Every Dynamics NAV functional area has its own setup options that will determine the behavior of the application on that area. We will take a look at the setup of the functional areas we have seen in this book: General ledger, Sales, Purchases, and Inventory.
Most of the available setup options can be found via the following path: Departments | Administration | Application Setup | Financial Management | Finance, and you can choose among the different setups available.
The General Ledger Setup page is shown in the following screenshot:
The General Ledger Setup page allows you to determine general behaviors that will be used throughout the whole application. As an example, we have identified four setup groups, as follows:
- Allowed posting dates: We have explained the usage of this setup in Chapter 3, Accounting Processes.
- Address format: Different countries type address information in different orders. Here, you specify how addresses will be written on printed documents, such as invoices.
- VAT setup: With these options, you can determine different VAT calculation behaviors, such as rounding.
- Payment tolerance: If you have an invoice with an amount of 1001, 53 and you receive a payment of 1,000, you may consider that the invoice has been paid. If you don't want that amount of 1, 53 to be pending forever, payment tolerance should be set up.
There are other setup options in the general ledger. On the Dimensions FastTab, the general dimensions are established, and on the Numbering FastTab, you specify which number series will be used for banks.
The Sales & Receivables Setup page and the Purchases & Payables Setup page are very similar and you can use them to specify the following:
- The numbering to be used for the master data (customer and vendors) and for the different documents
- How to post discounts to the general ledger, together with the invoice amount or separately to be able to see the discounts on the general ledger
- The default posting date and default quantities to post on documents
- Whether external document numbers are mandatory
The Inventory Setup page can be found by navigating to Departments | Administration | Application Setup | Warehouse | Inventory and can be used to specify the following:
- The numbering to be used for master data (items) and for different warehouse-specific documents
- Whether item costs should be automatically posted to the general ledger or not
- How to calculate an item's average cost