On the Start menu, click All Programs, click Microsoft Office, and then click Microsoft Word 2010.

The Word program window opens in Print Layout view, displaying a blank document. On the ribbon, the Home tab is active. Buttons related to working with document content are organized on this tab in five groups: Clipboard, Font, Paragraph, Styles, and Editing.

Point to each button on the Home tab.

Word displays information about the button in a ScreenTip.

The ScreenTip for the Format Painter button displays the button’s name, its keyboard shortcut, and its function.

Click the Insert tab, and then explore its buttons.

Buttons related to all the items you can insert into a document are organized on this tab in seven groups: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols.

The Insert tab of the ribbon.

Click the Page Layout tab, and then explore its buttons.

Buttons related to the appearance of your document are organized on this tab in five groups: Themes, Page Setup, Page Background, Paragraph, and Arrange.

The Page Layout tab of the ribbon.

In the Page Setup group, display the ScreenTip for the Margins button.

The ScreenTip tells you how you can adjust the margins of the document.

In the lower-right corner of the Page Setup group, click the Page Setup dialog box launcher.

The Page Setup dialog box opens.

In this dialog box, you can specify several page layout options in one location.

Across the top of this dialog box are three tabs: Margins, Paper, and Layout. Clicking a tab displays a page of related options.

Click Cancel to close the dialog box.

In the Themes group, click the Themes button.

A gallery of the available themes appears.

The theme controls the color scheme, fonts, and special effects applied to the text of a document.

Press the Esc key to close the gallery without making a selection.

In the Page Background group, click the Page Color button, and when a color palette appears, point to each box in the top row under Theme Colors.

The blank document page shows a live preview of what it will look like if you click the color you are pointing to. You can see the effect of the selection without actually applying it.

Press Esc to close the palette without making a selection.

Click the References tab, and then explore its buttons.

Buttons related to items you can add to documents are organized on this tab in six groups: Table Of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table Of Authorities. You will usually add these items to longer documents, such as reports.

The References tab of the ribbon.

Click the Mailings tab, and then explore its buttons.

Buttons related to creating mass mailings are organized on this tab in five groups: Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish.

The Mailings tab of the ribbon.

Click the Review tab, and then explore its buttons.

Buttons related to proofreading documents, working in other languages, adding comments, tracking and resolving document changes, and protecting documents are organized on this tab in seven groups: Proofing, Language, Comments, Tracking, Changes, Compare, and Protect.

The Review tab of the ribbon.

Click the View tab, and then explore its buttons.

Buttons related to changing the view and other aspects of the display are organized on this tab in five groups: Document Views, Show, Zoom, Window, and Macros.

The View tab of the ribbon.

On the ribbon, click the File tab, which is color-coded to match the color assigned by Microsoft to the Word program.

The Backstage view of Word 2010 is displayed. Commands related to managing documents (rather than document content) are available in this view.

If the Info page is not already displayed in the Backstage view, click Info in the left pane.

On the Info page of the Backstage view, the middle pane provides commands for controlling who can work on the document, removing properties (associated information), and accessing versions of the document automatically saved by Word. The right pane displays the associated properties, as well as dates of modification, creation, and printing, and who created and edited the document.

The Info page of the Backstage view provides commands for changing the information attached to a document.

In the left pane, click Recent.

The Recent page displays the names of the documents you recently worked on. By default a maximum of 20 names is displayed. You can change this number on the Advanced page of the Word Options dialog box.

In the left pane, click New.

The New page displays all the templates on which you can base a new document.

In the left pane, click Print.

The Print page gathers together all print-related commands and provides a pane for previewing the current document as it will appear when printed.

In the left pane, click Save & Send.

The Save & Send page displays all the commands related to making the current document available to other people.

In the left pane, click Help.

The Help page displays all the ways you can get help and support for Word.

The right pane of the Help page displays your Office edition, its version number, and your product ID, which you will need if you contact Microsoft Product Support.

On the Help page, under Tools for Working With Office, click Options.

The Word Options dialog box opens. In this dialog box are program settings that control the way the program looks and behaves.

You can also display this dialog box by clicking Options in the left pane of the Backstage view.

At the bottom of the Word Options dialog box, click Cancel.

You return to the current document with the Home tab active on the ribbon.

On the ribbon, click the File tab. Then in the left pane of the Backstage view, click New.

On the New page, double-click Blank document.

Word creates a blank document temporarily called Document2 and displays it in its own program window in Print Layout view. Document1 is still open, but its window is hidden by the Document2 window.

With the cursor at the beginning of the new document, type Parks Appreciation Day, and then press the Enter key.

The text appears in the new document.

Type Help beautify our city by participating in the annual cleanup of Log Park, Swamp Creek Park, and Linkwood Park. This is a lot of fun! Volunteers receive a free T-shirt and barbeque lunch. Bring your own gardening tools and gloves. (Include the period.)

Notice that you did not need to press Enter when the cursor reached the right margin because the text wrapped to the next line.

You press Enter at the end of each paragraph; the Word Wrap feature takes care of wrapping each line.

Press Enter, and then type The Service Committee is coordinating groups to participate in this event. If you are interested in spending time outdoors with your family and friends while improving the quality of our parks, contact Paul Shen at [email protected].

On the Quick Access Toolbar, click the Save button.

The Save As dialog box opens, displaying the contents of the Documents library. In the File Name box, Word suggests the first words of the document as a possible name.

Using standard Windows techniques, navigate to the location where you have stored the practice files for this book. Then double-click your Chapter01 practice file folder.

On the dialog box’s toolbar, click the New folder button, type My New Documents as the name of the new folder, and press Enter. Then double-click the My New Documents folder.

In the File name box, click anywhere in Parks Appreciation Day to select it, and then replace this name by typing My Announcement.

Click Save.

The Save As dialog box closes, Word saves the My Announcement document in the My New Documents folder, and the name of the document, My Announcement, appears on the program window’s title bar.

Display the Backstage view, and then click Save As.

The Save As dialog box opens.

The dialog box displays the contents of the My New Documents folder, because that is the last folder you worked with.

In the Address bar of the Save As dialog box, to the left of My New Documents, click Chapter01.

The dialog box now displays the contents of the Chapter01 folder, which is the folder that contains the My New Documents folder.

Click Save.

Word saves the My Announcement document in the Chapter01 folder. You now have two versions of the document saved with the same name but in different folders.

Clean Up

At the right end of the title bar, click the Close button (the X) to close the My Announcement document, leaving Document1 open for the next topic.

With Document1 open, display the Backstage view, and then click Open.

The Open dialog box opens, showing the contents of the folder you used for your last open or save action.

If your Chapter01 practice file folder is not displayed, navigate to that folder.

Click the Rules_start document, and then click Open.

The Rules_start document opens in the Word program window.

An existing document displayed in Print Layout view.

Display the Backstage view, and in the left pane, click Save As.

In the Save As dialog box, change the file name to Rules, and then click Save.

Now you can experiment with the document without fear of overwriting the original.

In the second line of the document title, click at the right end of the paragraph to position the cursor.

Press the Home key to move the cursor to the beginning of the line.

Press the Right Arrow key six times to move the cursor to the beginning of the word and in the heading.

Press the End key to move the cursor to the end of the line.

Press Ctrl+End to move the cursor to the end of the document.

Press Ctrl+Home to move the cursor to the beginning of the document.

At the bottom of the vertical scroll bar, click the Next Page button.

Click above the scroll box on the scroll bar to change the view of the document by one windowful.

Drag the scroll box to the top of the scroll bar.

The beginning of the document comes into view. Note that the location of the cursor has not changed—just the view of the document.

Click to the left of the first line of the title to place the cursor at the top of the document, and then near the bottom of the vertical scroll bar, click the Select Browse Object button.

A gallery of browsing choices appears.

The Select Browse Object gallery.

Move the pointer over the buttons representing the objects you can browse among.

As you point to each button, the name of the browsing option appears at the top of the gallery.

Click the Browse by Page button.

The cursor moves from the beginning of page 1 to the beginning of page 2.

Click the View tab, and then in the Show group, select the Navigation Pane check box.

The Navigation task pane opens on the left side of the screen, displaying an outline of the headings in the document. The heading of the section containing the cursor is highlighted.

Using the Navigation task pane, you can move from heading to heading or from page to page.

In the Navigation task pane, click the Landscaping heading.

Word scrolls the document and moves the cursor to the selected heading.

In the Navigation task pane, click the Browse the pages in your document tab (the one with the icon of four small pages). Then scroll the thumbnails in the task pane, and click page 5.

At the right end of the Navigation task pane title bar, click the Close button.

At the right end of the program window title bar, click the Close button.

The Rules document closes, and Document1 becomes the active document.

Display the Backstage view, and then click Close. If Word asks whether you want to save changes to this document, click Don’t Save.

Document1 closes, leaving Word running.

With the document displayed in Print Layout view (the default), scroll through the document.

As you can see, on all pages but the first, the printed document will have the title in the header at the top of the page, the page number in the right margin, and the date in the footer at the bottom of each page.

Point to the gap between any two pages, and when the pointer changes to two opposing arrows, double-click the mouse button. Then scroll through the document again.

The white space at the top and bottom of each page and the gray space between pages is now hidden.

Hiding white space makes it quicker to scroll through a long document and easier to compare the content on two pages.

Restore the white space by pointing to the line that separates one page from the next and double-clicking the mouse button.

Press Ctrl+Home to move to the top of the document, and then on the View Shortcuts toolbar near the right end of the status bar, click the Zoom Level button, which currently indicates that the document is displayed at 100%.

The Zoom dialog box opens.

You can click a built-in zoom percentage or specify your own.

Click Many pages. Then click the monitor button, click the second page thumbnail in the top row, and click OK.

The magnification changes so that you can see two pages side by side.

You can now scroll through the document two pages at a time.

At the bottom of the vertical scroll bar, click the Next Page button to display the third and fourth pages of the document.

On the View tab, click the Zoom button. Then in the Zoom dialog box, click 75%, and click OK.

Notice that the Zoom Level percentage and slider position are adjusted to reflect the new setting.

At the left end of the Zoom Slider, click the Zoom Out button two times.

As you click the button, the Zoom Level percentage decreases and the slider moves to the left.

At the right end of the Zoom Slider, click the Zoom In button until the Zoom Level percentage is 100 percent.

On the View tab, in the Show group, select the Ruler check box.

Horizontal and vertical rulers appear above and to the left of the page. On the rulers, the content area of the page is white and the margins are gray.

On the Home tab, in the Paragraph group, click the Show/Hide ¶ button.

Formatting marks such as spaces, tabs, and paragraph marks are now visible.

You can display the formatting marks that control the layout of the content.

On the View Shortcuts toolbar, click the Full Screen Reading button.

Word displays the document in a format that is easy to read.

You cannot edit content in Full Screen Reading view unless you select Allow Typing on the View Options menu.

In the lower-right corner of the window, click the Forward button.

You can now read the next two screens of information.

To the right of the screen indicator at the top of the window, click the Previous Screen button.

Point to each button on the toolbar at the top of the window to display its ScreenTip. Then in the upper-right corner, click the Close button to return to Print Layout view.

Press Ctrl+Home. Then on the View Shortcuts toolbar, click the Web Layout button, and scroll through the document.

In a Web browser, the text column will fill the window, and there will be no page breaks.

Press Ctrl+Home, and then on the View Shortcuts toolbar, click the Outline button.

Word displays the document’s hierarchical structure, and the Outlining tab appears on the ribbon.

On the Outlining tab, in the Outline Tools group, click the Show Level arrow, and in the list, click Level 2.

The document collapses to display only the Level 1 and Level 2 headings.

You can control the level of detail shown in the document’s outline.

On the View Shortcuts toolbar, click the Draft button, and then scroll through the document.

You can see the basic content of the document without any extraneous elements, such as margins and headers and footers. The active area on the ruler indicates the width of the text column, dotted lines indicate page breaks, and scrolling is quick and easy.

Display the Backstage view, click Open, and then in the Open dialog box, double-click Prices_start.

The Prices_start document opens in Print Layout view in its own window. Notice that the telephone number in the body of the memo has a dotted underline, which indicates that it is formatted as hidden.

Save the Prices_start document as Prices so that you can work with it without overwriting the original.

On the Home tab, in the Paragraph group, click the Show/Hide ¶ button to turn it off.

The telephone number is no longer visible.

On the View tab, in the Window group, click the Switch Windows button, and then in the list of open documents, click Procedures.

The Procedures document is displayed in Draft view with formatting marks and hidden text turned on. You can control the view and formatting marks for each window.

On the View tab, in the Window group, click the Arrange All button.

The open windows are sized and stacked one above the other. Each window has a ribbon, so you can work with each document independently.

You can display more than one window at the same time.

At the right end of the Procedures title bar, click the Close button.

At the right end of the Prices title bar, click the Maximize button.

The window expands to fill the screen.

On the View tab, in the Show group, clear the Ruler check box to turn off the rulers.

Clean Up

Close the Prices document.