Table of Contents
Introduction
About This Book
How to Use This Book
What You Don’t Need to Read
Foolish Assumptions
How This Book Is Organized
Part I: Getting Started with PowerPoint 2013
Part II: Creating Great-Looking Slides
Part III: Embellishing Your Slides
Part IV: Working with Others
Part V: The Part of Tens
Icons Used in This Book
Where to Go from Here
Part I: Getting Started with PowerPoint 2013 For Dummies
Chapter 1: Welcome to PowerPoint 2013
What in Sam Hill Is PowerPoint?
Introducing PowerPoint Presentations
Presentation files
What’s in a slide?
Starting PowerPoint
Navigating the PowerPoint Interface
Unraveling the Ribbon
The View from Here Is Great
Taking the Backstage Tour
Creating a New Presentation
Editing text
Adding a new slide
Moving from slide to slide
Choosing a design
Displaying Your Presentation
Saving Your Work
Opening a Presentation
Closing a Presentation
Getting Help
Exiting PowerPoint
Chapter 2: Editing Slides
Moving from Slide to Slide
Working with Objects
Selecting objects
Resizing or moving an object
Editing a Text Object
Selecting Text
Using Cut, Copy, and Paste
Duplicating an Object
Using the Clipboard Task Pane
Oops! I Didn’t Mean It (The Marvelous Undo Command)
Deleting a Slide
Duplicating a Slide
Finding Text
Replacing Text
Rearranging Your Slides in Slide Sorter View
Chapter 3: Working in Outline View
Calling Up the Outline
Selecting and Editing an Entire Slide
Selecting and Editing One Paragraph
Promoting and Demoting Paragraphs
Adding a New Paragraph
Adding a New Slide
Moving Text Up and Down
Collapsing and Expanding the Outline
Chapter 4: Proofing Your Presentations
Checking Spelling As You Go
Spell Checking After-the-Fact
Using the Thesaurus
Capitalizing Correctly
Using the AutoCorrect Feature
Chapter 5: Don’t Forget Your Notes!
Understanding Notes
Adding Notes to a Slide
Adding an Extra Notes Page for a Slide
Adding a New Slide from Notes Page View
Printing Notes Pages
Displaying Notes on a Separate Monitor
Chapter 6: Show Time!
The Quick Way to Print
Printing from Backstage View
Printing more than one copy
Changing printers
Printing part of a document
Using Print Preview
Setting Up a Slide Show
Starting a Slide Show
Working in Presenter View
Keyboard and Mouse Tricks for Your Slide Show
Using Presentation Tools
Using the Laser Pointer
Scribbling on Your Slides
Rehearsing Your Slide Timings
Using Custom Shows
Creating a custom show
Showing a custom show
Hiding slides
Showing Your Presentation Online
Part II: Creating Great-Looking Slides
Chapter 7: All about Fonts and Text Formatting
Changing the Look of Your Text
Two ways to apply formatting
Changing the size of characters
Choosing text fonts
Adding color to your text
Adding shadows
Big Picture Text Formatting
Biting the bulleted list
Creating numbered lists
Setting tabs and indents
Spacing out
Lining things up
Making columns
Creating Fancy Text with WordArt
Chapter 8: Designing Your Slides
Looking at the Design Tab
Working with Themes
Applying themes
Using theme colors
Using theme fonts
Applying theme effects
Changing the Slide Size
Using Background Styles
Using a gradient fill
Using other background effects
Chapter 9: Animating Your Slides
Using Slide Transitions
Using the Animations Tab
Customizing Your Animation
Understanding custom animation
Using the Animation pane
Adding an effect
More about animating text
Timing your animations
Making Text Jiggle
Using the Animation Painter
Chapter 10: Masters of the Universe Meet the Templates of Doom
Working with Masters
Modifying the Slide Master
Working with the Slide Master and Edit Master tabs
Adding recurring text or other elements
Applying themes to your Masters
Adding new layouts
Adjusting the Handout and Notes Masters
Changing the Handout Master
Changing the Notes Master
Using Masters
Overriding the Master text style
Hiding background objects
Using Headers and Footers
Adding a date, number, or footer to slides
Adding a header or footer to notes or handouts pages
Editing the header and footer placeholders directly
Yes, You Can Serve Two Masters
Creating a new Slide Master
Applying Masters
Preserving your masters
Restoring Lost Placeholders
Working with Templates
Creating a new template
Creating a presentation based on a template
Working with Presentation Sections
Part III: Embellishing Your Slides
Chapter 11: Inserting Pictures
Exploring the Many Types of Pictures
Bitmap pictures
Victor, give me a vector
Using Pictures
Dropping in a picture
Moving, sizing, and stretching pictures
Inserting Pictures from a File
Cropping a Picture
Adding Style to Your Pictures
Applying a picture border
Applying picture effects
Correcting Sharpness, Brightness, and Contrast
Adjusting Color
Applying Artistic Effects
Compressing Your Pictures
Removing Picture Backgrounds
Chapter 12: Drawing on Your Slides
Some General Drawing Tips
Zooming in
Displaying the ruler, gridlines, and guides
Sticking to the color scheme
Saving frequently
Remembering Ctrl+Z
Drawing Simple Objects
Drawing straight lines
Drawing rectangles, squares, ovals, and circles
Creating Other Shapes
Drawing a shape
Drawing a polygon or free-form shape
Drawing a curved line or shape
Creating a text box
Styling Your Shapes
Setting the shape fill
Setting the shape outline
Applying shape effects
Flipping and Rotating Objects
Flipping an object
Rotating an object 90 degrees
Using the rotate handle
Drawing a Complicated Picture
Changing layers
Line ’em up
Using the grids and guides
Group therapy
Chapter 13: Charting for Fun and Profit
Understanding Charts
Adding a Chart to Your Presentation
Adding a new slide with a chart
Adding a chart to an existing slide
Pasting a chart from Excel
Changing the Chart Type
Working with Chart Data
Switching rows and columns
Changing the data selection
Editing the source data
Refreshing a chart
Changing the Chart Layout
Changing the Chart Style
Embellishing Your Chart
Chapter 14: Working with SmartArt
Understanding SmartArt
Creating a SmartArt Diagram
Tweaking a SmartArt Diagram
Editing the SmartArt Text
Working with Organization Charts
Adding boxes to a chart
Deleting chart boxes
Changing the chart layout
Chapter 15: Lights! Camera! Action! (Adding Sound and Video)
Getting Ready to Add Sound to a Slide
Investigating sound files
Inserting an audio sound object
Setting Audio Options
Controlling when a sound is played
Looping a sound
Hiding the sound icon
Fading the sound in and out
Trimming an audio clip
Adding Video to Your Slides
Setting Video Options
Controlling when a video is played
Looping a video
Trimming a video clip
Playing the video full screen
Fading the video’s sound in and out
Adding a bookmark
Chapter 16: More Things to Insert on Your Slides
Inserting Tables
Creating a table in a Content placeholder
Inserting a table on a slide
Drawing a table
Applying style to a table
Working with the Layout tab
Inserting WordArt
Using Hyperlinks
Creating a hyperlink to another slide
Creating a hyperlink to another presentation or to a website
Adding Action Buttons
Assigning button actions
Choosing button shapes
Creating a button
Creating a navigation toolbar
Inserting Equations
Part IV: Working with Others
Chapter 17: Collaborating in the Cloud
Sharing a Presentation in the Cloud
Sharing a Presentation with Other Users
Sharing a Presentation on Social Networks
Sending Slides for Review Via E-mail
Using Comments
Comparing Presentations
Chapter 18: Using a Slide Library and Other Ways to Reuse Slides
Stealing Slides from Another Presentation
Saving Slides in a Slide Library
Stealing Slides from a Slide Library
Chapter 19: Exporting Your Presentation to Other Formats
Creating a PDF File
Crafting a Video
Adding timings and narration
Creating a video
Packaging Your Presentation on a CD
Creating Word Handouts
Part V: The Part of Tens
Chapter 20: Ten PowerPoint Commandments
I. Thou Shalt Frequently Savest Thy Work
II. Thou Shalt Storeth Each Presentation in Its Proper Folder
III. Thou Shalt Not Abuseth Thy Program’s Formatting Features
IV. Thou Shalt Not Stealeth Copyrighted Materials
V. Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template
VI. Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds
VII. Keep Thy Computer Gurus Happy
VIII. Thou Shalt Backeth Up Thy Files Day by Day
IX. Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee
X. Thou Shalt Not Panic
Chapter 21: Ten Tips for Creating Readable Slides
Try Reading the Slide from the Back of the Room
Avoid Small Text
No More Than Five Bullets, Please
Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant but Also Repetitive and Reiterative
Use Consistent Wording
Avoid Unsightly Color Combinations
Watch the Line Endings
Keep the Background Simple
Use Only Two Levels of Bullets
Avoid Bullets Altogether If You Can
Keep Charts and Diagrams Simple
Chapter 22: Ten Ways to Keep Your Audience Awake
Don’t Forget Your Purpose
Don’t Become a Slave to Your Slides
Don’t Overwhelm Your Audience with Unnecessary Detail
Don’t Neglect Your Opening
Be Relevant
Don’t Forget the Altar Call
Practice, Practice, Practice
Relax!
Expect the Unexpected
Don’t Be Boring
