TERMINATION OF EMPLOYMENT LETTER
A termination of employment letter is an official announcement regarding a layoff or firing. A termination letter should come at the end of a termination process that involves personnel meetings.
Termination letters are usually written because of redundancy in positions, misconduct by an employee, or poor performance.
A termination of employment letter should (Figure 80):
Be courteous and professional.
Start by announcing the termination and the effective date.
State the reasons for the termination.
Clearly state any individual requirements, such as the return of a company car, credit card, computer, or cell phone.
Clearly state any details regarding pay, holiday pay, benefits, pension, and other financial settlement.
Describe the appeals process and schedule if an appeals process is required due to state law or union contract.
Include a place for the employee to sign to confirm receipt of the letter.
Credit Corp America
4300 Interstate Parkway
Dallas, TX 75301
September 6, 2012
Mary Sullivan
6426 Lakewood Blvd
Dallas, TX 75214
Dear Mrs. Sullivan:
As we discussed in our meeting on September 5, 2012, I regretfully must inform you that your employment with Credit Corp America will be terminated today, September 6, 2012.
As described in our meeting, the reason for termination of your employment is your failure to meet your sales quotas. You failed to meet your monthly quota three months ago and were given a warning at that time. You have continued to miss your quota for each of the past three months.
As part of the termination process, you must return your sales literature, customer lists, and company laptop.
You will receive two weeks’ pay, which will be sent to your home within the next five days. You will also retain your 401(k) account. Your health insurance benefits will continue through the end of September. At that time, you have the option of continuing your coverage by purchasing it through the COBRA program.
To acknowledge your receipt of this letter, please sign and date below and return it to me.
We are sorry to see you leave and wish you the best for the future.
Yours,
Mary Ann Lemer
Vice President of Sales
I acknowledge receipt of this letter.
