Click the QuarkXPress application icon on the Dock . If you haven’t yet placed the application icon there, drag the application file icon from the QuarkXPress folder to the Dock.
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Open the QuarkXPress folder in the Finder, then double-click the QuarkXPress application icon.
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Double-click any existing QuarkXPress file icon in the Finder (the program will launch automatically).
If you switch to another application—whether intentionally or not—and want to return to QuarkXPress, click any QuarkXPress project window or click the application icon in the Dock.
In Windows 2000 or Windows XP, click the Start button on the Taskbar, choose All Programs, choose QuarkXPress, then click QuarkXPress 7.0 .
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In Windows Explorer, double-click a QuarkXPress file icon. The application will launch and that file will be maximized onscreen .
Once QuarkXPress is running, you can choose it (or any other open application) from the Taskbar at the bottom of the screen .
When you save a file in QuarkXPress 7, the entity that is saved, and that is identified by an icon on the Desktop, is called a project. Each project, in turn, holds one or more layouts. Layouts hold the “actual” pages and page elements, such as text, lines, tables, and pictures. Each layout has its own Layout Properties settings, which include the page width, height, margin guides, column guides, and layout type (print or Web).
Physically, what you’ll see onscreen is a project window and, inside the window, the currently displayed layout. To switch between multiple layouts in a project, click one of the layout tabs at the bottom of the project window .
When a new project is created, it automatically contains a default layout. You can create additional layouts either by choosing Layout > New or by choosing Layout > Duplicate (more about this later). When you duplicate a layout, its style sheets, colors, master pages, and layout properties also appear in the duplicate. Each project can hold many layouts (limited only by your computer’s RAM), and each layout can contain up to 2,000 pages. You can also delete any layout from a project; a minimum of one layout must remain.
Not only can print and Web layouts be contained within the same project, you can even switch the layout type for any existing layout from print to Web, or vice versa, using Layout > Layout Properties. Each layout type has its own features. In Chapter 20, we’ll show you how to synchronize content across multiple layouts.
New in version 7 is the ability to create a project containing only a single layout (see page 34). This feature allows you to simplify your workflow while you pretend that you’re working in QuarkXPress 5!
To make it easier to remember which features apply to whole projects and which features apply just to individual layouts, we’ve created the handy chart below. Refer to it as often as you need to until you get your bearings.
If you undo a project-level command, such as a change to an H&J, the undo will affect the whole project. If you undo a layout-specific command, such as a text edit, the undo will affect only that layout.
Every new project automatically contains one layout. The parameters for that layout are specified in the New Project dialog box.
Change any of the following settings (press Tab to move from one field to the next):
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Check Single Layout Mode to create a project that initially contains one, and only one, layout.
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Enter numbers in the Width and Height fields to create a custom-size layout. You can enter values in any measurement unit used in QuarkXPress (see page 29).
The last settings used in the New Project dialog box will reappear the next time it’s opened.
If Single Layout Mode is checked, the Layout Name field disappears from the New Project dialog box. Otherwise, the dialog box is the same as for projects with multiple layouts.
If your file has never been saved, ever, these are the instructions for you. To resave an already saved file, see page 38.
In Mac OS X: Navigate to the desired folder or drive, making sure that location appears on the pop-up menu at the top of the dialog box .
Optional: To create a new folder for the file in the location you’ve chosen, click New Folder, enter a name, then click Create.
In Windows: Use the Up One Level button and the Folder List arrow to navigate to the desired location. Make sure the drive or folder into which you have chosen to save the file appears in the Save in field . Optional: To create a new folder for the file in the location you’ve chosen, click the Create New Folder button, and type a name for the new folder; double-click the new folder to open it.
Save frequently! We save almost every time we complete a major change—it’s like an automatic reflex. Note: In addition to manual saving, you may also want to use the Auto Save feature (see the sidebar).
Choose File > Save (Cmd-S/Ctrl-S) or Control-click/Right-click a blank area in any layout and choose Save. The Save command will be dimmed if no modifications were made to the file since it was last saved.
The Save As command creates a copy of a whole project under a different name. Now that you can create multiple variations of a layout within the same project, we use Save As less. Occasionally, if we have a corrupted file (e.g., it won’t let us save), we’ll try the Save As command on it—sometimes that does the trick.
If you don’t change the file name in the Save As dialog box, a warning prompt will appear when you click Save. Click Replace to save over the original file, or click Cancel.
A template is a version of a project that you use as a boilerplate from which to spawn new versions. It can contain master pages, style sheets, custom colors, H&J settings, etc.—any items or layout specifications.
To create a normal project using the template, open the template file, choose File > Save (the Save As dialog box will open), enter a name for the non-template version, then click Save.
To edit the template itself, open it, edit it, choose File > Save, reenter the template’s exact same name, choose its current location, click Save, then click Replace/Yes when the prompt appears.
The Revert to Saved command, which restores the last-saved version of a file, isn’t going to be of much help unless you invoke the Save command frequently as you work. We save our files constantly, especially before performing any undoable maneuvers, like rearranging pages.
Choose Revert to Saved with Option/Alt held down to revert the file to its last Auto-Saved version (see page 365).
Every new project automatically contains a default layout. You can add more layouts to any project, limited only by the amount of RAM installed in your system. To do this, you can add an empty layout using the New Layout dialog box; or duplicate an existing layout, complete with all its contents (follow the instructions on the next page); or append a layout from another project.
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Control-click/Right-click a layout tab and choose New.
The New Layout dialog box opens . (It looks just like the New Project dialog box.)
Even if you created your project in single layout mode, you can still use this technique to add layouts to it.
Click a layout tab at the bottom of the project window . Print layout tabs have a icon; Web layout tabs have a icon. The name of the currently displayed layout appears next to the project name in the title bar at the top of the project window.
Each project must contain a minimum of one layout; a project can’t be layout-free.
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Control-click/Right-click a layout tab and choose Delete.
If you duplicate a layout, all the master pages and layout pages, style sheets, colors, and other layout elements from the original layout will also show up in the duplicate—the whole kit and caboodle.
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Control-click/Right-click a layout tab and choose Duplicate.
Any shared content in the original layout will be synchronized in the duplicate layout (see Chapter 20).
To change the layout properties (layout name, page dimensions, margin guides, column guides, layout type, etc.) of an existing layout, see page 34.
You can export one or more layouts into a new project. In QuarkXPress 7, this is the only way to downsave a project to version 6.
The Export Layouts as Project dialog box opens .
Use the Layout Properties dialog box, which is (almost) identical to the New Project and New Layout dialog boxes, to change the parameters of your layout at any time.
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Control-click/Right-click a layout tab and choose Layout Properties.
Change the Layout Name.
Choose Layout Type: Print or Web.
Note: If you change the Layout Type, items that are found only in the current type (such as form controls in a Web layout or tabs, kerning, tracking, or H&Js in a print layout) may be altered.
Choose a preset Page Size.
Change the Width and/or Height values.
Click the unselected page Orientation icon/button.
To convert a single-sided layout to a facing-pages layout, check Facing Pages (to learn more about facing pages, see page 247). Converting a facing-pages layout into a single-sided layout is more complicated, because it involves deleting master pages, which we cover in Chapter 14.
Any text box that fits exactly within the margin guides (such as the automatic text box) will resize automatically to fit within the new margins.
In Windows: Choose All QuarkXPress Files from the Files of Type menu.
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Double-click a file name.
The number of QuarkXPress projects that can be open at a time is limited only by available memory.
Note: Be sure to read “Things that may happen when a file is opened,” starting on the following page.
Choose from a list of recently opened files on the File > Open submenu or at the bottom of the Open menu. The location of the list and the number of files listed will depend on the current File List Location setting in File List preferences (see page 367).
In Mac OS X: Double-click a QuarkXPress file icon or drag a QuarkXPress file icon over the application icon on the Dock.
In Windows Explorer: Double-click a QuarkXPress file icon or drag a QuarkXPress file over the program shortcut on the Desktop.
If QuarkXPress hasn’t yet been launched, it will launch now.
Kerning and tracking table settings and hyphenation exceptions are stored in individual projects and in the QuarkXPress folder in a file called XPress Preferences. If, upon opening a file, the project settings don’t match the XPress Preferences settings, a prompt will appear . Click Use XPress Preferences (or press Cmd-./Alt-U) to apply the preferences currently resident on that machine to all the layouts in the project (the text may reflow!), or click Keep Project Settings (Return/Enter) to preserve all the current preferences for each layout in the project.
If you open a file that uses fonts that aren’t installed or aren’t currently available in your system (perhaps the font is temporarily deactivated), a prompt will appear:
This is a giant leap ahead, but we’ll be brief. “Profiles” is short for Quark Color Management System profiles, which the program uses to achieve color matching among various devices. If a profile that’s been assigned to your file is missing when you try to open it (or print it), the missing profiles prompt will appear . You can either click Continue to open the file without replacing the missing profile (the simplest solution for now) or click List Profiles to proceed ahead to the Missing Profiles dialog box (, next page). Profiles are assigned to input and output devices as well as to individual pictures.
If your file contains pictures that were moved or renamed since it was last opened and Auto Picture Import: Verify is chosen in QuarkXPress (Edit, in Windows) > Preferences > Print Layout or Web Layout > General, yet another alert dialog box will open . Click Yes to proceed, and then to update the picture/file link(s), choose Utilities > Usage, click Pictures in the list on the left, double-click the name of a missing picture , locate and click the picture file name in the Find dialog box, then click Open (or click OK). Repeat for any other missing pictures. Click Done when you’re done. See pages 183–184.
If a prompt appears indicating that an XTension is missing, the project contains a picture in a file format for which an import XTension filter is needed (see below).
Note: If additional missing (not modified) pictures are located in the same folder as the first missing picture, you’ll get a prompt indicating that you can update them all at once.
In addition to the prompts that may appear when a file is opened, the XTensions Manager may open when the application is launched. To use the XTensions Manager, see page 377.
To specify whether the XTensions Manager should open automatically when the application is launched, go to QuarkXPress (Edit, in Windows) > Preferences > Application > XTensions Manager. Click Show XTensions Manager at Startup: Always to have the XTensions Manager appear with every launch; or click When: “XTension” folder changes to have the Manager open only if an XTension was added to or removed from the XTension folder; or click When: Error loading XTension occurs to have it open only if an error occurs when XTensions are loaded.
Mac OS X: Click the red close button in the upper-left corner of the project window .
Windows: If the project isn’t maximized, click the project close button in the upper-right corner of the project window . If the project is maximized, click the project close button directly below the application close button .
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Choose File > Close (Cmd-W/Ctrl-F4).
If you try to close a file that has never been saved, a prompt will appear. You can cancel the close operation (click Cancel), discard the file altogether (click No), or save the file before it’s closed (click Yes) .
Mac OS X: Option-click the red close button in the upper-left corner of the project window or press Cmd-Option-W.
Windows: Choose Window > Close All.
In Mac OS X: Choose QuarkXPress > Quit QuarkXPress (Cmd-Q).
In Windows: Choose File > Exit (Ctrl-Q).
When you try to quit/exit the application, a prompt will appear for each open file that has unsaved changes. You can cancel the quit/exit operation (click Cancel), close the file without saving the changes (click No), or save the changes before the file is closed (click Yes).
Using the Append dialog box, you can append one or more style sheets, colors, H&Js, lists, and dashes & stripes from one project or library to another project. But wait! There’s more: in QuarkXPress 7, you can also append entire layouts.
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Click Append in the Style Sheets, Colors, H&Js, Lists, or Dashes & Stripes dialog box. (The other options are related to web layouts, which are not covered in this book.)
A file navigation dialog box opens.
The Append dialog box opens.
Only specifications that were saved with the file that you’re appending from will show up on the list.
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To append multiple components, click the first component in a series of consecutively listed components, then Shift-click the last in the series. Or Cmd-click/Ctrl-click to select/deselect individual components.
Note: To have the same response be applied automatically to any remaining conflicts, check Repeat For All Conflicts before clicking Rename, Auto-Rename, Use New, or Use Existing.
To keep the existing component, append the new component, and rename an individual component yourself, click Rename , type a new name, then click OK.
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To have an asterisk be inserted automatically next to the name of any appending component that has a match in the open, destination project, click Auto-Rename.
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To replace the existing item with the appending component, click Use New .
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To cancel the append of that item, click Use Existing .
To append all the components listed, instead of selecting them, click Include All. Click Remove All to delete the whole list from the Including/Include column.
If a style sheet that you’re appending has the same keyboard equivalent as a style sheet in the project that you’re appending to, the style sheet will append but not its keyboard equivalent.