In this exercise, you’ll practice opening, saving, and closing Office files by using a variety of methods. You’ll open an existing Word document and save it with a new name; open a copy of an existing Excel workbook and save the copy in the same folder; and then open an existing PowerPoint presentation in read-only mode and save an editable version in a different folder. Finally, you’ll close the files and quit the programs.
Note
SET UP This exercise uses the BookSeries document, the CompanyMeeting presentation, and the Loan workbook, located in the ~/Documents/Microsoft Press/2008OfficeMacSBS/OfficeSkills/ folder.
Start Word.
The Word menu bar appears at the top of the screen, and a temporary document opens.
On the File menu, click Open.
Note
If the toolbar area is hidden, click the Hide Toolbars button in the upper-right corner of the document window. If no toolbars are open, right-click an empty place in the toolbar area, and then point to Toolbars. On the submenu, toolbars preceded by check marks are open. To make your window look like ours, open the Standard toolbar and close all other toolbars.
The Open dialog box opens, showing the contents of the Documents folder or the folder you used for your last open or save action in this session.
If the dialog box does not display the contents of your Documents folder, click Documents in the sidebar of the navigation area.
Double-click the Microsoft Press folder, double-click the 2008OfficeMacSBS folder, and then double-click the OfficeSkills folder.
Click the BookSeries document and then, with Original selected in the Open list, click the Open button.
The temporary document closes, and the BookSeries document opens.
On the Word menu bar, on the File menu, click Save As.
The Save As dialog box opens, displaying the contents of the OfficeSkills folder. The current document title appears in the Save As box, selected for editing.
In the Save As box, replace BookSeries with PressRelease. Then click Save.
Word saves a second version of the file, with the new name, in the OfficeSkills folder.
On the toolbar, click the Open button. In the Open dialog box displaying the contents of the OfficeSkills folder, ensure that All Office Documents appears in the Enable box.
Click the Loan workbook. In the Open list, click Copy. Then click Open.
A message box appears, notifying you that the Loan workbook was created in Excel.
Click Open in Excel.
Excel starts, and a copy of the Loan workbook, named Loan1, opens. The copy is only a temporary file until you save it.
On the toolbar, click the Save button.
The Save As dialog box opens, prompting you to save the workbook as Loan1 in your Documents folder.
Click the Expand button to the right of the Save As box.
The Save As dialog box expands to display a navigation area consisting of the sidebar and the contents of your Documents folder.
Click Microsoft Press in the first column, click 2008OfficeMacSBS in the second column, and click OfficeSkills in the third column. Then click Save.
On the toolbar, click the Open button. In the Open dialog box displaying the contents of the OfficeSkills folder, click the CompanyMeeting presentation.
In the Open list, click Read-Only. Then click Open, and in the message box that appears, click Open in PowerPoint.
The CompanyMeeting presentation opens. A notation on the title bar indicates that the file is read-only.
A message box appears, giving you the option of saving changes under a different file name.
In the message box, click Yes.
The Save As dialog box opens.
Click the Expand button.
The Save As dialog box expands to display the sidebar and the contents of the OfficeSkills folder.
At the bottom of the Save As dialog box, click New Folder.
The New Folder dialog box opens.
Replace untitled folder with Final, and then click Create.
The Final folder appears in the file list and is selected.
Click Save.
PowerPoint saves the CompanyMeeting presentation in the Final folder. [Read-Only] disappears from the title bar to indicate that you are now working in the new version and can make changes to the file.
On the PowerPoint menu, click Quit PowerPoint.
The open presentation and the PowerPoint menu bar close, and the Loan1 workbook becomes active.
On the Excel menu bar, on the File menu, click Close.
The open workbook closes, but the Excel menu bar remains visible.
With the Excel menu bar active, press Command+Q to quit Excel.
The Excel menu bar disappears and the PressRelease document becomes active.
Click the Close button at the left end of the document window title bar to close the PressRelease document.
