Secure your content

Content can be secured by assigning a role to a specific user (or group) on that content.

User roles for content

Alfresco uses roles to determine what a user can and cannot do with the content. These roles are associated with permissions. The table below shows each role and the permissions on the content for that particular role:

Permissions

Consumer

Contributor

Editor

Collaborator

Coordinator

Read Content

X

X

X

X

X

Read Content Properties

X

X

X

X

X

Copy

X

X

X

X

X

Preview in Template

X

X

X

X

X

Start Discussion

—

X

—

X

X

Edit Content

—

—

X

X

X

Edit Properties

—

—

X

X

X

Apply Versioning

—

—

X

X

X

Apply Categorization

—

—

X

X

X

Checkout

—

—

X

X

X

Update

—

—

X

X

X

Take ownership

—

—

—

—

X

Cut

—

—

—

—

X

Delete

—

—

—

—

X

Invite users to your content

Typically, security and access control rules are defined at the space level. It is not advisable to secure individual content items, as this may become unmanageable with a large number of files. It is best to secure the parent space, rather than securing the content itself. However, you can still control the access to a specific content item.

Follow the steps given next to invite users to your content item:

  1. Go to a space and add a file by clicking on the Add Content link.
  2. Click on the View Details icon for the file to see the detailed view of the content.
  3. From the Actions menu on the righthand side, click on the Manage Content Users link to assign users to this content item for collaboration.
  4. Search and select a user and assign a Collaborator role to it.

Now the user can collaborate on the file.

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