The techniques you use to move and delete content within a note container are largely the same as those you use in other 2007 Microsoft Office system programs, so we won't use up valuable space discussing those editing techniques here. However, to organize content within a notebook, you also need to know how to manipulate the note container itself, as well as pages, sections, and entire notebooks.
You can move a note, file, image, or other object on a page in several ways. For example, you can:
Drag the note by its header.
Select the note, and then drag it by any part. (The pointer changes to a four-headed arrow to indicate that you can drag.)
Right-click the note, click Move, and then press the arrow keys (or hold down the Ctrl key and press the arrow keys to move in smaller increments).
Right-click the note header, click Cut, right-click the new note location, and then click Paste.
The final method, cutting and pasting, is the only way to move an object to another page or section.
Tip
To merge the contents of two note containers, hold down the Shift key while dragging one note container by its move handle over the other note container. The merged contents appear in separate paragraphs. You can break one note container into two containers by dragging the object selector of any paragraph or object away from the note container to a different location on the page.
When you delete content from a note container, any following content moves to fill the empty space, and the note container shrinks accordingly. When you move, resize, or delete an entire note container, other content on the page does not move to fill the empty space. You can close up empty space between notes on a page by using the Insert Or Remove Extra Writing Space tool available from the Insert menu or the Writing Tools toolbar. (On the Insert menu, this command name is shortened to Extra Writing Space.)
Tip
You can split one note into two by using the Insert Or Remove Extra Writing Space tool. With the tool active, point to the place in the note container where you want to separate the information. The pointer changes to a downward-pointing arrow accompanied by a heavy blue horizontal line. Drag downward to separate the note content into two containers.
Moving larger chunks of content is simple. The following table lists some ways you can manipulate pages and sections.
To move this… | Do this… |
|---|---|
A page or subpage within a section | Drag the page tab up or down in the page tab list. |
A page to another section | Drag the page tab to the target section tab in the notebook header or in the Navigation Pane. |
A page to another notebook | Drag the page tab to the target notebook section in the Navigation Pane. |
A section within a notebook | Drag the section tab left or right in the notebook header. Drag the section tab to the new location in the Navigation Pane. Right-click the section tab, and then click Move. In the Move Section To dialog box, click the location where you want to move the section, and then click Move Before or Move After. |
A section to another notebook | Drag the section tab to the new location in the Navigation Pane. Right-click the section tab, and then click Move. In the Move Section To dialog box, click the notebook where you want to move the section, and then click Move Into. |
A notebook on the Navigation Pane | Drag the notebook title up or down in the Notebooks list. |
Note that the target notebook must be open to move content to it by using any of the methods listed in the preceding table.
Sometimes you might find that information you have collected belongs in more than one location within your notebook. For example, you might want to access information about a project both from a page that is specific to that project and from a page or section that is specific to the group working on the project. You could copy the information from one location to the other. If you update the stored information, though, you will need to update it in both places. An alternative that resolves this problem is to keep the information in one place and link to it from another. OneNote provides a simple method of copying a link to the Clipboard from any note or page. When you insert the copied link, it helpfully contains the first 20 or so characters of the text from the target location. You can add more information to the link as necessary.
In this exercise, you will move a page between sections and move a note between pages. You will also create a hyperlink to a note. Then after deleting an object from a page, you will adjust the remaining space.
Note
USE the SBS Moving notebook. This practice file is located in the DocumentsMicrosoft Press2007OfficeSBS_HomeStudentOneOrganizing folder.
OPEN the SBS Moving notebook, and collapse the Navigation Bar.
In the notebook header, click the Pictures section. Then click each page in turn.
This section contains a few pages of photographs and a page of company logos.
In the notebook header, click the Work section. Then click each page in turn.
This section contains information about work-related projects, contacts, and a to-do list.
The page displaying the company logos belongs in the Work section rather than the Pictures section.
Return to the Pictures section, click the Logo Versions page tab, and then point to the tab.
The page tab turns gold, and a ScreenTip displays information about the page—the position of the page within the section and the date the page was created.
Drag the Logo Versions page tab to the Work section tab, releasing it as soon as the pointer changes to an arrow with a dotted box under it.
The Logo Versions page disappears, and the next page in the section (Groovy Girls) is visible. The Pictures section remains active.
In the notebook header, click the Work section tab.
The Logo Versions page tab is at the bottom of the Page Tabs area.
Return to the Pictures section.
The Groovy Girls page also belongs in the Work section, because the photos depict the company owners.
Drag the Groovy Girls page tab to the Work section tab, but do not release the mouse button.
After a short pause, the Work section becomes active.
Continue dragging the Groovy Girls page to the Page Tabs area. Release the mouse button when the page position indicator is located between the To Do List and OTSI page tabs.
The Groovy Girls page appears in the selected position, but isn't displayed. The active page of the Work section remains active.
In the Work section, display the Books page.
The note at the bottom of the page belongs on the To Do List page.
Right-click the note container header, and click Cut. Then right-click the To Do List page tab, and click Paste.
OneNote moves the selected note to the bottom of the destination page.
Suppose you would like to be able to jump directly to this note from the original Books page.
Right-click any part of the note container, and then click Copy Hyperlink to this Paragraph. Return to the Books page, right-click near the original note location, and then click Paste.
A hyperlink identified by the first 20 or so characters of the link text appears.
Switch to the Pictures section, and then display the Fun Weekend page.
The page contains several photos of friends enjoying a weekend in San Diego. A few photos of San Diego Zoo residents are mixed in.
Scroll the page until you see the photo of two hippos underwater. If possible, position the page so you can also see the photos above and below it.
Point to the photo, and then select it by clicking the dashed line that appears. Then press the
key.The photo disappears from the page, leaving an empty space. You could fill the space by moving each of the photos below in turn, but OneNote provides a more efficient solution.
On the Insert menu, click Extra Writing Space. (Or, if you have the Writing Tools toolbar displayed, click the Insert or Remove Extra Writing Space button.) Then point to the page.The pointer changes to a double-headed arrow, and a thick blue line appears across the page at the location of the pointer. The line moves vertically with the pointer.
Point near the bottom of the empty space, and drag upward.
As you drag, a blue arrow appears in the empty space to indicate the space between the pointer and the next object on the page.
Release the mouse button when the vertical distance between the upper and lower pictures is what you want.
