A
Above option for cross-references, 599
academic documents, line numbering in, 509–510
Accept All option, 316
Accept All Changes Shown option, 818–819
Access files for mail merge, 683
accounts
.acl (AutoCorrect list) files, 309
undoing and redoing, 20, 33, 880
Active Application Add-ins option, 929
ActiveX controls, 744
Add a Digital Signature option, 798
Add a Signature Line button, 801
Add Choice dialog box, 761
Add Custom dictionary dialog box, 285
Add Field dialog box, 677
Add Help Text option, 752
add-ins
Add option for charts, 415
Add New Placeholder option, 652
Add New Source option, 648, 651
Add New Tab option, 891
Add Services options, 296
Add Shape options, 409
Add Space After Paragraph option, 183
Add space for underlines option, 928
Add spell check option, 281
Add Template dialog box, 964
Add Text tool
text box shapes, 476
Add to Contacts option, 342
Add to Document option, 360–361
Add to Field option, 725
Add to Quick Access Toolbar option, 882–883
Add to Style Gallery option, 215
Additional Actions menu, 342–343
Additional Signing Information dialog box, 798
Address Block tool
letters, 708
address book in Outlook, 860–861
ADDRESSBLOCK field, 737
addresses
cells, 395
labels, 362
validating, 691
Adjust line height to grid height in the table option, 928
Advance field, 735
charts, 918
cut, copy, and paste settings, 916–918
Display settings, 904, 921–923
Font dialog box, 164
Image Size and Quality settings, 918
kerning, 165
Layout and Compatibility settings, 928–929
OpenType, 166
Preserve fidelity options, 926
Show document content settings, 919–921
Advanced Track Changes Options dialog box, 814–815
After setting for paragraph spacing, 183
aliases for styles, 555
Align Left button, 181
Align Objects tool, 458
Align Right button, 181
alignment
text, 181
WordArt, 458
alineas, 173
All Commands category, 871
All Commands option, 892
All Pictures button, 426
All Reference Books option, 296
All Research Sites option, 296
All Tabs option, 892
All Word commands option, 873
Allow AutoFormat to override formatting restrictions option, 806
Allow background saves option, 926
Allow carriage returns (multiple paragraphs) option, 759
Allow documents on a network to be trusted option, 936
Allow fields containing tracked changes to update before printing option, 924
Allow Office to connect to the Internet option, 945
Allow opening a document in Draft view option, 928
Allow overlap option, 442
Allow sending files to improve file validation option, 945
Allow spacing between cells setting, 393
Allow text to be dragged and dropped option, 915
Allow the Research task pane to check for and install new services option, 945
Allow Trusted Locations on my network (not recommended) option, 935
Allow users to search only the services that can block offensive results option, 297
alphabetic switch for fields, 726
Alt key
indents, 180
margins, 498
text boxes, 466
Alt+clicking for selecting text, 76
Alt+dragging for selecting text, 76
alternative text, 474
Always create backup copy option, 925–926
Always Show Reading Toolbar, 85
Always use these values regardless of my sign in to Office option, 903
American Psychological Association (APA) style, 646
anchors
object, 907
pictures, 442
And operator for mail merge records, 690–691
angle brackets (<>) in HTML, 785
animated marquee in Excel, 847–848
ANSI character search codes, 250
antivirus programs, 9
antonyms, 294
any character in wildcard searches, 257
APA (American Psychological Association) style, 646
Applications tab in Task Manager, 961
Apply Styles pane, 205
envelopes, 359
equations, 489
footnotes and endnotes, 644
applying
character formatting, 149
styles, 114
Apps for Office window, 290–292
Arabic switch for fields, 726
Around text wrapping option, 382
art. See SmartArt; WordArt
Artistic Effects tool, 446
ASCII characters search codes, 250
Aspect Ratio option, 442
assigning
asterisks (*) in wildcard searches, 260–261
Attach Template dialog box, 553
attachments in email documents, 780–781
attributes in paragraph formatting, 175–177
AUTHOR field, 734
Auto-hide Reading Toolbar option, 85
Auto-hide Ribbon option, 88
AutoCaption dialog box, 623–624
AutoClose macro, 966
AutoComplete with AutoText Gallery entries, 335–336
AutoCorrect As You Type feature, 588–589
actions, 344
AutoFormat, 313
capitalization corrections, 141–142, 304
entries
backing up, 309
removing, 105
sharing, 310
formatted corrections, 308–309
limits, 309
operation, 103
overview, 103
replacing text as you type, 306–307
summary, 326
symbols, 479
AutoCorrect Options dialog box, 140–142
AutoCorrect tab, 304
AutoExec macro, 965
AutoExit macro, 966
AutoFit behavior in tables, 373–374
AutoFit to Contents option, 376
AutoFit to Window command, 374
vs. AutoFormat As You Type options, 312
bullets, numbers, boxes, and borders, 140–141
summary, 326
AutoFormat As You Type feature, 140
vs. AutoFormat, 312
hyperlinks, 589
automatic hyphenation, 323–324
Automatic options for tables of contents, 604
automatic section breaks, 504
Automatically create drawing canvas when inserting Autoshapes option, 124, 915
Automatically update option, 207
Automatically update document styles option, 553
AutoNew macro, 966
AUTONUM field, 738
AUTONUMOUT field, 739
AutoRecover file location setting, 910
AutoText fields
forms, 752
links, 735
AutoText Gallery entries, 335–336
AutoTextList field, 736
AVERAGE function, 396
axes in charts, 417
B
background
charts, 418
color, 538
patterns, 542
settings, 903
vs. watermarks, 537
backspaces in AutoFormat, 319
Backstage view
digital signatures, 799
SkyDrive, 828
backups
AutoCorrect entries, 309
Math AutoCorrect list, 312
backward-compatibility of .docx files, 68
Balance sBCS characters and DBCS characters option, 928
balloons for comments, 812–814, 817
Banded Columns option, 398
Banded Rows option, 398
BARCODE field, 739
Before setting for paragraph spacing, 183
beginning of word in wildcard searches, 258
Behind Text wrap setting, 126, 432
below option for cross-references, 599
bibliographies, 645
citations
editing, 654
deleting, 658
saving, 660
sources, 646
inserting from scratch, 647–650
BIBLIOGRAPHY field, 725
Bibliography gallery, 660
Bing Video Search, 449
Bitmap option in Excel, 850
blank documents
templates, 57
bleeds, printer, 536
Block Quick Style Set switching option, 806
Block Theme or Scheme switching option, 806
Block Theme switching, 218
Blog Post tab, 792
Blog post template, 57
blogs, 788
composing and publishing entries, 790–792
registering with platforms, 788–789
.bmp (Windows Bitmap) format, 426
body text fonts in themes, 562
bold
AutoFormat, 318
index page numbers, 630
Bookmark dialog box, 580, 582–583
bookmarks, 580
copying and pasting text, 584–585
cross-references, 600
hyperlinks, 591
overlap and redundancy, 584
unwanted and unexpected results, 587–588
working with, 585
Border and Shading Options dialog box, 533–534
Border Painter tool, 403
borders
AutoFormat, 319
pictures, 445
Borders and Shading dialog box
shading, 192
tables, 402
Borders gallery, 193
Borders Styles tool, 402
Bottom option for vertical page alignment, 508
Bottom of Page option for page numbers, 519
boxes
text. See text boxes
braces ({})
fields, 252
wildcard searches, 260
brackets ([])
controls, 45
fields, 725
template placeholders, 60
wildcard searches, 257–258, 260
breaks
section. See sections
tables, 388
Bring Forward tool
WordArt, 458
Browse dialog box for objects, 346
Browse for File tool, 592
Browse Object feature, 241
Browsed Pages option for hyperlinks, 591–592
browsing headings vs. Outlines, 101–102
Building Block Gallery
content controls, 764
forms, 744
clearing formatting, 336
cover pages, 341
deleting and changing, 339
Organizer, 329–330, 337, 465–466, 554–556
sharing, 338
Building Blocks.dotx file, 337–338
built-in AutoCorrect entries, 105
Built-In Building Blocks.dotx file, 337
built-in keyboard shortcuts, 79
bullets
AutoFormat, 319
C
calculations
form fields, 754
capitalization
changing case feature, 160–161
corrections, 304
drop caps, 462
fields, 726
Capitalize Each Word option, 161
caps switch, 726
Caption Numbering dialog box, 621–622
captions
styles, 623
cardtext switch, 727
carets (^) in searches, 250, 257
categories
Customize Keyboard dialog box, 871
fields. See fields
Quick Parts, 332
tables of authorities, 664–665
cell markers, 373
cells
addresses, 395
size, 391
horizontal alignment, 181
vertical alignment, 508
centering paragraphs, 176
Change All spell check option, 281
Change Chart Type dialog box, 414
Change Colors gallery, 408
Change Colors option, 416
Change Icon button, 853
Change Picture tool, 447
Change Shape tool, 410
Change spell check option, 281
changes, accepting and rejecting, 818–819
Chapter starts with style option, 520
character code symbols, 479–480
character formatting, 146
applying, 149
repeating, 150
techniques, 150
text effects and typography, 167–168
Character set setting, 479
CHARFORMAT switch, 727
charms, 42
Chart Elements settings, 413
Chart Filters button, 419
Chart Tools Design tab, 850–851
Chart Tools Format tab, 128
charts, 411
Advanced tab, 918
background, 418
layout, style, and colors, 415–416
type, 414
Check Box controls, 744–745, 765
Check for Errors option, 700, 703–704
Check Microsoft Office documents that are from or link to suspicious websites option, 945
Check spelling as you type option, 286
Checked styles are currently allowed option, 806
Checking and Reporting Errors dialog box, 703–704
Choose commands option, 892–893
Choose Display and Help Languages settings, 912
Choose Profile dialog box, 681
Choose the extensions you want Word to open by default option, 903
Choose Translation Language option, 300
CITATION field, 652
citations
bibliographies. See bibliographies
tables of authorities. See tables of authorities
Classic WordArt, 451
Clear All option for Clipboard pane, 237
Clear Formatting option, 152–153, 206
Clear Formatting of # Instance(s) option, 204
Clear Highlighting option, 254
clearing
Building Block formatting, 336
styles, 206
Click and Type feature, 51
Click Enable remote viewers to download the document to check it option, 782
client programs for objects, 345
Clipboard, 221
heading styles and document organization, 227–230
keyboard shortcuts, 224
pasting from, 229–234, 236–237
pictures, 430
removing items from, 237
search codes, 253
summary, 239
system tray icon and notification, 238–239
tables, 380
cloning for templates, 552–553
cloud
integration with, 11
SkyDrive. See SkyDrive
cloud-connected Microsoft accounts, 4
cloverleaf method for shortcut keys, 866–867
Code window for macros, 967
Collapse Subdocuments option, 569, 573
Collapse tool, 99
collapsing
Outlines, 99
Collated option for printing, 90
Collect Without Showing Office Clipboard option, 235–236
colons (:) in indexes, 635
color
background, 538
borders, 193
cell shading, 399
styles, 200
Track Changes, 815
Color Saturation setting, 446
Color Tone setting, 446
column breaks search codes, 250
Column tab, 385
footnotes and endnotes, 639
formatting, 523
horizontal ruler for, 526
indexes, 633
lines between, 526
sections, 502
Combine Documents dialog box, 824
Comic Sans font, 161
comma-separated value (.csv) files, 680
command keyboard shortcuts, 18–19
command-line startup switches, 971–974
commands
Customize Keyboard dialog box, 871–872
Commands Not in the Ribbon category, 871
commas (,)
fields, 729
wildcard searches, 260
comments, 811
Go to function, 269
inserting, editing, replying to, and deleting, 813–814
online presentations, 784
search codes, 252
COMMENTS field, 734
Comments pane, 784
common formatting for paragraphs, 174–175
Compare dialog box, 819
Compare Documents dialog box, 819–820
Compatibility Checker
pictures, 424
Compatibility Pack, 71
Complete the merge, pausing to report each error as it occurs option, 704
Complete the merge without pausing. Report errors in a new document option, 704
composing blog entries, 790–792
Compress Picture tool, 446
Compress Pictures dialog box, 446–447
compressing
.docx files, 68
fonts, 165
Computer option for recent documents, 61
Confirm file format conversion on open option, 928
Connect to dialog box, blogs, 791
consistency
styles for, 93
templates for, 55
Contact window, 342
containers for pictures, 432
Contains operator, 690
content
Content control cannot be deleted option, 758
Content Control Properties dialog box, 758
content controls, 45, 744–745, 757
Building Block Gallery, 764
Check Box, 765
combo box, 762
equations, 483
overview, 758
picture, 760
plain text, 759
Repeating Section, 765
rich text content, 759
Contents cannot be edited option, 758
context-sensitivity
QAT, 880
contextual command buttons, 24–25
continuation notices for footnotes and endnotes, 645
Continue from previous section option, 520
Continuous section breaks, 502, 527
Control AutoCorrect Options command, 304
controls. See content controls
Convert backslash characters into yen signs option, 929
Convert Existing Form option, 766
Convert Table to Text dialog box, 378
Convert Text to Table dialog box, 376–377
Convert to Endnote option, 642
Convert to Footnote option, 642
converting
bibliographies to text, 658–659
.docx files into .docm, 71
files into master documents, 571–572
footnotes and endnotes, 642–643
placeholder to sources, 653
PowerPoint presentations to Word documents, 859–860
subdocuments into master document text, 572
tables of contents into text, 617
Word outlines to PowerPoint presentation, 858–859
Copy option
Clipboard, 222
Ribbon, 223
Copy Picture option, 430
Copy remotely stored files onto your computer and update the remote file when saving option, 926
copying
Clipboard. See Clipboard
dragging and dropping, 225
F2 key, 226
macros to new modules, 956–958
rows, 381
styles and macros, 555
corrections
AutoCorrect. See AutoCorrect feature
AutoFormat. See AutoFormat feature
Corrections tool for pictures, 446
corruption from master documents, 567
cover pages, 341
Create Custom Dictionary dialog box, 285
Create Digital Certificate dialog box, 958–959
Create from File tab, 852–853, 857
Create Handouts option, 860
Create Link button, 469
Create New Building Block dialog box, 331–332, 335, 339, 505
Create New Category dialog box, 332
Create New Document option, 593–594
Create New Style from Formatting dialog box, 209–210
Create New Style option, 401
Create New tab
objects, 345
Create New Theme Colors dialog box, 561–562
Create New Theme Fonts dialog box, 563
Create Shortcut Here option, 7, 353
Create Source dialog box, 646, 648, 650, 653
CreateDate field, 732
Creative Commons licensing, 427–428, 430
cropping
screen shots, 431
Cross-reference dialog box, 597–600
Cross-reference tool, 619
cross-references
bookmarks, 600
captions, 619
equations, figures, and tables, 601
footnotes and endnotes, 600–601
indexes, 630
master documents, 567
.csv (comma-separated value) files, 680
Ctrl key
dragging and dropping, 225
Excel, 846
safe mode, 9
text boxes, 466
Ctrl+Alt+Plus Sign keys, 866–867
Ctrl+click keys
selecting text, 75
curly braces ({})
fields, 252
wildcard searches, 260
Current Folder option, 591
Current Lists for bibliographies, 646, 649–651, 653, 655–656
Current Position option, 519
Custom color dialog box, 540
Custom Colors tab, 538
Custom Conversion option, 767
Custom Dictionaries dialog box, 284–285
custom groups on Ribbon, 889–890
custom keystrokes, 80
custom levels for Outlines, 100–101
Custom Margins option, 497
Custom Office Templates folder, 550, 552, 554
Custom Watermark option, 545
Custom XML Data option, 803
Customize Address List dialog box, 677
Customize Colors option, 561
Customize Columns button, 677
Customize Fonts option, 563
Customize Keyboard dialog box, 81
categories, 871
List Commands command, 872–874
multi-stroke key assignments, 869
styles, 874
symbols, 875
Customize Keyboard Shortcut dialog box, 866
Customize Quick Access Toolbar
macros, 951
Customize Quick Access Toolbar menu, 881–882
Customize Ribbon dialog box, 895–896
Customize Ribbon tab, 888
commands, 892
tabs, 894
Cut option
Ribbon, 223
cutting
sentence and word behavior, 136–137
D
dashes
AutoFormat, 318
pictures, 445
search codes, 250
data in mail merge
fields, 673
records, 673
DATABASE field, 737
Date and Time dialog box, 715
date format
date picker, 46–47, 744, 762–763
decimal point (.) switch for fields, 729
decorative formatting, 177
Decrease Font Size tool, 156
Decrease Indent tool, 178
Default Paragraph Font style, 171
Default paragraph style option, 916
Default personal templates location setting, 911
Default Programs button, 903
Default tray option, 924
defaults
QAT, 887
tabs, 54
themes, 566
Delete All Comments in Document option, 814
Delete Cells dialog box, 387
Delete Comment option, 814
Delete Label option, 620
deleting
bibliographies, 658
Building Blocks, 339
footnotes and endnotes, 642
macros, 555
mail merge fields, 677
page numbers, 519
SmartArt items, 406
delimited files for mail merge, 680–681
delivery addresses for envelopes, 356–357
demoting
SmartArt items, 406
descriptions
Building Blocks, 332
macros, 950
Design mode
Date Picker, 762
forms, 747
Repeating Section content controls, 765
Design tab
fonts, 563
headers and footers, 513
page borders, 532
Style Sets, 211
tables, 397
watermarks, 548
Desktop tile, 5
Detect language automatically option, 162
Developer tab
Building Block Gallery controls, 764
Date Picker, 762
drop-down lists, 761
forms, 743–748, 750–751, 753–755
List Commands command, 872
macros, 876, 948–950, 952–953, 964, 969
dialog boxes on Word screen, 26–27
dictionaries
spelling, 281
Different First Page option, 507, 515
Different Odd & Even Pages option, 507, 515–516
Digital Certificate for VBA button, 958
Digital Signature dialog box, 959
digits in search codes, 252
direct character formatting, 146–149
direct formatting with styles, 133–135
direction of table text, 392
Directory option for mail merge, 685
Disable all Application Addins (may impair functionality) option, 938
Disable all controls without notification option, 938
Disable all macros except digitally signed macros option, 940
Disable all macros with notification option, 940
Disable all macros without notification option, 940
Disable all Trusted Locations option, 935
Disable hardware graphics accelerations option, 923
Disable Linked Styles option, 205
Disable notification for unsigned add-ins (code will remain disabled) option, 937
Disable Trusted Documents option, 936
Disabled Application Add-ins option, 929
Disabled Items dialog box, 931
Discard editing data option, 918
discretionary hyphens, 907
dismissing drawing canvas, 124–125
Display for Review settings, 817
Display mode for equations, 482
Display tab
tables of contents, 613
displaying
chart elements, 417
equations, 482
footnotes and endnotes, 641–642
Distribute Columns button, 391
Distribute Rows button, 391
Do not automatically hyperlink screenshot option, 916
Do not check spelling or grammar setting, 161, 163
Do not compress images in file option, 918
Do not embed common system fonts option, 911
Do not open selected file types option, 942
Do Not Show in Table of Contents option, 609
DOCPROPERTY field, 734
Document Building Blocks folder, 339
Document Inspector, 803–804, 946
Document Related Add-ins option, 929
document text in headers and footers, 516
documentation
bibliographies. See bibliographies
endnotes. See footnotes and endnotes
headers and footers, 521
summary, 667
tables of authorities. See tables of authorities
documents, 40
automation fields, 733
creating, 40–43
default tabs, 54
form elements, 742
information fields, 734
jumping to locations in, 266–270
master. See master documents
merge. See merge documents
paragraphs, 54
saving and file formats, 62–67
Documents folder for SkyDrive, 828
DocVariable field, 733
.docx files, 68
converting to .docm, 71
vs. .dotx, 553
macros, 963
Does not contain operator, 690
dollartext switch, 727
Don't allow any apps to start option, 937
Don't allow apps from the Office Store to start option, 937
Don't expand characters spaces on a line that ends with SHIFT-RETURN option, 929
Don't hyphenate option, 191
Don't show the Backstage when opening or saving files option, 910
dots at paragraphs, 191
.dotx files, 71
vs. .docx, 553
macros, 963
styles, 214
double quote (") characters in AutoFormat, 320
Double-tap gesture, 77
Download a file periodically that helps determine system problems option, 945
Draft view
fonts, 920
footnotes and endnotes, 640–642, 645
dragging, 225
Excel, 857
for selecting text, 75
Draw Table tool, 372
Draw Text Box option, 521
Draw underlines on trailing spaces option, 929
drawing canvas, dismissing, 124–125
drawing layers, 432
drop caps, 462
Drop-Down Form Field Options dialog box, 753–754
Drop-Down Form Fields, 745, 753–754
drop-down list controls, 744, 753–754, 760–762
duplicate records in mail merge, 691–692
E
E-mail Message option, 685
Edit Citation dialog box, 654
Edit Comment option, 812
Edit Data Source dialog box, 687
Edit Document option, 839
Edit Hyperlink dialog box, 596
Edit in 2-D tool, 410
Edit in Word App option, 839
Edit Individual Documents option, 705
Edit Links to Files option, 426
Edit Name dialog box, 649
Edit option for charts, 415
Edit Recipient List option, 678, 687
Edit Source dialog box, 653
Edit Wrap Points option, 435
editing
citations, 654
cut and paste sentence and word behavior, 136–137
footnotes and endnotes, 641–642
Insert/Overtype indicator, 128–130
merge documents, 705
missing Ribbon tabs, 138
mouse selection, 136
PDF files, 774
restrictions. See Restrict Formatting and Editing settings
typing replaces selected text, 131
editors, tracking changes by, 814–816
EditTime field, 732
effects
shapes, 410
themes, 564
Effects settings, 448
80-20 Rule, 879
electronic postage
envelopes, 361
letters, 708
ellipsis (…) on QAT, 885
Em dashes (--) in search codes, 250
hyperlink addresses, 589, 594–595
merge documents, 706
Embed fonts in the file option, 911
Embed linguistic data option, 926
Embed only the characters used in the document (best for reducing file size) option, 911
embedding
.emf (Enhanced Metafile) format, 426
En dashes (-) in search codes, 250
Enable all controls without restrictions and without prompting (not recommended, potentially dangerous controls can run) option, 939
Enable all macros (not recommended, potentially dangerous code can run) option, 940
Enable background repagination option, 928
Enable click and type option, 916
Enable Content option, 936
Enable Editing button, 774
Enable Live Preview option, 903
Enable Protected View for files located in potentially unsafe locations option, 941
Enable Protected View for files originating from the Internet option, 941
Enable Protected View for Outlook attachments option, 942
Enable Trust Center Logging option, 942
Encrypt PDF Document dialog box, 778–779
end of word in wildcard searches, 258–259
End Online Presentation option, 782
End Process option, 961
End task option, 961
endnotes. See footnotes and endnotes
Enforce accented uppercase in French option, 282
Enhanced Metafile (.emf) format, 426
enhanced ScreenTips, 26
Enter key for paragraphs, 54
Entry field for tables of contents, 613
Envelope Options dialog box, 358–360
Envelope Size dialog box, 358
envelopes
adding to documents, 361
electronic postage, 361
mail merge, 685
return addresses, 358
Envelopes and Labels dialog
labels, 362
Eq field, 735
Equal Column Width option, 526
equals signs(=)
tables, 395
Equation Options dialog box, 486–487
Equation tool, 483
cross-references, 601
fractions, 322
Go to function, 270
Professional and Linear, 484
saving, 483
from scratch, 483
text with, 486
Eraser tool, 404
“Error! Bookmark not defined” message, 587, 726
“Error! Reference source not found” message, 587
Even Page section breaks, 502, 527
Excel, 845
content from, 846
mail merge, 683
Exceptions for proofing settings, 908
exceptions for spelling and grammar, 288
exclamation marks (!)
Document Inspector, 804
wildcard searches, 260
existing citations for bibliographies, 651–652
existing files
master documents from, 569–570
Expand all headings when opening a document option, 920
Expand Subdocuments option, 573
Expand tool for Outlines, 99
expanding subdocuments, 573–574
exporting
Ribbon customizations, 897
Expression setting, 755
expressions
form fields, 755
wildcard searches, 259
extensions
.docx files, 68
settings, 903
external sources in bibliographies, 655–656
F
F1 key, 752
F2 key, 226
F4 key, 150
bookmarks, 587
tables of contents, 617
Field Options dialog box, 634, 724–725
Field shading option, 920
Field Specific Switches tab, 725
fields
bibliographies, 649
citations, 652
document automation, 733
document information, 734
form. See forms
Go to function, 269
locking, 587
mail merge, 672–673, 677–678, 693–696, 737–740
search codes, 252
shortcut menu tools, 721
showing and hiding codes, 718–719
summary, 740
switches. See switches
tables, 735
tables of authorities, 663
tables of contents, 613, 617–618
templates, 550
user information, 740
figures and cross-references, 601
File Block Settings tab, 942–944
File explorer
starting Word from, 8
file formats
File Locations option, 928
File tab, 30
recent documents and pinning, 32–33
FILENAME field, 734
files
AutoRecover and backup, 116–120
converting into master documents, 571–572
default locations, 114
dragging from Explorer, 352–353
inserting pictures from, 423–426
FILESIZE field, 734
fill
cropping, 442
shapes, 410
text boxes, 470
textures, 541
WordArt, 454
Fill & Line settings, 448
Fill command, 442
Fill Effects dialog box
textures, 541
filling in
Filter and Sort dialog box, 688–691
Filter Records tab, 690
filtering
Find all word forms option, 262
Find and Replace tools, 241
citations, 663
Ignore punctuation characters, 263
Ignore white-space characters, 263
Match prefix and Match suffix, 262
More and Less buttons, 255
Navigation Pane. See Navigation Pane
Reading Highlight, 254
search direction, 255
Sounds like, 262
whole words only, 256
Find dialog box
Outlook, 860
text highlight color, 159
Find Duplicates dialog box, 691–692
Find Entry dialog box
Find Options dialog box, 245–246
Find results in Navigation Pane, 243–244
First Column option, 398
First Line Indent symbol, 179
First Line Indent tab, 187
first line indents, 178–179, 187
firstcap switch for fields, 727
Fit command for cropping, 442
Fixed Column Width option, 374
fixing section breaks, 507
Flag repeated words option, 282
flagged items, correcting, 279
floating pictures, 432
Font dialog box
character formatting, 149–150, 163–166
Font Size tool, 156
Font Substitution option, 920–921
fonts
color, 157
Draft view, 83
drop caps, 462
envelopes, 358
formatting, 146
fractions, 321
monospaced and proportional, 76
OpenType features, 166
selecting, 155
SmartArt items, 406
styles, 200
footers. See headers and footers
Footnote and Endnote dialog box, 638–639
footnotes and endnotes
deleting, 642
displaying and editing, 641–642
Go to function, 269
reference mark styles, 644
separators and continuation, 645
Footnotes under Location option, 639
forged signatures, 800
Form Field Help Text dialog box, 752–753
Form Field Shading tool, 745
Format Page Numbers option, 519
Format Shape pane
text boxes, 473
Format tab
pictures, 128, 234, 435–436, 447–448
Format Text Effects pane, 468
formats
captions, 625
indexes, 632
formatted corrections in AutoCorrect, 308–309
Formatted Text (RTF) option, 850
formatting
AutoCorrect. See AutoCorrect feature
AutoFormat. See AutoFormat feature
character. See character formatting
column, 523
fonts, 146
paragraphs. See paragraphs
restrictions. See Restrict Formatting and Editing settings
shapes for text boxes, 476
Show Markup, 817
tables, 401
tables of authorities, 665–666
text issues, 351
units in, 145
Formatting dialog box, 401
formatting marks, nonprinting, 137–138
Formatting Restrictions dialog box, 805–807
forms, 741
content controls. See content
controls
date format in fields, 751–753
legacy tools, 744–745, 748–754
nonprinting characters, 750–753
numeric and calculation fields, 754–756
summary, 768
Formula dialog box, 396
formulas
fractions
equations, 322
Fragments and Run-ons option, 287
Frequently confused words setting, 286
from setting for symbols, 479
Full Screen Reading view, 512
functions with Math AutoCorrect, 311–312
G
galleries, 12
Bibliography, 660
Borders, 193
Change Colors, 408
Cover Page, 341
Margins, 497
Paragraph Spacing, 565
Position, 436
Shading, 399
Shape Style, 410
SmartArt Styles, 409
style removal from, 215
Text Effects and Typography, 167
theme color, 157
Theme Fonts, 563
WordArt Style, 451
General Options dialog box, 809–810
General options for Advanced tab, 927–928
General tab for Word Options, 34–35, 901–903
General Switches tab, 725
Get a Digital ID dialog box, 798
.gif (Graphics Interchange Format), 426
Gimp program, 427
Glow effect, 168
glyphs, 166
Go to Footer option, 513
Go to Footnote option, 642
Go to Header option, 513
GoBack command, 112
Google for image searches, 430
GoToButton field, 733
grammar checking
proofing options, 908
Recheck Document option, 287–288
Grammar Settings dialog box, 286–287
graphics, 123
charts. See charts
Go to function, 270
gradients, 540
headers and footers, 522
pictures. See pictures
placeholders in templates, 60
search codes, 251
signature lines, 802
size and quality, 918
SmartArt. See SmartArt
WordArt. See WordArt
Graphics Interchange Format (.gif), 426
gray field placeholders, 60
Greater than operator
mail merge records, 690
Greeting Line merge field, 696, 708, 737
gridlines
text boxes, 466
Group Objects tool, 458
groups
H
Hanging Indent tabs, 187
Header Record Delimiters dialog box, 680–681, 684
header rows
headers and footers
Different First Page option, 515
Different Odd & Even Pages option, 515–516
distance from edge of page, 516–517
document information, 521
document text, 516
graphics, 522
inserting from galleries, 512–513
Link to Previous option, 515
orientation, 499
side margin material, 521
styles, 514
Heading number options, 599
heading styles, 86
AutoFormat, 319
themes, 562
Heading text option, 598
headings
expanding, 920
Go to function, 270
master documents, 567
moving between, 78
help
form fields, 752
Visual Basic Editor, 967
Help button, 15
Help Key, 752
hex switch for fields, 727
Hidden and Empty Cells option, 415
Hidden Bookmarks option, 586, 600
hidden text in printing, 907–908
Hide All button for charts, 420
hide codes for fields, 723–725
Hide grammar errors in this document only option, 908
Hide Marks option, 317
Hide Source Documents option, 822
Hide spelling errors in this document only option, 908
hiding
rulers, 88
Highlight all search option, 246
Highlight Merge Fields option, 700, 702–703
Highlight Updates option, 817
highlighter marks, 905
Home Page tool, 792
horizontal font spacing, 165
Horizontal Position setting, 383
horizontal ruler, 526
HTML (Hypertext Markup Language)
overview, 785
HTML Format option, 850
HTTP (Hypertext Transfer Protocol), 589
Hyperlink field, 736
Hyperlink tool, 588
hyperlinks, 588
changing, 596
to existing files and web
HTML, 785
text boxes, 469
Hypertext Markup Language (HTML)
overview, 785
Hypertext Transfer Protocol (HTTP), 589
hyphenation, 323
AutoFormat, 318
nonbreaking, 325
optional, 907
search codes, 251
Hyphenation dialog box, 323–324
hyphenation zones, 323
I
I-beams, 580
icons
Ignore All spell check option, 281
Ignore Internet and file addresses option, 282
Ignore punctuation characters option, 263
Ignore spell check option, 281
Ignore white-space characters option, 263
Ignore words in UPPERCASE option, 282
Ignore words that contain numbers option, 282
Illustrations settings, 424
Image Search feature, 430
Image Size and Quality settings, 918
images. See graphics
Import Wizard, 766
importing
Ribbon customizations, 897
In Front of Text wrap option, 433, 452
In Line with Text wrap option, 432, 470
Inactive Application Add-ins option, 929
Include chapter number option, 520
INCLUDEPICTURE field, 424, 588, 720, 736
INCLUDETEXT field, 350, 588, 736
Increase Font Size tool, 156
Increase Indent tool, 178
Incremental find option, 245
Indent attribute, 175
Indent from left setting, 382
Indent Left button, 178
Indent Right button, 178
indentation, 178
AutoFormat, 319
indexes, 635
paragraphs, 175
tables, 382
Indented index style, 633
Indents and Spacing tab, 180
Index dialog box, 633
INDEX field, 634
compiling and inserting, 632–633
multiple, 635
page numbers, 630
subentries and styles, 635
updating, 635
indicators marks, nonprinting, 137–138
INFO field, 734
Info screen
InfoPath
content controls, 757
Information Rights Management, 797
Ink option, 817
Insert Address Block dialog box, 694–696
Insert and Link setting, 425
Insert Caption feature, 488, 620
Insert Category tool, 793
Insert Chart dialog box, 411, 415
Insert Citation gallery, 649–651
Insert Content Only option, 490
Insert Date and Time button, 714–716
Insert Field dialog box, 652
Insert File dialog box, 349
Insert Frames option, 745
Insert Greeting Line dialog box, 696
Insert Hyperlink dialog box, 590–595
Insert Index dialog box, 629, 632
Insert Index tool, 627
Insert Merge Field dialog box, 708–709
Insert Merge Field tool, 693
Insert Online Pictures feature, 11
Insert option for master documents, 569
Insert Outline dialog box, 858–859
Insert/paste pictures as option, 917
Insert Picture dialog box, 424
backgrounds, 543
signature lines, 802
Insert Pictures dialog box
watermarks, 547
Insert Subdocument dialog box, 570
Insert tab
bookmarks, 582
Excel, 857
Insert Table dialog box, 372–373, 375
Insert Table of Figures option, 624
Insert Video window, 449
Insert Windows window, 447
inserting
cover pages, 341
equations, 482
footnotes and endnotes, 640–641
rows, columns, and cells, 387–388
tables of authorities, 663–664
tables of contents, 614
Insertions and Deletions option, 817
Inspect Document option, 796, 803
integration with Office applications. See Office applications
Internet paths, 319
interoperability of .doc vs. .docx files, 70
Is blank operator, 690
Is not blank operator, 690
italics
AutoFormat, 318
index page numbers, 630
J
Joint Photographic Experts Group (JPEG) format, 426
jumping to document locations, 266–270
Justified option
horizontal alignment, 181
vertical alignment, 508
K
Keep bullets and numbers when pasting text with Keep Text Only option, 918
Keep lines together option, 191
Keep original formatting option, 665
Keep Source Formatting option, 230–231, 917
Keep Text Only option, 112, 230–231, 855, 917
Keep the last autosaved version if I close without saving option, 910
Keep track of formatting option, 916
Keep with next option, 190
Kerning setting, 165
keyboard customization, 865
boundaries, 865
multi-stroke key assignment, 868–869
summary, 878
keyboard method for table selection, 379
keyboard shortcuts, 79
built-in, 79
character formatting, 152, 168–169
Clipboard, 224
custom, 80
Office 2003 menu, 80
KEYWORDS field, 734
L
Label Options dialog box, 362–363, 698–699
labels
number of, 364
removing, 623
text in templates, 60
landscape orientation
page setup, 498
printing, 90
Language dialog box, 277
languages, 275
character formatting settings, 161–163
editing, 912
indexes, 633
ScreenTip, 913
Large Operator gallery, 486–487
Larger tool, 410
Last Column option, 398
layers
pictures, 432
layout
sections, 506
Layout & Properties settings, 448
Layout and Compatibility settings, 928–929
Layout and form fields options, 766–767
Layout in table option, 442
Layout only option, 766
Layout Options settings, 413
Layout tab
sections, 506
tables, 395
leaders. See tab leaders
Left Indents option, 179
legacy fields in templates, 550–551
legacy tools for forms, 744–745, 748–754
legal blackline, 819
legal documents, numbering lines in, 509–510
Less button in Find and Replace, 255
less than operator
mail merge records, 690
wildcard searches, 258
formatting, saving, and printing, 48–49
mail merge, 685
previewing, 710
search codes, 252
Letters option, 685
levels
indexes, 635
tables of contents, 608–609, 613
libraries
galleries, 21
Pictures, 424
Limit formatting to permitted styles option, 217
Line and Page Breaks tab, 189–190
line breaks
manual, 173
search codes, 250
Line Numbers dialog box, 509
Linear equations, 484
lines
AutoFormat, 319
between columns, 526
Go to function, 268
legal and academic documents, 509–510
Link to File setting, 425
Link to Previous option, 515
links
hyperlinks. See hyperlinks
List Commands command, 872–874
LISTNUM field, 739
lists
AutoFormat, 319
numbering and bulleting, 188–191
live layout feature, graphics, 437
Live Preview feature, 12
charts, 415
effects, 445
enabling, 903
Excel, 848
fonts, 154
lists, 188
pictures, 444
shading, 191
SmartArt, 408
table borders, 402
tables, 371
local accounts, 4
local files, hyperlinks to, 592
local help vs. online, 138–139
locale codes in AutoCorrect, 309
Lock anchor option, 442
Lock Document option, 569, 572–573
Lock Fields option, 587
Lock Tracking option, 816
locking
fields, 587
picture position, 442
Track Changes, 816
long citations, 661
Look in tool, 592
Lower switch for fields, 728
lowercase option, 160
M
Macro dialog box
List Commands, 872
opening, 949
Macro Security option, 949
Macro Settings tab, 932, 939–940
MacroButton field, 733
macros, 947
copying, 555
deleting, 555
file formats for, 71
keyboard customization, 876–877
keyboard shortcuts for, 79
renaming, 555
running, 967
summary, 970
Trust Center settings, 049, 962–963
viruses, 72
Visual Basic for Applications overview, 966–970
Mail format field, 706
mail merge
Access, 683
data
fields, 673
records, 673
Excel, 683
Mail Merge Wizard. See Mail Merge Wizard
merge documents. See merge documents
restoring documents, 686
summary, 711
Mail Merge Recipients dialog box, 678–679, 682, 687–688, 691
completing, 711
document type selection, 707
letter previewing, 710
recipient selection, 708
starting documents, 708
Mailing address option, 928
Mailing dialog box for fields, 737
Mailings tab
Check for Errors tool, 703
data document types, 686
editing documents, 705
email messages, 706
envelopes, 356
Greeting Line field, 696
Highlight Merge Fields tool, 702
letters, 710
list creation, 675
options, 674
printing merge documents, 705
recipients, 687
main dictionary, 284
main documents in mail merge, 672
main index entries, 628
Main Tabs list, 948
Make hidden markup visible when opening or saving option, 946
Manage Sources dialog box, 646–648, 655
Manage Styles dialog box, 215–216
Manual Feed Tray, 501
Manual Hyphenation dialog box, 324–325
manual line breaks, 173
Manual Table option, 604
margins
columns, 525
sections, 502
with word wrap, 52
Margins gallery, 497
Mark All tool, 628
Mark as Final option, 796
Mark Citation dialog box, 661–662, 665
Mark Comment Done option, 814
Mark formatting inconsistencies option, 916
Mark grammar errors option, 286
Mark Index Entry dialog box, 629–631
Mark Table of Contents Entry dialog box, 613–614, 627
marking
footnotes and endnotes, 639
tables of contents entries, 613–614
markup languages, 785
Markup options, 815
Master Document view, 568
master documents
converting files into, 571–572
converting into master document text, 572
expanding and collapsing, 573–574
merging, 572
moving, 574
summary, 575
Master Lists, 646, 649–651, 653–656
mastheads, 526
Match Fields dialog box, 694–696
Match prefix option, 262
Match suffix option, 262
Math AutoCorrect feature, 310–312, 484–486
math regions for equations, 483
MAX function, 396
maximized screen state, 14
Maximum length setting for form fields, 755
menus
Office 2003 keystrokes, 80
Check for Errors tool, 703–704
editing, 705
email messages, 706
Highlight Merge Fields
Preview Results option, 700–701
Merge option for master documents, 569
Merge Formatting option, 230–231, 917
Merge to E-mail dialog box, 706
Merge to New Document dialog box, 705
MERGEFIELD field, 737
merging
mail. See mail merge
subdocuments, 572
table cells, 389
Message Bar settings, 942
MHTML (MIME HTML) format, 788
Microsoft Office Activation Wizard, 139
Microsoft Office Excel Worksheet Object option, 850
Microsoft Office Trusted Location dialog box, 934–935
Microsoft Services Agreement, 427
Microsoft Translator service, 299
Microsoft Word Document Object option, 354
MIME (Multipurpose Internet Mail
Extensions) format, 788
MIME HTML (MHTML) format, 788
MIN function, 396
Mini Toolbar
displaying, 902
minimized screen state, 14
missing Ribbon tabs, 138
Modern Language Association (MLA) style, 646
modes, spelling, 286
Modify Building Block dialog box, 339
Modify Location dialog box, 114
Modify option for indexes, 633
Modify Style dialog box
creating styles, 210
envelopes, 359
outline levels, 100
tables of authorities, 665–666
templates, 556
updating styles, 135
modules, copying macros to, 956–958
monospaced fonts, 76
More button
Find and Replace, 255
table styles, 398
More Colors option, 399, 538–539
More Columns option, 525
More controls button for QAT, 880
More items option for letters, 708
More Paper Sizes option, 500
More Symbols option, 478
mouse selection, 136
Move object with text option, 442
Move Up/Move Down option, 415
Move with Text option, 383–384
moving
dragging and dropping, 225
F2 key, 226
rows, 381
SmartArt items, 406
subdocuments, 574
text box shapes, 474
WordArt, 453
multi-selecting text, 76
multi-stroke key assignment, 868–869
Multilevel list button, 188, 621
multiple documents, combining, 823–824
multiple indexes, 635
multiple pages for table spanning, 394
multiple undo or redo, 33
Multipurpose Internet Mail Extensions (MIME) format, 788