Work with Contact Groups

If you frequently send messages to a specific group of people, such as members of a team you’re on, or family members, you can simplify the process by adding them to a contact group. You can then address a message to the group (rather than to all the individual contacts) and it will go to all the group members.

To create a contact group:

  1. On the Address Book toolbar, click the New arrow and then, in the list, click Group.

    Work with Contact Groups

  2. In the Group window that opens, enter the group name, and then click the Add button.

    Work with Contact Groups

  3. In the text box that appears, enter the name (if you have a contact record for the person) or e-mail address of each group member. Press Tab after each entry to start a new line, or Return to finish.

    Work with Contact Groups

  4. If you want the e-mail messages you send to this group to display only the group name, and not the addresses of the group members, select the Don’t show addresses when sending to group check box.

    Tip

    The Don’t Show Addresses When Sending To Group option is a good choice when you want to keep the group membership private or don’t want recipients to reply to all of the group members—responses from 200 other group members can quite quickly flood your Inbox.

  5. When you’re done adding members to the group, close the window and, in the message box prompting you to save your changes, click Save.

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