Applying actions to individual content

In any business, there will always be exceptions, and there will be situations where you need to apply certain business rules to a specific document only. You can execute an action on a specific document directly without defining business rules on the space. This can be useful if you want to execute certain actions on an ad hoc basis for specific documents.

The actions for content are invoked from the View Details page of a content item by clicking on the Run Action link in the Actions box. You are allowed to choose from the range of actions. You can also aggregate actions into a sequence that is applied in one go.

Removing an aspect from a content

You have applied a Versionable aspect to all of the incoming documents in the Finance Department > Contracts and Other Documents space. Consider a scenario where you would not want a specific document to be versioned, but do want all of the other documents to be versioned. The following are the steps for removing a Versionable aspect from a specific document.

Select the document in the Finance Department > Contracts and Other Documents space, and then go to the View Details page.

  1. From the Actions box, click on the Run Action link, as shown in the following screenshot:
    Removing an aspect from a content
  2. The Run Action Wizard window is displayed. From the Select Action drop-down list, choose the Remove an aspect from an item action.
  3. Click on the Set Values and Add button.
  4. From the Set action values window, choose the Versionable aspect, and then click OK.
  5. Once you complete executing the action, you will notice that the properties related to versioning have been removed, and the document no longer maintains versions.

Similarly, for a specific document, you can use the Run Action option to execute actions such as sending email notifications, adding aspects, and executing scripts.

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