108 Certification Study Guide Series: IBM Maximo Asset Management V7.1 REL ( Release) IBM Maximo Asset Management creates a release type PO when you use the Create Release PO action available in the Purchase Contracts application. A blanket release is a purchase order that you generate from a purchase contract. Your system purchasing administrator can set IBM Maximo Asset Management so it automatically approves REL type POs generated from valid contracts. Release type POs cannot be duplicated using the Duplicate Purchase Order action. They also cannot be changed to a change ( CHG) type PO. SERV ( Service) This type indicates that the purchase order is for services. STD ( Standard) This type is the default for purchase orders created in the Purchase Orders application. When creating a purchase order, STD, SERV, and PARTS are the only selectable values. 6.6 Receiving application You use the Receiving application to receive materials and services from purchase orders. You may search for and receive existing PO line items from the Select Ordered Items and the Select Ordered Services dialog boxes, accessible from the Material Receipts and Service Receipts tabs, or manually enter received items on the Receipts tabs. If you have Invoice Management, you may use the invoice claim number or other invoice fields to search for items or services. To access the Receiving application, click the application link on your Start Center, or select Go To . Purchasing . Receiving. See Figure 6- 6. Figure 6- 6 Receiving application

Chapter 6. Purchasing 109 The Receiving application contains the following tabs: List Use this tab to search for receipt records in IBM Maximo Asset Management. Use more fields for a specific search and fewer fields for a general search. Material Receipts Use this tab to add, view, or modify materials received on a PO. Service Receipts Use this tab to add, view, or modify services received on a PO. The Receiving application allows both materials and services to be received and recorded in the database when they are delivered to a site. Material receipts This tab refers to data associated with items used for work done on- site by your company's employees, for example, quantities and lot numbers. When inventory items are received against a purchase order, the quantities in Inventory are updated, and an inventory transaction is generated. You can also receive materials not tracked in Inventory, but which require a purchase order. Record the data associated with material receipts on the Material Receipts tab. Service receipts This tab refers to the data associated with any service provided by a vendor or contractor, such as repairs to assets. The service may be performed on or off site. You specify service purchases either in terms of a quantity and a unit cost, or as a single lump sum amount. In a large enterprise, you might have a centralized purchasing department for several sites. Each individual site receives its own materials and services. The Receiving application allows both materials and services to be received and recorded in the database when they are delivered to a site. Material receipts refers to data, such as quantities and lot numbers, associated with items used for work done on site by your employees. When you receive inventory items against a purchase order, the quantities are updated in Inventory and an inventory transaction is generated. You can also receive materials not tracked in Inventory, but which require a purchase order. For example, a catered lunch or a new desk is not stored in Inventory or tracked by an item number. You would, however, track their costs on purchase orders and receipts. Record the data associated with material receipts on the Material Receipts tab.

110 Certification Study Guide Series: IBM Maximo Asset Management V7.1 Service receipts refers to data associated with any service, such as repairs to assets, provided by a vendor or contractor. The service can be performed on or off site. You specify service purchases either in terms of a quantity and a unit cost, or as a single lump sum amount. Use the same terms on the receipt transaction as those terms used on the service PO. Record service receipts on the Service Receipts tab. Whichever terms you use on the service PO must be the same on the corresponding receipt transaction, which you record on the Service Receipts tab. You might have to change information when recording the receipt of materials. Change the receiving information before you save the receipt record. For example, if you want to record a partial shipment, change the number in the Quantity field. In the Receiving application, on the List tab, select the PO for which you want to receive material. To create receipts, the status of the PO must be either In Progress or Approved. On the Material Receipts tab, click Select Ordered Items. In the Select Ordered Items dialog box, select the check box for each line you want to receive. To select all of the items on the PO, select the check box in the table header. In the Material Receipts table window, click View Details on the material receipt line you want to change. Change material receipt lines information as necessary. After you save the receipt, the fields on the Material Receipts tab become read- only. If you are receiving a line item that is not a rotating item, but is damaged, receive the full shipment amount and then return the rejected quantity. Use the Select Items for Return dialog box to return materials. When an inspection is required upon receipt of an item or service, the following status values describe where in the inspection process the line item is. Use the Change Inspection Status dialog box to change the inspection status of an item. The status values can be: WINSP ( Waiting for Inspection) This status indicates that the line item is in the process of being received, but has not yet been entered into inventory. The line item is in a holding location, where it stays until an inspection is completed. After inspection, the line item converts to either WASSET or COMP status, depending on whether it is a rotating item. WASSET ( Waiting for Serialization) This status indicates that the line item is a rotating item that is waiting to have an asset number assigned to it. If the line item requires inspection, the inspection has already taken place if its status is WASSET. The item is still in the holding location; it has not yet been sent to its appropriate storeroom or