Managing Meeting Content

With the web conference up and running, participants who were allowed to become presenters based on the meeting options can use the Share tab in the Lync client to add resources to the conference. These options include the same features discussed in the “Sharing Content” section earlier in this chapter.

Sharing a whiteboard reveals several tools on the far-right side so users can collaborate easily. There are pointers, text, shapes, pens, highlighters, erasers, stamps, line art, and a tool for inserting an existing image. The three-horizontal-dots icon reveals a few additional options, including the capability to save to OneNote or an image file.

PowerPoint decks can also be uploaded and shared out, and optionally made available for download. After the deck is uploaded, presenters can click on Thumbnails or Notes to view the slide previews and any presenter notes. These features are not available to meeting attendees. The upper-right corner displays a pen icon that offers the use of the same whiteboard markup tools.

After a poll is created, the presenters can choose to show the results to attendees or hide them from attendees, open or close the polls, clear the votes, or save the poll for reference later.

After content has been shared, it stays available within the meeting for reuse or distribution. Hovering over the content icon and selecting Manage Presentable Content displays all the shared content. Presenters can switch between different pieces of content, assign permissions to each piece so that attendees can download it, or remove a component from the meeting.