Contents
Chapter 1: Taking Your First Steps with Word
Creating a desktop shortcut and shortcut key
Starting Word from File Explorer
Launching Word and a document via the Web
Using the Windows 7 Start menu Search box
Your Interface to Faster Document Creation and Design
Command keyboard shortcuts or KeyTips
Shortcut menus and contextual command buttons
Displaying and closing the tab
Finding recent documents and pinning
Chapter 2: Diving Into Document Creation
Creating and saving a new letter and envelope
Formatting, saving, and printing the letter
Creating a File from a Template
Reviewing available document templates
Blank document and pinned templates
Creating the file from the template
Converting a file from an earlier Word version
Compatibility with Previous Versions of Word
Using the Compatibility Checker
Choosing between .doc and .docx
Microsoft Office Compatibility Pack
Converting a .docx file into a .docm file
Further exploring the .docx structure
Navigation and Selection Tips and Tricks
Creating a list of built-in keyboard shortcuts
Choosing the Right Word View for the Task at Hand
Outline (Master Document tools)
Controlling the Ribbon display
Chapter 3: Working Smarter, Not Harder, in Word
Achieving Attractive Documents with Styles
Styles versus direct formatting
Constructing Documents Faster with Outlining
Organizing content via outlining
Creating custom levels for non-heading styles
Outlining versus browsing headings in the Navigation pane
Cleaning Up Content with AutoCorrect
Removing built-in AutoCorrect entries
Adding and Reviewing Properties
Viewing properties on the Info screen
Applying styles (Ctrl+Shift+S)
Enabling AutoRecover and backup saving
Don't save only to removable media
Sorting paragraphs that aren't in a table
Chapter 4: Zapping Word's Top Annoyances
Dealing with Graphics Annoyances
Formatting control covers up Live Preview
Cut and paste sentence and word behavior
Nonprinting indicators/formatting marks
Dealing with Online versus Local Help Content
Bullets, numbers, boxes, and borders
Part II: Working with Document Style and Content
Chapter 5: Font/Character Formatting
Reviewing the Ways You Can Format Text in Word
Formatting Characters Directly or with Styles
Using the Font group on the Home tab
Formatting via the Font dialog box
Understanding OpenType features
Character formatting keyboard shortcuts
Chapter 6: Paragraph Formatting
Choosing Between Styles and Paragraph Formatting
Finding Paragraph Formatting Tools
Paragraph formatting attributes
Paragraph formatting techniques
Structuring Text with Paragraph Formatting
Setting Off Text with Paragraph Decoration
Numbering or bulleting lists of text
Caveats for printing and viewing
Chapter 7: Using Styles to Create a Great Looking Document
Using the Styles Group to Apply Styles
Applying styles from the Style gallery
Applying styles using the Styles pane
Reapplying or resetting a style
Clearing all styles from selected text
Changing the Whole Document via Style Sets
Creating and deleting Style Sets
Choosing which styles to display in the Styles pane
Removing a style from the gallery
Chapter 8: Cutting, Copying, and Pasting Using the Clipboard
Understanding the Office Clipboard
Adding and Moving Document Content with Cut, Copy, and Paste
Working with heading styles and document organization
Setting the default paste method
Copying and pasting a picture of text
Pasting from the Clipboard pane
Removing items from the Clipboard pane
System tray icon and notification
Chapter 9: Find, Replace, and Go To
Searching with the Navigation Pane
Navigating Find results in the pane
Finding something other than text
Navigation pane search options
Starting an Advanced Find from the Ribbon
Find what and Replace with codes (Use wildcards on or off)
Find what and Replace with (Use wildcards off): paragraph mark
Find what field only (Use wildcards off)
Codes that work only in the Replace with box (Use wildcards on or off)
Options for Special Find and Replace Actions
Search within selected text (Find in)
Finding and Replacing Formatting
Jumping to a Document Location with Go To (Ctrl+G)
PART III: Improving Document Content and Consistency
Chapter 10: Reviewing a Document with Language Tools
Starting the spelling and grammar check and handling corrections
Setting spelling and grammar options
Correcting spelling in Office programs
Correcting spelling and grammar in Word
Exceptions for current document
Exception lists (exclude dictionaries)
Obtaining a definitions dictionary from the Office Store
Choosing a Better Word with the Thesaurus
Chapter 11: Cleaning Up with AutoCorrect and AutoFormat
Controlling the AutoCorrect Options button
Creating formatted corrections
Backing up AutoCorrect entries
Backing up the Math AutoCorrect list
AutoFormat versus AutoFormat As You Type
What about the other fractions?
Turning on automatic hyphenation
Adding a manual or nonbreaking hyphen
Chapter 12: Getting Smart with Text: Building Blocks, Quick Parts, Actions (Tags), and More
Using Quick Parts and Building Blocks
Building Blocks versus Quick Parts
Using the Building Blocks Organizer
Adding a new Building Block or Quick Part
Using AutoComplete with AutoText Gallery Entries
Clearing Building Block Formatting
Deleting or changing a Building Block
Using Building Blocks with the AutoText Field
Linking versus embedding objects in Word
Displaying as icons versus content
Pasting, Dragging, and Dropping Content into a Document
Dragging from another open program
Printing Envelopes and Labels Automatically
Specifying the delivery address
Adding electronic postage and e-postage properties
Adding the envelope to the current document
Printing or creating a new label document
Part IV: Illustrating Your Story with Graphics
Chapter 13: Building Tables, Charts, and SmartArt to Show Data and Process
Getting a Quick Start with Quick Tables
Inserting a table from scratch
Inserting a table based on existing content
Selecting, copying, and moving in tables
Selecting tables, rows, and columns
Text wrapping and moving a table
Sizing a table, row, or column
Working with Table Layout and Design
Deleting table, row, column, and cell contents
Deleting rows, columns, and cells
Inserting rows, columns, and cells
Splitting cells, rows, and columns
Tables that span multiple pages
Modifying and saving a table style
Borders and table drawing (border styles, border painter)
Changing layout, style, and colors
Changing shape styles and other formatting
Inserting a chart in a document
Updating the chart layout, style, and colors
Selecting and formatting chart elements
Displaying chart elements, including series and axes
Chapter 14: Adding Pictures and WordArt to Highlight Information
Inserting a Pictures from a File
Supported picture file formats
Manipulating Inserted Pictures (and Other Graphics)
Controlling picture positioning
Setting wrapping and wrapping defaults
Dragging a graphic with live layout and alignment guides
Resizing, rotating, and cropping a picture
Applying a border or picture effects
Applying other picture adjustments
Creating WordArt from selected text
Moving, sizing, and rotating WordArt
Changing the WordArt background
Shaping and transforming WordArt
Arranging Pictures and Other Objects
Chapter 15: Adding Drop Caps, Text Boxes, Shapes, Symbols, and Equations
Chaining or linking text boxes
Changing text box positioning and wrapping
Bring Forward and Send Backward
Aligning and grouping text boxes
Working with smart shape features
Inserting a Symbol from the Symbol Dialog Box
Finding other marks on the Special Characters tab
Adding an Equation to Your Document
Inserting an equation from the gallery
Creating an equation from scratch
Saving equations to the gallery
Inserting text before or after an equation
Inserting normal text inside an equation content control
A semiautomatic way to number equations
Part V: Improving Document Setup and Look
Chapter 16: Setting Up the Document with Sections, Headers/Footers, and Columns
Using the Page Setup dialog box
Inserting or deleting a section break
Styles, section formatting, and paragraph formatting
Saving section formatting for reuse
Fixing or changing a section break
Numbering lines in legal or academic documents
Coordinating headers and footers and document sections
Header and Footer Navigation and Design
Inserting a header or footer from the gallery
Editing in the header and footer areas
Using header and footer styles
Setting the distance from the edge of the page
Adding Header and Footer Material
Adding header and footer graphics
Considering the Need for Columns
Changing the Number of Columns
Formatting columns using the horizontal ruler
Changing columns using section breaks
Chapter 17: Changing Other Page Features
Adding and Removing Page Borders
Formatting the Page Background
Printed versus onscreen background colors and images
Applying Page Background Colors, Patterns, Textures, or Pictures
Using a picture as a watermark
Removing Watermarks and Page Backgrounds
Chapter 18: Saving Time with Templates, Themes, and Master Documents
Working More Effectively with Themes
Differences between themes and templates
Style Sets and paragraph spacing
Building on an Existing Foundation with Master Documents
Creating a master document from existing documents
Converting an existing file into a master document
Converting subdocuments into master document text
Handle with care—moving subdocuments
Part VI: Enhancing Documents with Reference Features
Chapter 19: Enhancing Navigation with Bookmarks, Hyperlinks, and Cross-References
Copying and pasting bookmarked text
Finding Word-created bookmarks
Unwanted or unexpected results
Using and displaying hyperlinks
Link to Existing File or Web Page
Link to Place in This Document
Equations, figures, and tables
Chapter 20: Identifying the Contents and Terms in Your Document: TOCs, Captions, and Indexing
Automating Table of Contents Creation
Tables of contents and heading styles
Table of contents defaults and options
Understanding the Add Text tool
Using outline levels for the table of contents
Manually Creating a Table of Contents
Marking entries for the table of contents
Inserting a table of contents using marked entries
Updating or Deleting a Table of Contents
Converting a Table of Contents into Text
Captions and Tables of Captioned Items
Adding tables of captioned items
Options for creating the table
Creating index entries using Mark Entry
Automatically marking index entries using AutoMark
Compiling and Inserting an Index
Working with subentries and styles
Chapter 21: Documenting Your Sources
Displaying and editing footnotes and endnotes
Deleting footnotes and endnotes
Converting footnotes and endnotes
Working with Footnote and Endnote Styling
Footnote Text and Endnote Text styles
Identifying the Sources for Your Bibliography
Inserting sources from scratch
Adding new sources using the Source Manager
Inserting a placeholder citation
Edit Source and converting a placeholder to a source
Compiling the Citations into a Bibliography
Converting a bibliography into static text
Save Selection to Bibliography Gallery
Understanding a Table of Authorities
Creating Citations for a Table of Authorities
Inserting the Table of Authorities
Updating a table of authorities
Part VII: Making Documents Work for You
Chapter 22: Data Documents and Mail Merge
Previewing the Mail Merge Process
Choosing the Data Document Type
Restoring a Word document to Normal
Chapter 23: Automating Document Content with Fields
Controlling field display shading
Showing and hiding field codes
Using the Field Dialog Box to Insert a Field
Using Switches to Customize a Field
, (commas for three-digit groups)
+ (forcing the plus sign to display)
Date format (date-time picture switches)
Chapter 24: Creating Custom Forms
Creating and using forms: general steps
Determining when to protect a document
Creating a Fill-In Form Using Legacy Tools
Turning on nonprinting formatting characters and form field shading
Inserting a text form field with date format
Inserting a regular text form field
Inserting numeric and calculation fields
Drop-Down List content control
Building Block Gallery content control
Repeating Section content control
Importing a Word Form into InfoPath
Part VIII: Publishing, Collaboration, and the Cloud
Chapter 25: Sharing and Publishing Documents
Working with PDF Files in Word
Understanding and Viewing XPS Files
Deciding Which Format to Use for Output
Presenting a Document to an Online Audience
Understanding differences in Word's HTML
Registering with a blog platform
Composing and publishing your blog entry
Taking advantage of other blog tools
Using Open Existing to correct and revise
Chapter 26: Managing Document Security, Comments, and Tracked Changes
How to digitally sign a Word document
Document Inspector (removing private/personal information)
Formatting and editing restrictions
Limit formatting to a selection of styles
Applying a password to open/modify a Word document
Viewing comments and tracked changes
Inserting, editing, replying to, and deleting comments
Tracking changes by various editors
Accepting and Rejecting Changes
Combining Collaborative Documents
Gaining more screen real estate
Combining Documents That Contain Tracked Changes
Combining multiple documents containing changes
Running the Combine Documents command
Chapter 27: Collaborating in the Cloud with SkyDrive
Understanding SkyDrive Pro and SkyDrive for Windows
Saving to the Cloud with SkyDrive
SkyDrive for Windows Application versus SkyDrive in Office
Viewing and working with SkyDrive files online
Touching up a document in the Word Web App
Accessing Your SkyDrive Pro Library on Office 365
Changing the sync folder, syncing files, and viewing local files
Chapter 28: Integration with Other Office Applications
Converting a Word outline to a PowerPoint presentation
Converting a PowerPoint presentation to a Word document
Using the Outlook Address Book in Word
Part IX: Power and Customization
Chapter 29: Keyboard Customization
Understanding Customization Boundaries
Viewing and Assigning Keyboard Shortcuts with the Cloverleaf Method
Choosing the Storage Location for Keyboard Shortcuts
Customizing Keystrokes through Word Options
Other Methods for Assigning Keyboard Shortcuts
Chapter 30: Customizing the Quick Access Toolbar and Ribbon
Changing the Buttons on the Quick Access Toolbar
The Customize Quick Access Toolbar Dialog Box
Displaying the main QAT customization dialog box
Setting the storage location for the QAT
Resetting the QAT to the default
Finding and adding Ribbon commands
Resetting tabs and removing all customizations
Importing and Exporting Ribbon Customizations
Chapter 31: Word Options and Settings
Save documents (backup options)
Offline editing options for document management server files
Preserve fidelity when sharing this document
Choose Display and Help Languages
Preserve fidelity when sharing this document
Compatibility and Layout options
Chapter 32: Macros: Recording, Editing, and Using Them
Displaying Macro Tools and Creating a Macro
Copying macros to a new module
Installing and running SelfCert
Understanding More about Macro Security
Confirming Office is really closed with Task Manager
Visual Basic for Applications: Quick and Dirty Answers
1. Starting and toggling the Visual Basic Editor
2. Project Explorer and code windows
3. Running macros directly from the Visual Basic Editor
4. The Visual Basic Editor reads your mind
5. The Visual Basic Editor wants to help
6. If the Visual Basic Editor window doesn't respond…
7. If the Visual Basic project is “locked,” change security
9. Watch macros as they're being recorded
10. Now you know why it's a good idea to prompt to save Normal.dotm
Appendix: Command-Line Switches for Controlling Word Startup