ACCEPTANCE LETTER

An acceptance letter is often written to formally acknowledge an employment offer, the receipt of a gift, or the appointment to a public office. An acceptance letter can also be written to formally accept someone else’s resignation.

Consider these tips when writing an acceptance letter (Figure 3):

Begin the letter by thanking the person, business, or organization.

Identify what you are accepting and explain what it means to you.

Thank anyone who assisted you.

State the terms as you understand them.

If accepting an employment offer, summarize the start date, job title and description, compensation, benefits, and vacation days offered.

Use a positive tone.

Be gracious by showing your courtesy, tact, and charm in your writing style.

Restate your thanks and appreciation in the closing of the letter.

Use the spelling checker in your word processor to check for spelling errors.

Read the letter for clarity and to check for grammatical mistakes.

Acceptance letters are typically written to accept:

An invitation to a social event

A job offer

A request to serve in an honorary position

A resignation

An honor

An invitation to a business appointment

An invitation to speak

A gift

A proposal

Figure 3 Acceptance Letter