In this chapter, you will learn to:
Adapt a presentation for different audiences.
Rehearse a presentation.
Prepare speaker notes and handouts.
Prepare a presentation for travel.
Show a presentation.
The goal of all the effort involved in creating a presentation is to be able to effectively deliver it to a specific audience. With Microsoft Office PowerPoint 2007, you can easily deliver a presentation from your computer as an electronic slide show. In Slide Show view, instead of the slide appearing in a presentation window within the PowerPoint program window, the slide occupies the entire screen.
Before you can deliver a presentation, you need to perform several tasks to ensure its success. You can hide individual slides to adapt the presentation for a specific audience, or if you know that you will be giving variations of the same presentation to different audiences, you can save a set of slides as a separate presentation that you will show only if appropriate. You can tailor the speed at which slides appear, to appropriately fit your presentation to the allotted time. To support your delivery of the presentation, you can prepare speaker notes, and to help your audience retain your message, you can prepare handouts. Finally, if you are delivering the presentation at a remote location, you will want to use the Package For CD feature to ensure that you take all the necessary files with you.
When you deliver a slide show from your computer, you navigate through slides by clicking the mouse button or by pressing the arrow keys. You can move forward and backward one slide at a time, and you can jump to specific slides as the needs of your audience dictate. During the slide show, you can mark up slides with an on-screen pen or highlighter to emphasize a point.
In this chapter, you will adapt a presentation for two audiences, first by creating a custom slide show, and then by hiding a slide. You will apply slide timings to a presentation, rehearse it, and have PowerPoint set the timings for you. You will enter speaker notes in both the Notes pane and in Notes Page view, customize the Notes master, and print speaker notes and handouts. Then you will save a presentation package on a CD and run it from the CD by using the presentation viewer that comes with PowerPoint. Finally, you will deliver a presentation and mark up slides while showing them.
Note
See Also Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries at the beginning of this book.
Note
Important Before you can use the practice files in this chapter, you need to install them from the book's companion CD to their default location. See Using the Book's CD at the beginning of this book for more information.
Note
Troubleshooting Graphics and operating system–related instructions in this book reflect the Windows Vista user interface. If your computer is running Windows XP and you experience trouble following the instructions as written, please refer to the Information for Readers Running Windows XP section at the beginning of this book.