Here are the conflict tips and truths you need to know to round out your conflict education.
The more we rub, the more likely combustion will occur. Years ago, my husband, David, committed an atrocity, and I was furiously angry. (Right now, amazingly, I don't remember what he did, and for the sake of my sanity, I won't work too hard to recall the memory.) Anyway, after a long drawn-out discussion, I wanted him to promise that he would never do THAT (whatever it was) again. He said he would do his best, but while he was committed to making all efforts not to repeat this particular offense, he was sure that he would otherwise hurt or disappoint me again. He was right. How could it be otherwise? People who are close to one another, physically or emotionally, are much more likely to bump into and rub up against each other. Someone who is just a bit player in your life doesn't really have the ability to devastate you. However, those people who are closely connected to your career, which involves professional identity (the way you see yourself), professional reputation (the way others see you), and income, as well as the people you really care about in your personal life, do. So, even little slights, when they come from a primary player, can be excruciatingly painful.
Frequently, psychological forces are operating beneath the surface of a given conflict. The process of projection may be used to explain the dynamics in some conflicts. Projection is a method of emotional self-preservation that allows us to place or project our own unacceptable, threatening, or repressed attributes, thoughts, motives, and emotions onto someone else. We then start to believe that these things are accurate. An example of projection is the woman who has secret fears of being incompetent. She buries and denies her fears and then concludes that her boss is incompetent.
There are three different ways conflict plays out in our lives. The three categories of conflict are as follows:
Task and process conflicts can be very productive as they are rooted in finding best practices. These are the conflicts that are opportunities to expand perspectives and investigate new options. Warning! Task and process conflicts, when ignored for too long, can be misinterpreted and inflamed. The end result is that they can become destructive relationship conflicts, full of suspicion and competition.
Relationship conflicts (the proverbial personality clash) revolve around personal attacks that seem to pop up on their own. Parties embroiled in relationship conflict will often engage in mean-spirited behaviors aimed at fulfilling individual agendas or discrediting the other party, who is designated as "the enemy." When faced with a relationship conflict, your first task is to stop the situation from escalating further.
Early in this chapter I explained that conflicts play out in two ways. Sometimes we are the main characters in a conflict and sometimes we are drawn into someone else's conflict as a third party supporter. I wish I could honestly tell you that after reading this book, you will be able to manage all of your own conflicts, avoid dangerous emotional triggers, and never get your buttons pushed again. However, if I said that, I would be lying. On the other hand, I can tell you that a third person who is brave enough to intervene in someone else's conflict can bring about miraculous results. When a willing mediator is able to create a safe environment, emotional triggers can lose their charge. As the mediator gently pushes people in conflict away from emotional mayhem and into rational thinking, magic happens. Unfortunately, it is impossible to be both a mediator and a participant in a conflict. So, please share this book with a friend. We can—we must—act as each other's mediators.
1. Avoid escalating the conflict
The following are some things that can escalate conflict and should be avoided:
2. Be proactive, not reactive
Address conflict in a timely manner, before it becomes systemic. Denying that conflict exists or failing to respond to it promptly can be costly. Unresolved issues tend to fester and grow out of proportion. When a conflict cannot be immediately addressed, set a time and place for the meeting.
3. Listen to the whole story, without interrupting or making judgments
Often, people simply want someone to hear what they have to say.
When stories are inconsistent and/or the cause of the conflict is undeterminable, at the appropriate time, suggest wiping the slate clean and starting anew by putting the incident in the past.
4. Keep your cool
Uncontrolled emotions can harm your image, no matter how much you are provoked.
5. Say what you mean, but say it positively
Words and tone can convey powerful positive and negative images. Saying "How can I help you?" rather than "What do you want?" may be all it takes to stop a conflict from escalating. Realize that the way something is said is at least as important as what is said.
6. Encourage a team approach to problem solving
In some companies, a team approach may require a complete culture change.
7. Respect the other person's point of view
Even if you disagree with it, avoid belittling what someone else believes.
8. Be aware of cultural issues
Ask for explanations of cultural issues. It's okay to admit that you want or need clarification. Confront cultural discrimination in the workplace. Do not tolerate or go along with ethnic jokes or ridiculing.
9. Give feedback
A common problem with difficult behavior is that the person is unaware that their behavior is causing a problem. By giving timely feedback about specific behaviors, misunderstandings can sometimes be avoided and expectations clarified. A useful formula to give feedback that deals with both emotions and facts is using "I-Statements." For example:
"I feel frustrated when I am interrupted at our team meetings. It breaks my train of thought, and I struggle getting started again. I need time to finish with what I am saying. It would help me if we spoke one at a time and waited for each other to finish."
Notice that this feedback formula is a four-part process that includes the following:
List
The "I feel" statement
The cause of my feeling
The impact on me
A request for resolution