borders area, and then in the Border Type gallery, click the border you want.

  2. Click Borders and Shading on the Format menu. On the Borders page of the Borders and Shading dialog box, click the setting, style, color, and width of the border you want, and then set and clear individual borders by clicking the Preview diagram.

To shade the background of a paragraph

  • Display the Borders and Shading panel of the Formatting Palette, click the Fill color button in the Shading area, and then in the Fill Color gallery, click the color you want.

To remove formatting from a paragraph

  • Click the Clear Formatting on the Edit menu.

Charts

To insert or link to an Excel chart

  1. Ensure that the chart is saved on its own chart sheet.

  2. Click the Object on the Insert menu.

  3. In the Object dialog box, click Microsoft Excel Chart, and then in the lower-left corner, click From File.

  4. In the Insert as Object dialog box, navigate to and click the workbook containing the chart you want to insert.

  5. If you want to maintain a link from the inserted chart to the source workbook, select the Link to File check box.

  6. If you want to insert an icon linking to the source workbook, rather than inserting the chart itself, select the Display as Icon check box.

  7. In the Insert as Object dialog box, click Insert.

To create a chart directly in a document

  1. Position the insertion point where you want the chart to appear, and then either click Chart on the Insert menu or display the Charts tab of the Elements Gallery.

  2. Display the chart gallery you want, and then click the chart type.

  3. Enter the data you want to plot in the Excel worksheet that appears, and then close the workbook window.

To make changes to an embedded chart

  1. Right-click the chart and click Edit Data to open the workbook containing the chart data.

  2. Right-click any chart element (such as legend, axis, or gridlines) to display formatting options for that element.

  3. Double-click a data series to display the Format dialog box for the data series, in which you can format the fill, line, shadow, scale, plot direction, data labels, or other settings appropriate to the chart type.

  4. On the Charts tab of the Elements Gallery, click a different chart type to change the chart without affecting the data.

Comments

To insert a comment

  1. Select the text to which the comment refers and click the New Comment button on the Reviewing toolbar or Comment on the Insert menu.

  2. Type the comment in the balloon that appears (in Print Layout view) or in the Reviewing pane (in Normal view).

To manage comments

  1. Display the reviewer’s name and the date and time the comment was inserted by pointing to either the commented text or the balloon.

  2. Jump from balloon to balloon by clicking the Next or Previous button on the Reviewing toolbar.

  3. Edit a comment by clicking its balloon and using normal editing techniques.

  4. Delete a comment by clicking the X button in the balloon or by clicking the Reject Change/Delete Comment button on the Reviewing toolbar.

  5. Respond to a comment by adding text to an existing balloon.

  6. Attach a new balloon to the same text by clicking the balloon and then clicking the New Comment button on the Reviewing toolbar.

  7. Turn off the display of comment balloons by clicking Comments in the Show list on the Reviewing toolbar.

  8. Display only the comments of a specific person by clicking the Show button, pointing to Reviewers, and then clicking the names of the reviewers whose comments you don’t want to see.

To display the Reviewing pane

  1. Click the Reviewing Pane button on the Reviewing toolbar. Click the button again to hide the pane.

  2. Change the size of the Reviewing pane by dragging its upper border by the Resize handle.

Copying and pasting content

See Also

"Word 2008 Keyboard Shortcuts" earlier in this Quick Reference section

To display the Scrapbook

  • Open the Toolbox and then, if the Scrapbook is not already displayed, click the Scrapbook button on the Toolbox menu bar.

To copy selected content to the Scrapbook

  • Display the Scrapbook, and then click Copy to Scrapbook on the Edit menu.

To paste a selected scrap from the Scrapbook

  1. In the Scrapbook, click the Paste button.

  2. Click Paste from Scrapbook on the Edit menu.

To move noncontiguous content from multiple locations via the Spike

  1. Cut selected content to the Spike by pressing Command+F3.

  2. Position the insertion point where you want to insert the content collection, and then paste the Spike contents by pressing Command+Shift+F3.

Cover pages

To insert a cover page

  • In the Elements Gallery, click the cover page design you want in the Cover Pages group on the Document Elements tab. Then customize the cover page with your own information.

To delete a cover page

  • Point to any part of the page, click the button that appears near the upper-left corner of the page, and then click Remove Cover Page.

Document formatting

To change the margins or header and footer location of a document

  • Click Document on the Format menu, make the necessary changes in the Document dialog box, and click OK.

Document properties

To view the properties attached to a document

  • Click Properties on the File menu.

To enter additional properties

  • Enter the information on the Summary or Custom page of the Properties dialog box.

Document templates

To start a new document based on a template

  1. Open the Project Gallery, and display the New page.

  2. In the Show list, click Word Documents, and then in the Category list, click the type of template you want.

  3. In the Template list, click the template. Then click Open.

To display the master page of a template

  • Click the Master Pages tab in the lower-right corner of the document window.

To save a document as a template

  1. Click Save As on the File menu, and in the Save As dialog box, assign the template a name.

  2. In the Format list, click Word template (.dotx). Then click Save.

To start a new document based on a template you have saved

  • In the Project Gallery, click My Templates in the Category list, and then double-click the template you want in the Template list.

To attach a different template to a document

  1. Click Templates and Add-Ins on the Tools menu.

  2. In the Templates and Add-Ins dialog box, click Attach.

  3. In the Choose a File dialog box, locate and click the template you want to attach and then click Open.

  4. In the Templates and Add-ins dialog box, select the Automatically update document styles check box. Then click OK.

Finding text

To find text with specific formatting

  1. Display the expanded Find page of the Find and Replace dialog box, and enter the search term, if any.

  2. In the Format list, click the type of formatting you want to search for, and then either click Find Next or select the Highlight all items found in check box and click Find All.

  3. Click Close.

Formatting text by using styles

To apply a character style

  1. Select the text, and display the Styles panel of the Formatting Palette or the Style list on the Formatting toolbar.

  2. Click the character style you want.

To apply a paragraph style, list style, or table style

  1. Click anywhere in the paragraph, list, or table, and display the Styles panel of the Formatting Palette or the Style list on the Formatting toolbar.

  2. Click the paragraph style, list style, or table style you want.

To display all the available styles

  • At the bottom of the Styles panel, click the List arrow, and then click All styles.

To create a new style

  1. Click the New Style button in the Styles panel.

  2. In the New Style dialog box, specify the following:

    • The name of the new style

    • The type of style you want to create

  3. Do one of the following:

    • If you are creating a paragraph style, specify its base style (if any), and the style for the paragraphs that follow it, and its formatting.

    • If you are creating a character, list, or table style, supply the information specific to that style type.

    • If you want to save the style with the current template, select the Add to template check box.

  4. Click OK to close the New Style dialog box.

To modify an existing style

  1. In the Styles panel, point to the style you want to modify, click the arrow that appears, and then, in the list, click Modify Style.

  2. In the Modify Style dialog box, make simple changes to the formatting of the selected style. Or select the aspect you want to change from the Format list, make your selections, and click OK.

  3. Click OK to close the Modify Style dialog box.

Formatting text manually

See Also

"Formatting text manually" in the "Microsoft Office 2008 for Mac" Quick Reference section

To vary the look of text without changing the font

  1. Change the font color to a nonstandard color by clicking More Colors in the Font Color list, in the Font panel of the Formatting Palette. In the Colors dialog box, click the color you want on one of the tabs of the dialog box. Then click OK.

  2. Change the font effect by displaying the Font dialog box, making changes in the Effects area, and clicking OK.

To make multiple formatting changes in one place

  • Click Font on the Format menu, and change options in the Font dialog box.

To change the spacing between characters

  1. Display the Font dialog box, and click the Character Spacing button.

  2. In the Spacing list, click the option you want. Then in the By box, increase or decrease the setting.

  3. Click OK.

To highlight selected text

  • In the Font panel of the Formatting Palette, click the Highlight arrow, and then click the color you want.

To highlight multiple blocks of text

  1. In the Font panel of the Formatting Palette, click the Highlight arrow, click the color you want, and then drag the highlighter tool across the text you want to highlight.

  2. Click the Highlight button or press Escape to turn off the highlighter.

To change the case of selected text

  • Hold down the Shift key and press the F3 key until the text is formatted with the case you want.

To repeat a formatting command

To return a paragraph to its default formatting

  • Click the Clear Formatting on the Edit menu.

Formatting paragraphs

See Also

"Borders and shading" earlier in this Quick Reference section

To indent a paragraph

  1. In the Alignment and Spacing panel of the Formatting Palette, enter or select the indentation (in inches) in the Left, Right, and First boxes.

  2. Drag the indent markers on the horizontal ruler.

To change the horizontal alignment of a paragraph

  • In the Alignment and Spacing panel of the Formatting Palette, click the Align Text Left, Align Center, Align Text Right, or Justify button next to Horizontal.

To start a new centered or right-aligned paragraph

  • Point to the center or right side of a blank area of the page, and when the pointer’s shape changes to an I-beam with appropriately aligned text attached, double-click to create a pre-aligned paragraph.

To change the line spacing of a paragraph

  • In the Alignment and Spacing panel of the Formatting Palette, click the Single Space, 1.5 Space, or Double Space button next to Line Spacing.

To add space before or after paragraphs

  • In the Alignment and Spacing panel of the Formatting Palette, enter or select the space (in points) in the Before and After boxes.

Headers and footers

See Also

"Page numbers" later in this Quick Reference section

To insert a themed header or footer

  1. Display the Document Elements tab of the Elements Gallery.

  2. In the Header group or the Footer group, select from the Insert as list the pages you want the header or footer to appear on—Even Pages, Odd Pages, or All Pages.

  3. In the Header gallery or Footer gallery, click the element you want to insert.

  4. Scroll to a page displaying the header or footer, and replace any placeholders with the appropriate content.

To hide the document text while working with a header or footer

  • Select the Hide Body Text check box in the Header And Footer panel of the Formatting Palette.

Hiding text

To hide a selection

  • Click Font on the Format menu, select the Hidden check box in the Font dialog box, and then click OK.

To display text that is formatted as hidden

  • Click the Show button on the Standard toolbar.

To print text that is formatted as hidden

  • On the Print page of the Preferences dialog box, select the Hidden Text check box.

Index

To display the Mark Index Entry dialog box

  • Click Index and Tables on the Insert menu. Then on the Index page of the Index and Tables dialog box, click Mark Entry.

To mark index entries

  1. With the Mark Index Entry dialog box displayed, select the word or phrase you want to index, and then click anywhere in the Mark Index Entry dialog box to activate it.

  2. If necessary, adjust the entry to specify the following:

    • Whether the entry is a main index entry or a subentry

    • Whether the entry is a cross-reference, a single-page entry, or a page-range entry

    • The formatting of the page number associated with the entry

  3. Click Mark to insert the index entry adjacent to the selection, or click Mark All to insert the entry adjacent to all occurrences of the selection.

  4. When you finish marking entries, close the Mark Index Entry dialog box.

To display index entries in a document

  • Click the Show button on the Standard toolbar.

To delete an index entry

  • Select the entire hidden field and press the Delete key.

To create an index based on the index entries marked in a document

  1. Position the insertion point where you want the index to appear, and ensure that index entries are hidden.

  2. Click Index and Tables on the Insert menu, and on the Index page of the Index and Tables dialog box, specify the following:

    • Whether the index formatting should use styles from the current template or be based on a predefined format

    • The number of columns

    • The page number alignment and the type of tab leaders

    • Whether subentries should be indented on separate lines below the main entries or appear on the same line as the main entries

    • Whether words beginning with accented letters should appear in their own sections or be alphabetized as if they had no accents

  3. Click the Modify button, specify paragraph and character styling for each level of index entry in the Style dialog box, and click OK.

  4. Click OK to close the Index and Tables dialog box.

To update an index

  • Right-click the index and click Update Field.

Inserting and linking to files

To insert an entire file

  1. Click File on the Insert menu.

  2. In the Insert File dialog box, navigate to the folder where the file is stored, click the file, and then click Insert.

To link to a file

  1. Click File on the Insert menu.

  2. In the Insert File dialog box, navigate to the folder where the file is stored, and click the file.

  3. Select the Link to file check box, and then click Insert.

Inserting information fields

To insert the current date or time

  1. Click Date and Time on the Insert menu.

  2. In the Date and Time dialog box, click the date and/or time format you want.

  3. To insert the date or time as a field rather than as static text, select the Update automatically check box.

  4. Click OK.

To insert other information fields

  1. Click Field on the Insert menu.

  2. In the Field dialog box, click the category of information and then the field you want.

  3. To change the default options for the field, click Options, and in the Field Options dialog box, choose the settings you want and then click OK.

  4. Click OK.

To display the codes that control the information displayed in a field

  • Right-click the field and click Toggle Field Codes.

To manually update information in a field

  • Right-click the field and click Update Field.

New documents

To start a new document

  1. Start a new document of the same type as the one you were last working in, click the New button on the Standard toolbar.

  2. Start a blank document of a specific type by choosing the type you want from the New list on the Standard toolbar.

Page breaks

To insert a manual page break

  1. Point to Break on the Insert menu, and then click Page Break.

  2. Press Shift+Enter (using the Enter key on the numeric keypad).

To control how Word breaks pages

  • Display the Paragraph dialog box by clicking Paragraph on the Format menu. Change any of the following options on the Line and Page Breaks page of the dialog box, and click OK:

    1. Select the Widow/Orphan Control check box to avoid breaking a page with the last line of a paragraph by itself at the top of a page or the first line of a paragraph by itself at the bottom of a page.

    2. Select the Keep With Next check box to avoid breaking a page between the selected paragraph and the following paragraph.

    3. Select the Keep Lines Together check box to avoid breaking a page within a paragraph.

    4. Select the Page Break Before check box to avoid breaking a page before the selected paragraph.

To remove a page break

  1. Click to the left of the break and then press the Del key.

  2. Click at the beginning of the content immediately following the break and then press the Delete key.

Page numbers

See Also

"Headers and footers" earlier in this Quick Reference section

To insert only page numbers in a header or footer

  1. Click Page Numbers on the Insert menu.

  2. In the Page Numbers dialog box, specify the position (Top or Bottom) and alignment (Left, Center, Right, Inside, or Outside) of the page numbers.

  3. Click OK.

To change the numbering scheme

  1. In the Page Numbers dialog box, click Format.

  2. If you want to precede page numbers with chapter numbers, select the Include chapter number check box and set the style and separator.

  3. If you want to start at a page number other than 1, click Start at and enter the starting page number. Then click OK.

Ruler

To display or hide the ruler

  • Click Ruler on the View menu.

To temporarily display a hidden ruler

  • Point to the top of the document window to display the horizontal ruler or the left side of the document window to display the vertical ruler.

To change the unit of measure

  • On the General page of the Preferences dialog box, in the Measurement Units list, click Centimeters, Inches, Millimeters, Picas, or Points.

Section breaks

To insert a section break

  • Point to Break on the Insert menu, click one of the following, and then click OK:

    1. Click Next Page to start the following section on the next page.

    2. Click Continuous to start a new section without affecting page breaks.

    3. Click Odd Page to start the following section on the next odd-numbered page.

    4. Click Even Page to start the following section on the next even-numbered page.

To remove a section break

  1. Click to the left of the break and then press the Del key.

  2. Click at the beginning of the content immediately following the break and then press the Delete key.

Spelling and Grammar

See Also

"AutoCorrect" in the "Microsoft Office 2008 for Mac" Quick Reference section

To correct the spelling or grammar of an underlined word or phrase

  • Right-click the underlined word or phrase to display suggested corrections, and then click the suggested spelling you want or, if none of the suggestions is correct, manually enter the correct spelling.

To check the spelling and grammar of an entire document

  1. With the insertion point at the top of the document, click Spelling And Grammar on the Tools menu.

  2. If Word displays the Spelling and Grammar dialog box, do one of the following:

    1. Click the correct spelling in the Suggestions box, and then click Change to change this instance of the misspelling or Change All to change all instances in the document.

    2. Click Ignore to leave the selected word as-is.

    3. Click Ignore All to skip all instances of the selected word or grammatical issue.

    4. Click to add the selected word to the default dictionary.

To change the Spelling And Grammar feature settings

  • On the Spelling and Grammar page of the Preferences dialog box, select or configure options related to checking for, showing or hiding, ignoring, and correcting spelling and grammar errors.

Tables of contents (TOCs)

To insert a standard TOC

  1. Click to position the insertion point where you want to insert the TOC, and then display the Document Elements tab of the Elements Gallery.

  2. Display the Tables of Contents gallery, and do one of the following:

    • With Heading Styles selected in the left pane, click the style of TOC you want.

    • With Manual Formatting selected in the left pane, click the style of TOC you want to insert formatted placeholders for.

To insert a custom table of contents

  1. Click Index and Tables on the Insert menu.

  2. In the Formats pane of the Index and Tables dialog box, click the style variation you want. Then in the Show levels list, click the number of levels, and in the Tab leader list, click the style of leaders.

  3. Click the Options button, and in the Table of Contents Options dialog box, place a number from 1 through 9 in the TOC Level box for any style you want to include in the TOC. Then click OK.

  4. On the Table of Contents page of the Index and Tables dialog box, click Modify. Then in the Style dialog box, modify the font, paragraph, tabs, border, and other formatting of these styles as necessary, and click OK in each of the open dialog boxes.

To update a table of contents

  • Right-click the TOC and click Update Field. In the Update Table of Contents dialog box, click Update page numbers only or Update entire table. Then click OK.

To move a table of contents

  • Drag the TOC frame’s move handle (the three dots in the upper-left corner).

To delete a table of contents

  • Click the arrow at the right end of the Table of Contents tab and then click Remove Table of Contents.

Tracking changes

To turn on the Track Changes feature

  • On the status bar, click the TRK button.

    Or

  1. Point to Track Changes on the Tools menu, and then click Highlight Changes.

  2. In the Highlight Changes dialog box, select the Track changes while editing check box, and then click OK.

To specify how you want Word to indicate changes

  • On the Track Changes page of the Preferences dialog box, select or configure options for inserted and deleted text, changed formatting and lines, comments, and balloons.

To manage the display of tracked changes

  1. Track changes without showing them on the screen by clicking Final in the Display for Review list on the Reviewing toolbar.

  2. Redisplay the revisions by clicking Final Showing Markup in the Display for Review list.

  3. Display the original version, with or without revisions, by clicking Original or Original Showing Markup in the Display for Review list.

  4. Select the types of revisions that you want to display—for example, only comments or only insertions and deletions—from the Show list on the Reviewing toolbar.

  5. Display or hide the revisions of specific reviewers from the Show list.

To accept or reject a tracked change from its balloon

  • Click check mark button or the X button.

To accept or reject tracked changes from the Reviewing toolbar

  1. Move forward or backward from one tracked change to another by clicking the Next or Previous button.

  2. Incorporate a selected change into the document by clicking the Accept Change button.

  3. Undo the selected change or restore the original text by clicking the Reject Change button.

  4. Accept or reject multiple changes by selecting a block of text containing changes you want to process and then clicking the Accept Change or Reject Change button.

  5. Accept all the changes at once by clicking the Accept arrow and then clicking Accept All Changes in Document.

  6. Reject all the changes at once by clicking the Reject arrow and then clicking Reject All Changes in Document.

  7. Accept or reject only certain types of changes or changes from specific reviewers by displaying only the changes you want to accept or reject, clicking the Accept or Reject arrow, and then clicking All Changes Shown in the list.

To handle tracked changes from the Accept Or Reject Changes dialog box

  1. Point to Track Changes on the Tools menu, and then click Accept or Reject Changes.

  2. In the Accept or Reject Changes dialog box, move from change to change, accepting or rejecting as appropriate.

  3. When you have resolved all the tracked changes, click OK to acknowledge the message box, and click Close to close the Accept or Reject Changes dialog box.

Viewing documents

See Also

"Word 2008 Keyboard Shortcuts" earlier in this Quick Reference section

To move to the next or previous page

  • At the bottom of the vertical scroll bar, click the Next Page button or Previous Page button.

To move to the next object of a specific type

  1. At the bottom of the vertical scroll bar, click the Select Browse Object button, and then click the icon for the type of object you want to move to.

  2. Display the Go To page of the Find and Replace dialog box, click the type of object in the Go to what list, click the specific object in the Enter list, and then click Next.

To jump to a specific page

  • Click the Navigation button on the Standard toolbar, and then in the Navigation pane, click the thumbnail of the page you want.

To jump to a specific heading

  • In a document with heading styles applied, display the Navigation pane, click Document Map, and then click the heading you want.

To change the Document Map view

  • With the Document Map displayed, right-click the Navigation pane, and then click the option you want.

To view more than one page at a time

  • Click the Zoom arrow on the Standard toolbar, and then click Two Pages.

    Or

  1. In the Zoom list, click Many Pages, and then click the page picker.

  2. Drag the pointer down and to the right to expand the page picker so that it displays the number of pages you want.

  3. Click the icon representing the configuration you want, and then click OK.

To display or hide non-printing characters

  • Click the Show button on the Standard toolbar.

Watermarks

To create a graphic watermark in a document

  1. Click Watermark on the Insert menu.

  2. In the Insert Watermark dialog box, click Picture, and then click the Select Picture button.

  3. In the Choose a Picture dialog box, navigate to and double-click the image file you want.

  4. If necessary, change the percentage in the Scale box. Then click OK.

To create a text watermark in a document

  1. Click Watermark on the Insert menu.

  2. In the Insert Watermark dialog box, click Text.

  3. In the Text box, type the characters you want to display behind the document text.

  4. Choose the font and font size. Apply bold and/or italic formatting if you want. Set the font color and then the transparency. Finally, choose horizontal or diagonal orientation.

  5. Click OK.

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