To move | Press |
---|---|
One paragraph up | Command+Up Arrow |
One paragraph down | Command+Down Arrow |
Up one screen (scrolling) | Page Up |
Down one screen (scrolling) | Page Down |
To the top of the next page | Command+Page Down |
To the top of the previous page | Command+Page Up |
To the end of a document | Command+End |
To the beginning of a document | Command+Home |
To a previous edit, or the location of the most recent edit since the document was last saved | Shift+F5 |
To extend a selection | Press |
---|---|
Select multiple items that are not next to each other | Select the first item that you want, hold down Command, and then select any additional items |
One character to the right | Shift+Right Arrow |
One character to the left | Shift+Left Arrow |
One word to the right | Shift+Option+Right Arrow |
One word to the left | Shift+Option+Left Arrow |
To the end of a line | Shift+Command+Right Arrow or Shift+End |
To the beginning of a line | Shift+Command+Left Arrow or Shift+Home |
One line down | Shift+Down Arrow |
One line up | Shift+Up Arrow |
To the end of a paragraph | Shift+Command+Down Arrow |
To the beginning of a paragraph | Shift+Command+Up Arrow |
One screen down | Shift+Page Down |
One screen up | Shift+Page Up |
To the beginning of a document | Shift+Command+Home |
To the end of a document | Shift+Command+End |
To the end of a window | Option+Shift+Command+Page Down |
To | Press |
---|---|
Create AutoText | Option+F3 |
Paste the Spike contents | Shift+Command+F3 |
Delete one word to the left | Command+Delete |
Delete one word to the right | Command+Del |
Cut to the Spike | Command+F3 |
To | Press |
---|---|
Center a paragraph | Command+E |
Justify a paragraph | Command+J |
Left align a paragraph | Command+L |
Right align a paragraph | Command+R |
Indent a paragraph from the left | Control+Shift+M |
Remove a paragraph indent from the left | Shift+Command+M |
Create a hanging indent | Command+T |
Remove a hanging indent | Shift+Command+T |
Apply a style | Shift+Command+S |
Start AutoFormat | Command+Option+K |
Apply the Normal style | Shift+Command+N |
Apply the Heading 1 style | Command+Option+1 |
Apply the Heading 2 style | Command+Option+2 |
Apply the Heading 3 style | Command+Option+3 |
Apply the List style | Shift+Command+L |
To insert | Press |
---|---|
New paragraphs in a cell | Return |
Tab characters in a cell | Option+Tab |
To | Press |
---|---|
Change the font | Shift+Command+F |
Increase the font size | Shift+Command+> |
Decrease the font size | Shift+Command+< |
Increase the font size by 1 point | Command+] |
Decrease the font size by 1 point | Command+[ |
Display the Font dialog box | Command+D |
Change the case of letters | Shift+F3 |
Format in all capital letters | Shift+Command+A |
Underline words but not spaces | Shift+Command+W |
Double-underline text | Shift+Command+D |
Format in all small capital letters | Shift+Command+K |
Apply subscript formatting (automatic spacing) | Command+Equal Sign |
Apply superscript formatting (automatic spacing) | Shift+Command+Plus Sign |
Remove manual character formatting | Control+Spacebar |
To | Press |
---|---|
Select the next cell’s contents | Tab |
Select the preceding cell’s contents | Shift+Tab |
Extend a selection to adjacent cells | Hold down Shift and press an arrow key repeatedly |
Select a column | Click in the column’s top or bottom cell, hold down Shift and press Up Arrow or Down Arrow repeatedly |
Extend a selection (or block) | Shift+Command+F8, and then use the arrow keys; press Command+Period to cancel selection mode |
Reduce the selection size | Shift+F8 |
Select multiple cells, columns, or rows that are not next to each other | Select the first item you want, hold down Command, and then select any additional items |
To | Press |
---|---|
Move to the next cell | Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) |
Move to the preceding cell | Shift+Tab |
Move to the preceding or next row | Up Arrow or Down Arrow |
Move to the first cell in the row | Control+Home |
Move to the last cell in the row | Control+End |
Move to the first cell in the column | Control+Page Up |
Move to the last cell in the column | Control+Page Down |
Start a new paragraph | Return |
Add a new row at the bottom of the table | Tab at the end of the last row |
Add text before a table at the beginning of a document | Return at the beginning of the first cell |
To | Press |
---|---|
Insert a comment | Command+Option+A |
Turn track changes on or off | Shift+Command+E |
Go to the end of a comment | End |
Go to the beginning of the list of comments | Command+Home |
Go to the end of the list of comments | Command+End |
In the Toolbox, display the Citations palette, and choose a citation style from the Citation Style list.
Click the Create New Source button and supply the source information.
Click OK to display the citation in the Citations Manager.
To insert citations
Position the insertion point in the citation location—usually immediately following the citation or in a footnote.
In the Citations Manager, select the citation style you want, and then double-click the source you want to cite.
To compile a bibliography
Position the insertion point at the end of the document or on the page where you want the bibliography to appear.
Display the Bibliography group on the Document Elements tab of the Elements Gallery and select from the list the citation style you want to use.
In the gallery, click either the Bibliography thumbnail or the Works Cited thumbnail.
To put a border around the active paragraph
In the Borders and Shading panel of the Formatting Palette, click the Type button in the Borders area, and then in the Border Type gallery, click the border you want.
Click Borders and Shading on the Format menu. On the Borders page of the Borders and Shading dialog box, click the setting, style, color, and width of the border you want, and then set and clear individual borders by clicking the Preview diagram.
To shade the background of a paragraph
To remove formatting from a paragraph
To insert or link to an Excel chart
Ensure that the chart is saved on its own chart sheet.
Click the Object on the Insert menu.
In the Object dialog box, click Microsoft Excel Chart, and then in the lower-left corner, click From File.
In the Insert as Object dialog box, navigate to and click the workbook containing the chart you want to insert.
If you want to maintain a link from the inserted chart to the source workbook, select the Link to File check box.
If you want to insert an icon linking to the source workbook, rather than inserting the chart itself, select the Display as Icon check box.
In the Insert as Object dialog box, click Insert.
To create a chart directly in a document
Position the insertion point where you want the chart to appear, and then either click Chart on the Insert menu or display the Charts tab of the Elements Gallery.
Display the chart gallery you want, and then click the chart type.
Enter the data you want to plot in the Excel worksheet that appears, and then close the workbook window.
To make changes to an embedded chart
Right-click the chart and click Edit Data to open the workbook containing the chart data.
Right-click any chart element (such as legend, axis, or gridlines) to display formatting options for that element.
Double-click a data series to display the Format dialog box for the data series, in which you can format the fill, line, shadow, scale, plot direction, data labels, or other settings appropriate to the chart type.
On the Charts tab of the Elements Gallery, click a different chart type to change the chart without affecting the data.
To insert a comment
Select the text to which the comment refers and click the New Comment button on the Reviewing toolbar or Comment on the Insert menu.
Type the comment in the balloon that appears (in Print Layout view) or in the Reviewing pane (in Normal view).
To manage comments
Display the reviewer’s name and the date and time the comment was inserted by pointing to either the commented text or the balloon.
Jump from balloon to balloon by clicking the Next or Previous button on the Reviewing toolbar.
Edit a comment by clicking its balloon and using normal editing techniques.
Delete a comment by clicking the X button in the balloon or by clicking the Reject Change/Delete Comment button on the Reviewing toolbar.
Attach a new balloon to the same text by clicking the balloon and then clicking the New Comment button on the Reviewing toolbar.
Turn off the display of comment balloons by clicking Comments in the Show list on the Reviewing toolbar.
Display only the comments of a specific person by clicking the Show button, pointing to Reviewers, and then clicking the names of the reviewers whose comments you don’t want to see.
"Word 2008 Keyboard Shortcuts" earlier in this Quick Reference section
To display the Scrapbook
To copy selected content to the Scrapbook
To paste a selected scrap from the Scrapbook
To move noncontiguous content from multiple locations via the Spike
To change the margins or header and footer location of a document
To view the properties attached to a document
To enter additional properties
To start a new document based on a template
Open the Project Gallery, and display the New page.
In the Show list, click Word Documents, and then in the Category list, click the type of template you want.
In the Template list, click the template. Then click Open.
To display the master page of a template
To save a document as a template
Click Save As on the File menu, and in the Save As dialog box, assign the template a name.
In the Format list, click Word template (.dotx). Then click Save.
To start a new document based on a template you have saved
To attach a different template to a document
Click Templates and Add-Ins on the Tools menu.
In the Templates and Add-Ins dialog box, click Attach.
In the Choose a File dialog box, locate and click the template you want to attach and then click Open.
In the Templates and Add-ins dialog box, select the Automatically update document styles check box. Then click OK.
To find text with specific formatting
To apply a character style
Select the text, and display the Styles panel of the Formatting Palette or the Style list on the Formatting toolbar.
Click the character style you want.
To apply a paragraph style, list style, or table style
Click anywhere in the paragraph, list, or table, and display the Styles panel of the Formatting Palette or the Style list on the Formatting toolbar.
Click the paragraph style, list style, or table style you want.
To display all the available styles
Click the New Style button in the Styles panel.
In the New Style dialog box, specify the following:
The name of the new style
The type of style you want to create
Do one of the following:
If you are creating a paragraph style, specify its base style (if any), and the style for the paragraphs that follow it, and its formatting.
If you are creating a character, list, or table style, supply the information specific to that style type.
If you want to save the style with the current template, select the Add to template check box.
Click OK to close the New Style dialog box.
To modify an existing style
In the Styles panel, point to the style you want to modify, click the arrow that appears, and then, in the list, click Modify Style.
In the Modify Style dialog box, make simple changes to the formatting of the selected style. Or select the aspect you want to change from the Format list, make your selections, and click OK.
Click OK to close the Modify Style dialog box.
"Formatting text manually" in the "Microsoft Office 2008 for Mac" Quick Reference section
To vary the look of text without changing the font
Change the font color to a nonstandard color by clicking More Colors in the Font Color list, in the Font panel of the Formatting Palette. In the Colors dialog box, click the color you want on one of the tabs of the dialog box. Then click OK.
Change the font effect by displaying the Font dialog box, making changes in the Effects area, and clicking OK.
To make multiple formatting changes in one place
To change the spacing between characters
Display the Font dialog box, and click the Character Spacing button.
In the Spacing list, click the option you want. Then in the By box, increase or decrease the setting.
Click OK.
To highlight selected text
To highlight multiple blocks of text
To change the case of selected text
To repeat a formatting command
Click Repeat <formatting> on the Edit menu.
"Format Painter" in the "Microsoft Office 2008 for Mac" Quick Reference section
To return a paragraph to its default formatting
"Borders and shading" earlier in this Quick Reference section
To indent a paragraph
To change the horizontal alignment of a paragraph
To start a new centered or right-aligned paragraph
To change the line spacing of a paragraph
To add space before or after paragraphs
"Page numbers" later in this Quick Reference section
To insert a themed header or footer
Display the Document Elements tab of the Elements Gallery.
In the Header group or the Footer group, select from the Insert as list the pages you want the header or footer to appear on—Even Pages, Odd Pages, or All Pages.
In the Header gallery or Footer gallery, click the element you want to insert.
Scroll to a page displaying the header or footer, and replace any placeholders with the appropriate content.
To hide the document text while working with a header or footer
To display the Mark Index Entry dialog box
To mark index entries
With the Mark Index Entry dialog box displayed, select the word or phrase you want to index, and then click anywhere in the Mark Index Entry dialog box to activate it.
If necessary, adjust the entry to specify the following:
Whether the entry is a main index entry or a subentry
Whether the entry is a cross-reference, a single-page entry, or a page-range entry
The formatting of the page number associated with the entry
Click Mark to insert the index entry adjacent to the selection, or click Mark All to insert the entry adjacent to all occurrences of the selection.
When you finish marking entries, close the Mark Index Entry dialog box.
To display index entries in a document
To delete an index entry
To create an index based on the index entries marked in a document
Position the insertion point where you want the index to appear, and ensure that index entries are hidden.
Click Index and Tables on the Insert menu, and on the Index page of the Index and Tables dialog box, specify the following:
Whether the index formatting should use styles from the current template or be based on a predefined format
The number of columns
The page number alignment and the type of tab leaders
Whether subentries should be indented on separate lines below the main entries or appear on the same line as the main entries
Whether words beginning with accented letters should appear in their own sections or be alphabetized as if they had no accents
Click the Modify button, specify paragraph and character styling for each level of index entry in the Style dialog box, and click OK.
Click OK to close the Index and Tables dialog box.
To update an index
To insert an entire file
Click File on the Insert menu.
In the Insert File dialog box, navigate to the folder where the file is stored, click the file, and then click Insert.
To link to a file
To insert the current date or time
Click Date and Time on the Insert menu.
In the Date and Time dialog box, click the date and/or time format you want.
To insert the date or time as a field rather than as static text, select the Update automatically check box.
Click OK.
To insert other information fields
Click Field on the Insert menu.
In the Field dialog box, click the category of information and then the field you want.
To change the default options for the field, click Options, and in the Field Options dialog box, choose the settings you want and then click OK.
Click OK.
To display the codes that control the information displayed in a field
To manually update information in a field
To start a new document
To control how Word breaks pages
Display the Paragraph dialog box by clicking Paragraph on the Format menu. Change any of the following options on the Line and Page Breaks page of the dialog box, and click OK:
Select the Widow/Orphan Control check box to avoid breaking a page with the last line of a paragraph by itself at the top of a page or the first line of a paragraph by itself at the bottom of a page.
Select the Keep With Next check box to avoid breaking a page between the selected paragraph and the following paragraph.
Select the Keep Lines Together check box to avoid breaking a page within a paragraph.
Select the Page Break Before check box to avoid breaking a page before the selected paragraph.
To remove a page break
"Headers and footers" earlier in this Quick Reference section
To insert only page numbers in a header or footer
Click Page Numbers on the Insert menu.
In the Page Numbers dialog box, specify the position (Top or Bottom) and alignment (Left, Center, Right, Inside, or Outside) of the page numbers.
Click OK.
To change the numbering scheme
To insert a section break
Point to Break on the Insert menu, click one of the following, and then click OK:
Click Next Page to start the following section on the next page.
Click Continuous to start a new section without affecting page breaks.
Click Odd Page to start the following section on the next odd-numbered page.
Click Even Page to start the following section on the next even-numbered page.
To remove a section break
"AutoCorrect" in the "Microsoft Office 2008 for Mac" Quick Reference section
To correct the spelling or grammar of an underlined word or phrase
To check the spelling and grammar of an entire document
With the insertion point at the top of the document, click Spelling And Grammar on the Tools menu.
If Word displays the Spelling and Grammar dialog box, do one of the following:
Click the correct spelling in the Suggestions box, and then click Change to change this instance of the misspelling or Change All to change all instances in the document.
Click Ignore to leave the selected word as-is.
Click Ignore All to skip all instances of the selected word or grammatical issue.
Click to add the selected word to the default dictionary.
To change the Spelling And Grammar feature settings
To insert a standard TOC
Click to position the insertion point where you want to insert the TOC, and then display the Document Elements tab of the Elements Gallery.
Display the Tables of Contents gallery, and do one of the following:
With Heading Styles selected in the left pane, click the style of TOC you want.
With Manual Formatting selected in the left pane, click the style of TOC you want to insert formatted placeholders for.
To insert a custom table of contents
Click Index and Tables on the Insert menu.
In the Formats pane of the Index and Tables dialog box, click the style variation you want. Then in the Show levels list, click the number of levels, and in the Tab leader list, click the style of leaders.
Click the Options button, and in the Table of Contents Options dialog box, place a number from 1 through 9 in the TOC Level box for any style you want to include in the TOC. Then click OK.
On the Table of Contents page of the Index and Tables dialog box, click Modify. Then in the Style dialog box, modify the font, paragraph, tabs, border, and other formatting of these styles as necessary, and click OK in each of the open dialog boxes.
To update a table of contents
To move a table of contents
To delete a table of contents
To turn on the Track Changes feature
Point to Track Changes on the Tools menu, and then click Highlight Changes.
In the Highlight Changes dialog box, select the Track changes while editing check box, and then click OK.
To specify how you want Word to indicate changes
To manage the display of tracked changes
Track changes without showing them on the screen by clicking Final in the Display for Review list on the Reviewing toolbar.
Redisplay the revisions by clicking Final Showing Markup in the Display for Review list.
Display the original version, with or without revisions, by clicking Original or Original Showing Markup in the Display for Review list.
Select the types of revisions that you want to display—for example, only comments or only insertions and deletions—from the Show list on the Reviewing toolbar.
Display or hide the revisions of specific reviewers from the Show list.
To accept or reject a tracked change from its balloon
To accept or reject tracked changes from the Reviewing toolbar
Move forward or backward from one tracked change to another by clicking the Next or Previous button.
Incorporate a selected change into the document by clicking the Accept Change button.
Undo the selected change or restore the original text by clicking the Reject Change button.
Accept or reject multiple changes by selecting a block of text containing changes you want to process and then clicking the Accept Change or Reject Change button.
Accept all the changes at once by clicking the Accept arrow and then clicking Accept All Changes in Document.
Reject all the changes at once by clicking the Reject arrow and then clicking Reject All Changes in Document.
Accept or reject only certain types of changes or changes from specific reviewers by displaying only the changes you want to accept or reject, clicking the Accept or Reject arrow, and then clicking All Changes Shown in the list.
To handle tracked changes from the Accept Or Reject Changes dialog box
Point to Track Changes on the Tools menu, and then click Accept or Reject Changes.
In the Accept or Reject Changes dialog box, move from change to change, accepting or rejecting as appropriate.
When you have resolved all the tracked changes, click OK to acknowledge the message box, and click Close to close the Accept or Reject Changes dialog box.
"Word 2008 Keyboard Shortcuts" earlier in this Quick Reference section
To move to the next or previous page
To move to the next object of a specific type
At the bottom of the vertical scroll bar, click the Select Browse Object button, and then click the icon for the type of object you want to move to.
Display the Go To page of the Find and Replace dialog box, click the type of object in the Go to what list, click the specific object in the Enter list, and then click Next.
To jump to a specific page
To jump to a specific heading
To change the Document Map view
To view more than one page at a time
In the Zoom list, click Many Pages, and then click the page picker.
Drag the pointer down and to the right to expand the page picker so that it displays the number of pages you want.
Click the icon representing the configuration you want, and then click OK.
To display or hide non-printing characters
To create a graphic watermark in a document
Click Watermark on the Insert menu.
In the Insert Watermark dialog box, click Picture, and then click the Select Picture button.
In the Choose a Picture dialog box, navigate to and double-click the image file you want.
If necessary, change the percentage in the Scale box. Then click OK.
To create a text watermark in a document
Click Watermark on the Insert menu.
In the Insert Watermark dialog box, click Text.
In the Text box, type the characters you want to display behind the document text.
Choose the font and font size. Apply bold and/or italic formatting if you want. Set the font color and then the transparency. Finally, choose horizontal or diagonal orientation.
Click OK.