Modifying Conference Announcements

Conference announcements settings in Lync control what occurs when participants join or leave a meeting. These settings can be configured at a global level or assigned to a specific site.

When you are configuring conferencing announcements, the following options are available:

• Enable Name Recording—Controls whether users are prompted to record their name before joining the conference. Internal users are not prompted to record a name, and their name is played through the text-to-speech engine instead.

• Entry and Exit Announcements Type—Defines the type of announcement played when attendees join or leave the meeting. The options are to use the person’s name or to simply play a tone.

• Entry and Exit Announcements Enabled by Default—Controls whether announcements are enabled or disabled by default for new Lync user accounts. This is simply a default setting passed to users that they might change.

The conference announcement settings can be configured only through the Lync Server Management Shell using the following syntax:

Set-CsDialInConferencingConfiguration -Identity <Identity> -EnableNameRecording <$True | $False> -EntryExitAnnouncementsEnabledByDefault <$True | $False> -EntryExitAnnouncementsType <UseNames | ToneOnly >