Contents
Getting Started Using QuickBooks
Chapter 1 • Preparing Your QuickBooks Company
Install and Launch the Software
Setting Up Users and Permissions
Working with User Names and Passwords
Create Your Company’s Chart of Accounts
Chapter 2 • Entering Customers and Vendors
Adding Multiple Customer Records
Customizing the Customers & Jobs List
Working in the Customer Information Pane
Secure Customer Credit Card Information
QuickBooks Customer Credit Card Protection
User Permissions for Viewing Credit Card Information
Adding and Editing Multiple Vendor Records
Working in the Vendor Information Pane
Use Custom Fields in Vendor Records
Adding a Custom Field for Vendors
Chapter 3 • Creating Items, Other Lists, and Your Beginning Balances
Assigning Sales Tax Codes and Items to Customers
Use the Other QuickBooks Lists
Customer & Vendor Profile Lists
What Is an Opening Trial Balance?
Steps to an Accurate Opening Trial Balance
Daily Operations Using QuickBooks
Chapter 4 • Invoicing and Other Sales Transactions
Entering Basic Information in the Invoice Header
Changing the Default Packing Slip
Creating a Credit Memo Against an Invoice
Creating a Credit Memo Without a Previous Invoice
Create Progress Billing Invoices
Entering Progress Invoice Line Items
Invoice Customers for Reimbursable Expenses
Configuring Reimbursement Settings
Printer Settings vs. Printer Options
Ways to Print Transaction Forms
Printing Transaction Forms in Batches
Chapter 5 • Managing Accounts Receivable
Your Options for Receiving Customer Payments
Calculating the Payment and Applying to Invoices
Depositing Payments into Your Bank Account
Applying Discounts for Payments
Tracking Your Cash Drawer in QuickBooks
The Payments to Deposit Window
Working in the Make Deposits Window
Keeping Track of Accounts Receivable
Getting the Most from the Customer Center
Running Accounts Receivable Reports
Chapter 6 • Recording and Paying Your Bills
Splitting Expenses Among Multiple Accounts
Options for Managing Reimbursable Expenses
Check Writing Without Entering a Bill
Using QuickBooks to Print Checks
Chapter 7 • Working with Bank and Credit Card Accounts
Deposit Money That Isn’t from Customers
Using the Account Register for Deposits
Using the Make Deposits Window
Transfer Funds Between Accounts
Recording a Returned Cash Receipt Payment
Tracking Other Cash Withdrawals
Manage Credit Card Transactions
Treat the Credit Card as a Bill
The Begin Reconciliation Window
Entering Interest Income and Service Charges
Working in the Reconcile Window
Adding Transactions During Reconciliation
Voiding or Deleting Transactions During Reconciliation
Editing Transactions During Reconciliation
Resolving Missing Check Numbers
Printing the Reconciliation Report
Viewing the Last Reconciliation Report
Finding and Correcting Problems
Troubleshooting Differences in the Beginning Balance
Undoing the Last Reconciliation
Enabling Bank Feeds Using Direct Connect
Enabling Bank Feeds Using Web Connect (Manual Import)
Work with Bank Feeds Center Transactions
Viewing the Downloaded Transactions
Adding Transactions to the Account Register in QuickBooks
Use QuickBooks to Pay Your Bills Online
Using the QuickBooks Bill Pay Service
Transfer Money Between Accounts Online
Chapter 9 • Establishing QuickBooks Payroll
Setting the Format for Displaying Time
Reporting Timesheet Information
Enabling a QuickBooks Payroll Service
Processing Your Payroll Manually in QuickBooks
Chapter 10 • Paying Employees and Payroll Taxes and Creating Forms
Handle Year-to-Date Payroll Data
Manually Entering Payroll History in Batches
Choosing the Correct Dates when Entering Year-to-Date Payroll
Use the QuickBooks Payroll Setup Wizard
Setting Up Employees in the Wizard
Customizing the Employee Center
Tracking and Remitting Payroll Liabilities
Confirm Payroll Payment Schedules
Report and Remit Payroll Tax Liabilities
Using QuickBooks Reports, Planning Tools, and Budgets
Chapter 11 • Useful QuickBooks Reports and Analysis Tools
Company Snapshot and the Insights Tab
Customize Report Headers and Footers
Customize Report Fonts and Numbers
Sharing Reports You’ve Customized
Exporting Your Report Data to Excel
Chapter 12 • Using the QuickBooks Budget and Planning Tools
How QuickBooks Handles Budgets
Budget Data Is Saved Automatically
Understanding the Budget Window
Tasks to Perform Before You Start Your Budget
Creating a Budget from Last Year’s Data
Profit & Loss Budget Performance
Work with Budget Data Outside of QuickBooks
Exporting a Budget Report to Excel
Exporting Budgets to Delimited Text Files
Importing Budgets Back into QuickBooks
Work with Inventory and Personalize QuickBooks
Chapter 13 • Manage Inventory in QuickBooks
Set Up QuickBooks for Inventory Tracking
Accounts Required for Inventory Are Automatically Created
Creating the Parent Item for a Subitem
Printing the Physical Inventory Worksheet
Understanding the Effects of an Adjustment
Chapter 14 • Customizing QuickBooks for Your Company
Customize Settings and Options
Integrated Applications Preferences
Multiple Currencies Preferences
Payroll & Employees Preferences
Service Connection Preferences
Customize Transaction Templates
Basic Customization of Templates
Additional Customization of Templates
Additional Tasks in QuickBooks
Chapter 15 • Keeping Your QuickBooks Data Secure and Healthy
How QuickBooks Loads Company Files
Eliminating Deleted Files from the Company File List
Creating a Portable Company File
Verify and Rebuild a Company File
Understanding the Condense Data Process
Configuring the QuickBooks Update Service
Chapter 16 • Understanding General Journal Entries and Other Special Tasks
The QuickBooks Journal Entries Window
Create Journal Entries for Depreciation
Use Journal Entries to Post to Outside Payroll Services
Set Up and Configure Multiple Currencies
Manage Customers and Vendors with Foreign Currencies
Viewing Currency Data in Customer and Vendor Centers
Create Transactions in Other Currencies
Create Reports on Multiple Currency Transactions
Installing QuickBooks on a Network
License Requirements for a Multi-user Installation
Multi-user Installation Options
Installing QuickBooks on a Peer-to-Peer Network
Installing QuickBooks on a Client-Server Network
Chapter 17 • Posting at Year’s End and Sending Year-End Accountant’s Copy
Reconciling All Bank, Cash, and Credit Card Accounts
Run Year-End Financial Reports
Calculating Other Important Tax Information
Closing the Year by Setting a Closing Date
Understanding the Accountant’s Copy
Sending an Accountant’s Copy to an Online Server
Merge the Accountant’s Changes into Your File
Chapter 18 • Fixing Common Problems
Bank Reconciliation Issues and Tips
Paying Payroll Tax Liabilities
Prepayments and Customer Deposits
Undeposited Funds Balance Increases, or Accounts Receivable Aging Shows Old, Paid Invoices
Customer Balance Is Zero but Shows Open Invoices
General Accounts Receivable Tips
Old Paid Bills Show in Bills to Pay
Using the Loan Manager to Fix Balance Sheet Issues
When the Pay Sales Tax Window and the Sales Tax Liability Report Totals Don’t Match
Create Reports to Find Problems
Five (or More) Year Profit & Loss Comparison
Customer and Receivables Reports