Index
A
Account Listings, reporting income taxes, 289
account numbers, 75
turning off, 71
Accountant Edition of QuickBooks, 255
accounting
for assets, 340
for deposits or retainers, 368
for equity, 354
for income taxes, 292
for inventory, 319
for jobs, 207
for liabilities, 360
for purchases, 151
for sales, 108
for sales tax, 190
accounting preferences, 71-72
accounts
adding, 73-74
assigning tax lines to, 288
color coding, 401-402
credit cards, setting up, 363
accounts payable, 359
managing, 361
accounts receivable, tracking, 130
accounts, chart of, EasyStep Interview process, 16
activating
inventory, 318
online services with your financial institution, 262-264
activities menu, lists, 96
adding
accounts, 73-74
administrator passwords, 308
customers, 79-80
information on-the-fly, 91
items, 86-88
to inventory, 323
list entries, multiple, 408
memorized transactions to Icon Bar, 198
transactions
to groups, 194
multiple, 275
to QuickBooks, 267-269
users, 309
additional information, vendors, 85
addresses
entering employee address information, 30
vendors, 83-84
adjusting
default price of inventory, 335-336
inventory quantities, 334
adjustments, prior period adjustments, 357
advances, 126
assets
accounting for, 340
fixed assets, 337
naming, 346
purchasing, 345
selling, 349
fixed assets. See fixed assets
recording deposits as, 344
tax consequences of sales of business assets, 340
assigning
currency to foreign customers or vendors, 138
rights to users, 310-312
tax lines to accounts, 288
attaching documents to transactions, 157-158
B
backing up
company files, 300-302
files, 8
Backup Copy option, 300
Backup File option, 303
backups, 300
online backup service, 306-307
restoring, 304-305
types of, 303
bad debts, recording, 135-136
bank account transfers, recording, 341
bank accounts, setting up, 20
bank deposits, 125
bank reconciliation, 410
bank statements
EasyStep Interview process, 18
reconciling, 338-339
banking, online banking, 259
activating with your financial institution, 262-264
advantages of, 265
bill payment, canceling payments, 278
deposits, assigning to open customer invoices, 273
making payments, 276-277
messages, sending, 279
preferences, prefilling accounts, 271
QuickBooks Online, 283
reports of online transactions, 281
transactions
adding multiple, 275
assigning to open vendor bills, 272
deleting multiple, 274
retrieving, 266
transferring money between accounts, 280
Basic Payroll, 27
bill payments
canceling, 278
editing, 167-168
bills
paying, 164
paying online, 276-277
payments, deleting 169
preferences, 152
viewing aging and unpaid, 163
budgets
creating, 237-240
first year of business, 240
reports, 241
C
calculating
depreciation, 347
interest, 371
net worth, 351
canceling online payments, 278
cancelled checks, EasyStep Interview process, 18
capital accounts, 351
capital stock account, 351
Card Scan, 408
Carousel View, Report Center, 378
cash, tracking petty cash, 342
cash sales, recording, 124
changing
memorized transactions, 199
recurring transactions, 200
start dates, 19-21
charging sales tax to customers, 183
charging expenses to customers, 116
designating customers when making purchases, 116
placing expenses on customer invoices, 117
Chart of Accounts, 140
chart of accounts, EasyStep Interview process, 18
check register, 166
checking preferences, 170-171
checks
eCheck Payment Processing, 409
electronically printing check signatures, 408
paper check processing, 409
printing, 174
voiding, 175
in the current year, 175-176
in the previous year, 177
writing, 172-173
checks (cancelled), EasyStep Interview process, 18
choosing
income tax forms, 286-287
online banking mode, 260
start dates, 19-21
classes, 242
payroll, 242
reports, 245
sales and purchase forms, 244
setting up, 243
Clean Up Company Data utility, 411
Client Data Review, 411
closing financial records at year-end, 313
closing date, setting, 313
restricting user access to pre-closing date transactions, 314
Closing Date Exception report, creating, 315
COD (cash sales), recording, 124
collapsing details in reports, 393
collecting income, 103
collection letters, creating, 132-134
color coding accounts, 401-402
company files, 13
backing up, 300-302
company general preferences, 68
company reminders, preferences, 203
Company Snapshot, 376-377
company-wide reports, preferences, 382-383
compound interest, 371
converting Quicken to QuickBooks, 10-11
cost
of online backup service, 306-307
Remote Access feature, 256
cost plus billing, 116
counting inventory, 333
credit, issuing, 122-123
credit card payments, receiving, 343
credit cards, 359
accounts
paying/reconciling, 365-367
setting up, 363
recording charges, 364
credit limits, 209
.csv file format, 393
currencies, Multiple Currencies, 137
adding foreign Chart of Accounts, 140
assigning currency to foreign customers or vendors, 138
Home Currency Adjustment, 148
Realized Gains & Losses, 147
recording foreign purchase transactions, 144-145
recording foreign sales transactions, 142-143
selecting currencies you will be using, 139
Unrealized Gains & Losses, 146
updating foreign exchange rates, 141
current liabilities, 359
custom fields, 408
custom invoices, 108
Customer Center, 81-82
customer invoices, assigning deposits to, 273
customer messages, 123
customer preferences, 104
customers
adding, 79-80
designating when making purchases, 116
placing expenses on invoices, 117
sales tax, charging, 183
selling tax-exempt items to, 186
customizing
Company Snapshot, 397-398, 410
Favorites menu, 396
data, 250-253
forms design, 247-249
D
data
entering for new companies, 13-19
forms, customizing, 250-253
transferring from Quicken, 9-11
transferring from older versions of QuickBooks, 7-8
updating from older versions, 8-9
dates, invoices, 109
deductions, payroll, 37-38
deleting
bill payments, 169
list entries, 97
transactions, multiple, 274
deposits
accounting for, 368
assigning to open customer invoices, 273
bank deposits, 125
recording as assets, 344
depreciation
calculating, 347
entering, 348
design of forms, customizing, 247-249
designating customers when making purchases, 116
desktop view preferences, 69-70
details, collapsing in reports, 393
direct deposit, 43-45
Discount, 89
discounts
for early payment, 189
issuing, 127
entering discounts for early payment, 128-129
entering sales discounts on invoices, 127
paying bills, 165
Discounts & Credits screen, 127
display options, modifying reports, 384
displaying lists on forms, 77-78
distribution accounts, 355
owner’s withdrawal, 356
Document Management, 399-400, 407
down payments, 126
federal tax forms, 294-295
state tax forms, 296
E
EasyStep Interview
opening new company files, 13-19
required information, 17-18
stopping and restarting, 22
eCheck Payment processing, 409
editing
administrator passwords, 308
bill payments, 167-168
information on lists, 94
inventory items, 324
list entries, multiple, 408
timer transactions, 233
users, 309
email, reports, 392
emailing invoices, 112-114
batches of, 115
indicating email status on invoices, 113
setting preferences, 112
employee address information, entering for payroll, 30
employee labor, 207
employee payroll information, setting up, 31
employee personal information, entering for payroll, 29
employee preferences, payroll, setting up, 28
employees
versus independent contractors, 60
paying, 39-40
special payroll preparation, 41-42
Enhanced Payroll, 27
entering
data for new companies, 14-19
depreciation, 348
historical data, 23
entries
on lists, deleting, 97
merging on lists, 98-99
equity, accounting for, 354
estimated taxes, paying, 292-293
versus actual cost, reports, 220
creating, 214
invoicing for selected items, 219
invoicing for percentage of, 217-218
revising, 215-216
Estimates feature, preferences, 206
estimating job cost, 207
Excel, exporting reports to, 393
expense accounts, setting up, 21-23
expenses, placing on customer invoices, 117
exported time, 230
exporting
information to timer, 225
report templates, 391
timer data to QuickBooks, 230
F
Favorites Menu, 408
creating, 396
federal identification numbers, EasyStep Interview process, 18
federal payroll tax information, setting up, 32
federal tax forms, downloading, 294-295
federal unemployment compensation taxes, paying with Form 940, 53-54
fields, custom fields, 408
FIFO (first in, first out), 325
files
backing up, 8
company files, backing up, 300-302
filters options, modifying reports, 385
Finance Charge, preferences, 118
financial institutions, activating online banking, 262-264
financial records, closing at year-end, 313
closing date, setting, 313
restricting user access to pre-closing date transactions, 314
financial statements, prior period adjustments, 357
first in, first out (FIFO), 325
first year of business, budgets, 240
Fixed Asset Item List, 345-346
fixed assets, 337
naming, 346
purchasing, 345
entering in chart of accounts, 345
entering in Fixed Asset Item List, 346
selling, 349
invoices, 349
journal entries, 350
FOB (Free on Board), 105
font and number options, modifying reports, 386
foreign exchange rates, updating, 141
foreign purchase transactions, recording, 144-145
foreign sales transactions, recording, 142-143
Form 1040, 287
Form 1065, 287
Form 1099, 59-62
Form 1120, 287
Form 1120S, 287
Form 8109, 293
Form 940, paying federal unemployment compensation taxes, 53-54
Form 941, reporting payroll taxes, 50-52
Form 990, 287
Form 990-PF, 287
Form 990-T, 287
forms
1040, 287
1065, 287
1099, 59-60
issuing, 62
preferences, 61
1120, 287
1120S, 287
8109, 293
990, 287
990-PF, 287
990-T, 287
data, 250-53
customizing design, 247-249
displaying lists on, 77-78
federal tax forms, downloading, 294-295
income tax forms, 286-287
items on, 90
purchase order forms, 149
classes, 244
sales forms, classes, 244
state tax forms, downloading, 296
W-2, preparing, 55-56
W-3, issuing, 57-58
Free on Board (FOB), 105
G
General Journal, 254
general preferences, 66
company general preferences, 68
personal general preferences, 66-67
goods, receiving, 160-161
GoPayment mobile payment processing, 409
graphs, preferences, 381-383
Grid View, Report Center, 380
Group, 89
groups
inventory groups, 326-327
memorizing transactions, 193
report groups, 387-388
creating, 387
sales tax, creating, 182
transactions, adding to, 194
H
hardware requirements, 4-5
header/footer options, modifying reports, 385
headers, hiding in reports, 393
historical data, entering, 23
Home Currency Adjustment, 148
I
Icon Bar, adding memorized transactions to, 198
importing
report templates, 390
timer data into QuickBooks, 231
inactive status of list entries, changing, 96
income
accounting for sales, 108
collecting, 103
invoicing, 103
income and expense accounts, setting up, 21
Income Tax Detail, 291
Income Tax Summary, 290
accounting for, 292
estimated tax payments, 292-293
reporting, 289
Account Listings, 289
Income Tax Detail, 291
Income Tax Summary, 290
independent contractors
1099 forms, 59-60
versus employees, 60
information, editing lists, 94
installing
QuickBooks, 2-3
timers, 223
interest, 371
interview questions, opening new company files, 13-19
Intuit Online Payroll, 27
Intuit QuickBooks Bill Pay Service, 276
Intuit Remote Access feature, 256
Intuit Statement Writer, 412
Intuit Statement Writer 2010 (ISW), 393
inventory, 317
accounting for, 319
activating, 318
adding to, 323
adjusting default price, 335-336
counting, 333
preferences, 150
quantities, 322
adjusting, 334
receiving goods, 160-161
recording, 319
reminders to replenish, 330
reports, 331-332
tax status of items, 184
valuing, 325
inventory assembly items, 324
inventory groups, 326-327
inventory items
editing, 324
setting up, 320-322
Inventory Part, 89
Inventory Stock Status by Item, 332
Inventory Stock Status by Vendor, 332
Inventory Valuation Detail report, 332
Inventory Valuation Summary report, 332
invoice forms, 91
invoices
creating, 106-107
dates, 109
emailing, 112-114
batches, 115
indicating email status, 113
preferences, 112
entering discounts for early payments, 128-129
entering sales discounts, 127
fixed asset sales, 349
indicating email status on, 113
monthly statements, creating, 119-120
placing customer expenses on, 117
previewing, 110
printing, 110
batches, 111
receiving payments for, 121
types of, 108
invoicing
estimates for selected items, 219
income, 103
payment terms, creating, 246
for percentage of estimates, 217-218
progress invoicing, 217
for timer activities, 234
issuing
1099 forms, 62
credit or refunds, 122-123
discounts, 127
entering discounts for early payment, 128-129
entering sales discounts on invoices, 127
W-3 forms, 57-58
ISW (Intuit Statement Writer 2010), 393
Item Quantity, 332
items
adding, 86-88
inventory, editing, 324
moving on lists, 92
on forms, 90
order on purchase orders, 155
tax-exempt items, selling, 185
types of, 89
J
job costs, estimating, 207
job status, preferences, 211
job type feature, 212
jobs
accounting for, 207
entering new job information, 208-209
entering payment information, 209
entering specific job information, 210
estimates versus actual cost, reporting, 220
tracking, dates and descriptions, 213
journal entries, 254
fixed asset sales, 350
reversing, 254
K
keyboard shortcuts, entering dates, 68
L
last in, first out (LIFO), 325
liabilities, 359
accounting for, 360
current, 359
long-term liabilities, 359
paying payroll liabilities, 48
payroll liabilities, 63
year-to-date payroll liabilities, viewing, 49
license numbers, 6
LIFO (last in, first out), 325
list entries, changing inactive status of, 96
list items, marking inactive, 95
List View, Report Center, 379
lists
activities menu, 96
displaying on forms, 77-78
editing information on, 94
entries, deleting, 97
merging on lists, 98-99
moving items on, 92
printing, 100
sorting, 76
loans, 369
payments, 372
recording, 369
recording payments, 373
local payroll tax information, setting up, 33
logos, 249
long-term liabilities, 359
loans, 369
M
MACRS (Modified Accelerated Cost Recovery System), 347
mailing labels, creating, 257-258
managing
accounts payable, 361
Sales Orders, 328-329
manufacturing inventory, recording, 319
marking list items, inactive, 95
materials, 207
Memo field, 111
memorized transactions, 195
adding to Icon Bar, 198
changing, 199
removing, 201
memorizing
reports, 389
transactions, 192
adding to groups, 194
groups, 193
merging entries on lists, 98-99
messages
customer messages, 123
sending, 279
Modified Accelerated Cost Recovery System (MACRS), 347
modifying reports
display options, 384
filters options, 385
font and number options, 386
header/footer options, 385
money, transferring between accounts, 280
monthly sales tax reports, 187
monthly statements, creating, 119-120
moving items on lists, 92
Multiple Currencies, 137
adding foreign Chart of Accounts, 140
assigning currency to foreign customers or vendors, 138
Home Currency Adjustment, 148
Realized Gaines and Losses, 147
recording foreign purchase transactions, 144-145
recording foreign sales transactions, 142-143
selecting currencies you will be using, 139
Unrealized Gaines and Losses, 146
updating foreign exchange rates, 141
multiuser offices, setting up QuickBooks in, 6-7
N
naming fixed assets, 346
net worth, calculating, 351
New Employee window, 29
new features, Document Management, 407
non-tax-related transactions, 297
Noninventory Part, 89
O
on-the-fly, adding information, 91
online backup service, 306-307
online banking, 259
activating with your financial institution, 262-264
advantages of, 265
bill payment, canceling payments, 278
deposits, assigning to open customer invoices, 273
making payments, 276-277
messages, sending, 279
preferences, prefilling accounts, 271
QuickBooks Online, 283
reports of online transactions, 281
transactions
adding multiple, 275
assigning to open vendor bills, 272
deleting multiple, 274
retrieving, 266
transferring money between accounts, 280
Online Banking Center. See online banking
online banking download interface, 410
online banking mode, choosing, 260
online messages, sending, 279
online transactions, adding to QuickBooks, 267-269
Open Invoices report, viewing, 131
open purchase orders, 159
opening new company files, 13-19
opening balance equity account, 352-354
zeroing-out, 353
opening balance equity accounts, 351
ordering items on purchase orders, 155
orders, receiving partial orders, 162
Other Charge, 89
out-of-state sales tax, 182
outsourcing payroll, 63
overhead, 207
owner’s withdrawal, distribution accounts, 356
P
paper check processing, 409
par value, 351
partial orders, receiving, 162
password protection, 15
passwords
administrator passwords, 308
for users, 309
Pay Bills filtering, 408
Pay Bills window, 173
paychecks, printing, 43
paying
bills, 164
discounts, 165
credit card accounts, 365-367
employees, 39-40
special payroll preparation, 41-42
estimated taxes, 292
federal unemployment compensation taxes, Form 940, 53-54
sales tax, 188
paying bills online, 276-277
Payment, 89
payment information for new jobs, entering, 209
payment preferences, customer preferences, 104
payment terms, creating, 246
payments
GoPayment mobile payment processing, 409
loans, 372
recording, 373
receiving for invoices, 121
payroll
Assisted Payroll, 27
Basic Payroll, 27
classes, 242
deductions, 37-38
direct deposit, 43-45
employee address information, entering, 30
employee payroll information, setting up, 31
employee personal information, entering, 29
employee preferences, setting up, 28
Enhanced Payroll, 27
federal payroll tax information, setting up, 32
Intuit Online Payroll, 27
outsourcing, 63
preferences, setting up, 26
sick benefits 34
state and local payroll tax information, setting up, 33
summary reports, viewing, 49
tax payments, editing due dates/methods, 46-47
vacation benefits 35-36
payroll liabilities, 63
paying, 48
Payroll Schedule feature, 28
Payroll Setup, 36
payroll tax accruals, recording, 362
payroll taxes, reporting with Form 941, 50-52
Pending Builds report, 332
personal general preferences, 66-67
personal reports, preferences, 381
petty cash, tracking, 342
Physical Inventory Worksheet report, 332
Portable Company File option, 300, 303
practicing sample company files, 12-13
preferences
accounting preferences, 71-72
bills, 152
checking preferences, 170-171
company-wide reports, 382-383
desktop view preferences, 69-70
email preferences, 112
Estimates, 206
Finance Charge, 118
general preferences
company general preferences, 68
personal general preferences, 66-67
graphs, 381-383
inventory, 150
job status, 211
online banking, prefilling accounts, 271
payment preferences, 104
payroll preferences, setting up, 26
personal reports, 381
purchase orders, 150
Reminders, 202
company reminders, 203
Sales & Customers, 105
sales tax, 180
spelling, 236
time tracking, 222
prefilling accounts, setting preferences for online banking, 271
preparing
budget reports, 241
inventory reports, 331-332
W-2 forms, 55-56
previewing invoices, 110
price, adjusting default price of inventory, 335-336
print elements, 251
printing
checks, 174
invoices, 110
batches, 111
lists, 100
paychecks, 43
prior period adjustments, entering, 357
product invoices, 108
professional invoices, 108
progress invoicing, 217
purchase order forms, 149
classes, 244
attaching documents to transactions, 157-158
creating, 154
open purchase orders, 159
ordering items, 155
preferences, 150
vendor bills, entering, 156
purchases, accounting for, 151
purchasing fixed assets, 345
entering in chart of accounts, 345
entering in Fixed Asset Item List, 346
Q
.QBB file type, 303
.QBW, 303
quantities, adjusting inventory, 334
quantity, inventory, 322
QuickBooks, 1
converting from Quicken, 10-11
data, transferring from earlier versions, 8
installing, 2-3
multiuser offices, setting up, 6-7
registering, 5
TurboTax, 297
QuickBooks Billing Rate Level feature, 30
QuickBooks Loan Manager, 370-372
QuickBooks Online, 283
QuickBooks payroll services, 27
QuickBooks Premier Accountant Edition, 255
QuickBooks website, 282
Quicken
converting to QuickBooks, 10-11
transferring data from, 9-11
QuickFill feature, 168
R
Realized Gains and Losses, 147
receiving
advances, retainers, and down payments, 126
credit card payments, 343
goods, 160-161
partial orders, 162
payments for invoices, 121
reconciling
bank accounts, 410
bank statements, 338-339
credit card accounts, 365-367
petty cash, 342
recording
bad debts, 135-136
bank account transfers, 341
cash sales (COD), 124
credit card charges, 364
deposits as assets, 344
foreign purchase transactions, 144-145
foreign sales transactions, 142-143
loan payments, 373
loans, 369
manufacturing inventory, 319
payroll tax accruals without QuickBooks payroll subscriptions, 362
recurring transactions
changing, 200
scheduling, 196-197
refunds, issuing, 122-123
registering QuickBooks, 5
Reminders
company reminders preferences, 203
preferences, 202
replenishing inventory, 330
viewing, 330
Remote Access feature, 256
removing memorized transactions, 201
Renaming Rule, 269
replenishing inventory reminders, 330
Carousel View, 378
Grid View, 380
List View, 379
report groups, 387-388
creating, 387
reporting
income tax, 289
Account Listings, 289
Income Tax Detail, 291
Income Tax Summary, 290
payroll taxes with Form 941, 50-52
reports, 375
budgets, 241
classes, 245
Closing Date Exception, creating, 315
collapsing details, 393
Company Snapshot, 376-377
.csv file format 393
emailing, 392
estimates versus actual, 220
exporting to Excel, 393
headers, hiding, 393
inventory, 331-332
Inventory Stock Status by Item, 332
Inventory Stock Status by Vendor, 332
Inventory Valuation Detail, 332
Inventory Valuation Summary, 332
memorizing, 389
modifying
display options, 384
filters options, 385
font and number options, 386
header/footer options, 385
monthly sales tax reports, 187
of online transactions, 281
Open Invoices, 131
open purchase orders, 159
Pending Builds, 332
Physical Inventory Worksheet, 332
preferences
company-wide reports, 382-383
graphs, 381-383
personal reports, 381
Realized Gains and Losses, 147
Report Center, 378
Carousel View, 378
Grid View, 380
List View, 379
Sales Order Fulfillment, 332
storing, to report groups, 387
templates
exporting, 391
importing, 390
Unpaid Bills, 163
Unrealized Gains and Losses, 146
restarting EasyStep Interview, 23
restoring backed-up information, 304-305
restricting user access to pre-closing date transactions, 314
retained earnings accounts, viewing transactions, 358
retainers, 126
accounting for, 368
retrieving online transactions, 266
reversing journal entries, 254
revising estimates, 215-216
S
sales, accounting for, 108
Sales & Customers, preferences, 105
sales forms, classes, 244
Sales Order Fulfillment, 332
Sales Orders, managing, 328-329
accounting for, 190
charging to customers, 183
groups, creating, 182
items, creating, 181
out-of-state sales tax, 182
paying, 188
preferences, 180
Sales Tax Group, 89
Sales Tax Item, creating, 181
sales tax reports, monthly, 187
sample company files, practicing, 12-13
scheduled transactions, 197
scheduling recurring transactions, 196-197
screen elements, 251
screen resolution, changing, 70
searching for transactions, 101
security
backups. See backups
passwords, administrator passwords, 308
rights, assigning to users, 310-312
selling
fixed assets, 349
invoices, 349
journal entries, 350
tax-exempt items, 185
to customers, 186
sending online messages, 279
Service, 89
service invoices, 108
shortcuts for entering dates, 68
sick benefits, 34
signatures, electronically print check signatures, 408
simple interest, 371
software requirements, 4-5
sorting lists, 76
specific identification method, 325
spellchecking, 236
spelling preferences, 236
start dates
choosing/changing, 19-21
EasyStep Interview process, 18
state payroll tax information, setting up, 33
state tax forms, downloading, 296
stopping EasyStep Interview, 22
storing reports to report groups, 387
subcontracted labor, 207
subitems, creating, 93
Subtotal, 89
system requirements for QuickBooks, 4-5
T
tax lines, assigning to accounts, 288
tax payments, editing due date/methods, 46-47
tax returns 294
downloading federal tax forms, 294-295
downloading state tax forms, 296
tax status of inventory items, entering, 184
tax-exempt items, selling, 185-186
taxes
consequences of selling business assets, 340
federal payroll tax information, setting up, 32
federal unemployment compensation taxes with Form 940, 53-54
income taxes. See income taxes
payroll tax accruals, recording, 362
sales tax. See sales tax
state and local payroll tax information, setting up, 33
tax status of inventory items, 184
year-to-date payroll taxes, 35
telephone registration, 5
templates, reports
exporting, 391
importing, 390
time, tracking, 224
time and materials billing, 116
Time Tracker program, 221
time tracking, preferences, 222
timer activities
creating, 228
invoicing for, 234
creating new timer files, 226-227
explaining to employees, 224
exporting data to QuickBooks, 230
exporting information to, 225
importing data into QuickBooks, 231
installing, 223
transactions
editing, 233
viewing, 232
To Do Notes, 403-405
Tools, 207
tracking
accounts receivable, 130
jobs, dates and descriptions, 213
petty cash, 342
time, 224
transactions
adding to groups, 194
attaching documents to, 157-158
memorized transactions, 195
adding to Icon Bar, 198
changing, 199
removing, 201
memorizing, 192
groups, 193
non-tax-related, 297
online banking
adding multiple, 275
assigning to open vendor bills, 272
deleting multiple, 274
reports of transactions, 281
online transactions
adding to QuickBooks, 267-269
retrieving, 266
recurring transactions, changing, 200
scheduled, 197
scheduling recurring, 196-197
searching for, 101
timers
editing, 233
viewing, 232
viewing in retrained earnings accounts, 358
transferring data
from earlier QuickBooks versions, 7-8
from Quicken, 9-11
transferring money between accounts, online banking, 280
TurboTax, QuickBooks and, 297
types of items, 89
U
Unpaid Bills report, 163
Unrealized Gains and Losses, 146
Update Company File for New Version dialog, 9
updating
data from older versions of QuickBooks, 8-9
foreign exchange rates, 141
job status, 211
users
adding, 309
assigning all rights, 310
assigning selected rights, 311-312
editing, 309
passwords, 309
restricting access to pre-closing date transactions, 314
V
vacation benefits, 35-36
valuing inventory, 325
vendor bills
assigning transactions to, 272
entering on purchase orders, 156
Vendor Center, 153
vendors, 83
additional information, entering, 85
addresses, entering, 83-84
viewing
aging and unpaid bills, 163
Open Invoices report, 131
payroll summary reports, 49
reminders, 330
timer transactions, 232
transactions in retained earnings accounts, 358
year-to-date payroll liabilities, 49
voiding checks, 175
in the current year, 175-176
in the previous year, 177
W-X
W-2 forms, preparing, 55-56
W-3 forms, issuing, 57-58
W-4 forms, 32-33
websites, QuickBooks, 282
writing checks, 172-173
Y
year-end, closing financial records, 313
restricting user access to pre-closing date transactions, 314
setting closing date, 313
year-end closing entries, 358
year-to-date payroll amounts, 36
year-to-date payroll liabilities, viewing, 49
year-to-date payroll taxes, 35
Z
zero-balance items, 219
zeroing-out, opening balance equity accounts, 353