Creating Sections

Sections are helpful in making large documents more manageable. You can gather all the information on one topic into a section. Sections collapse into one-line paragraphs or expand to display all the text in the section, so a reader doesn't have to read sections that aren't of any interest. Figure 16.6 shows a document with collapsed sections.

When you gather text into a section, a small triangle appears to the left of the section head. To expand a section, click this triangle (called a twistee). Clicking again on the twistee collapses the section. To expand all the sections in a document, choose View, Expand All Sections from the menu. To collapse all sections, choose View, Collapse All Sections from the menu. Figure 16.7 shows a document with an expanded section.

To create a section in your message, follow these steps:

  1. Create a new mail message. Type several paragraphs in the body field.

  2. Select the paragraph or paragraphs you want to make into a section.

  3. Choose Create, Section from the menu.

Figure 16.6. A mail memo with collapsed sections.


The first paragraph of the section becomes the section title. If you want to change it, follow these steps:

  1. Click the section title.

  2. Choose Section, Section Properties from the menu (see Figure 16.8).

  3. Click the Title tab.

  4. Select Text, and then replace the text in the Title box with the section title you want. Don't use carriage returns, hotspots, or buttons in section titles.

  5. Under Section Border, choose a Border Style from the list box and a Border Color from the list box.

  6. If you want to hide the title of the section when it expands, click the Expand/Collapse tab, and check Hide Title When Expanded (see Figure 16.9).

    Figure 16.7. A document with an expanded section.

    Figure 16.8. The Section Properties box with the Title tab selected.

If you want to format the section title, select it and choose Section, Section Properties. Click the Font tab (AZ); select the font, size, style, and color you want for the section title.

Figure 16.9. The Section Properties box with the Expand/Collapse tab selected.


To move a section from one part of a document to another, select the section and choose Edit, Cut (or click the Edit Cut SmartIcon or press Ctrl+X). Position your cursor where you want the section to appear. Choose Edit, Paste (or click the Edit Paste SmartIcon or press Ctrl+V).

When you want to remove a section but still want to keep all the text in the section, select the section and choose Section, Remove Section from the menu. If you want to remove the section and all its text, however, choose Edit, Clear or press the Delete key.

In this lesson, you learned how to create links, tables, and sections. In the next lesson, you will learn how to create attachments.

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