Chapter 46
Stages and Sequence
Abstract
Diagrammatic formats of project stages and sequences.
Keywords
Close-out; Control technique; Project sequence; Project stage
Summary of Project Stages and Sequence
The following are the stages and sequences in diagrammatic and tabular format:
1. Fig. 46.1 shows the normal sequence of controls of a project from business case to close-out.
2. Fig. 46.2 provides a diagrammatic version of the control techniques for the different project stages.
3. Fig. 46.3 is a hierarchical version of the project sequence, which also shows the chapter numbers in the book where the relevant stage or technique is discussed.
4. Table 46.1 is a detailed tabular breakdown of the sequence for a project control system, again from business case to project close-out.
While the diagrams cover most types of projects, it must be understood that projects vary enormously in scope, size and complexity. The sequences and techniques given may therefore have to be changed to suit any particular project. Indeed certain techniques may not be applicable in their entirety or may have to be modified to suit different requirements. The principles are, however, fundamentally the same.
Table 46.1
Sequence for project control system.
| Business case |
| Cost/benefit analysis |
| Set objectives |
| DCF calculations |
| Establish project life cycle |
| Establish project phases |
| Produce project management plan |
| Produce budget (labour, plant, materials, overheads, etc.) |
| Draw work breakdown structure |
| Draw product breakdown structure |
| Draw organization breakdown structure |
| Draw responsibility matrix |
| List all possible risks |
| Carry out risk analysis |
| Draw up risk management plan |
| Produce risk register |
| Table Continued |
| Draw up activity list |
| Draw network logic (freehand) |
| Add activity durations |
| Calculate forward pass |
| Revise logic (maximize parallel activities) |
| Calculate second forward pass |
| Revise activity durations |
| Calculate third forward pass |
| Calculate backward pass |
| Mark critical path (zero float) |
| Draw final network on grid system |
| Add activity numbers |
| Draw bar chart (Gantt chart) |
| Draw milestone slip chart |
| Produce resource table |
| Add resources to bar chart |
| Aggregate resources |
| Draw histogram |
| Smooth resources (utilize float) |
| Draw cumulative ‘S’ curve (to be used for EVA) |
| List activities in numerical order |
| Add budget values (person hours) |
| Record weekly actual hours (direct and indirect) |
| Record weekly % complete (in 5% steps) |
| Calculate value hours weekly |
| Calculate overall % complete weekly |
| Calculate overall efficiency weekly |
| Calculate anticipated final hours weekly |
| Draw time/person hour curves (budget, planned, actual, value, anticipated final) |
| Draw time/% curves (% planned, % complete, % efficiency) |
| Analyse curves |
| Take appropriate management action |
| Calculate cost per activity (labour, plant, materials) |
| Add costs to bar chart activities |
| Aggregate costs |
| Draw curve for plant and material costs (outflow) |
| Draw curve for total cash OUT (this includes labour costs) |
| Draw curve for total cash IN |
| Analyse curves |
| Calculate overdraft requirements |
| Set up information distribution system |
| Set up weekly monitoring and recording system |
| Set up system for recording and assessing changes and extra work |
| Set up reporting system |
| Manage risks |
| Set up regular progress meetings |
| Write close-out report |
| Close-out review |
..................Content has been hidden....................
You can't read the all page of ebook, please click here login for view all page.