Maintenance expenses are routine periodic costs charged to preserve the value of fixed assets. Unlike capital improvements, maintenance expenses do not increase the value of the assets.
To use the fixed asset maintenance functionality in Microsoft Dynamics, you should set up the following:
- Maintenance information on the Fixed Asset card:
- Fixed Asset posting groups to allow posting of the maintenance costs to the general ledger:
- Maintenance code so that you can select the type of maintenance when you post maintenance costs:
Every time a fixed asset is sent for service, you have to record the relevant information, such as the date of service, vendor number, service agent name, and phone number.
When the service is completed and you receive a maintenance invoice, you register the maintenance costs through an FA G/L journal, purchase invoice, or FA journal, depending on whether the associated depreciation book is integrated with the general ledger.
Every time someone performs maintenance on a fixed asset, you can register this in the Maintenance Registration window.
To track a service visit, follow these steps:
- In the navigation pane, go to Departments | Financial Management | Fixed Assets | Fixed Assets.
- Select the line with the fixed asset for which you want to register a service visit.
- In the Home FastTab, click on Maintenance Registration:
When you receive the maintenance invoice, you can record the maintenance costs in Microsoft Dynamics NAV 2016 in one of the following ways:
- If G/L integration is activated for the depreciation book, use a purchase invoice or an FA G/L journal:
- If G/L integration is not activated for the depreciation book, use only an FA journal:
