Index

A

Above option for cross-references, 599

academic documents, line numbering in, 509–510

Accept All option, 316

Accept All Changes Shown option, 818–819

accepting changes, 818–819

Access files for mail merge, 683

accounts

blog, 788–789

switching, 36–37

types, 4–5

.acl (AutoCorrect list) files, 309

actions, 342–343

enabling, 343–344

undoing and redoing, 20, 33, 880

activation of Word, 139–140

Active Application Add-ins option, 929

ActiveX controls, 744

forms, 745–746

settings, 938–939

Add a Digital Signature option, 798

Add a Signature Line button, 801

Add Choice dialog box, 761

Add Custom dictionary dialog box, 285

Add Field dialog box, 677

Add Help Text option, 752

add-ins

macros, 963–965

settings, 937–938

Word Options, 929–931

Add-Ins tab, 929–931

Add option for charts, 415

Add New Placeholder option, 652

Add New Source option, 648, 651

Add New Tab option, 891

Add Services options, 296

Add Shape options, 409

Add Space After Paragraph option, 183

Add space for underlines option, 928

Add spell check option, 281

Add Template dialog box, 964

Add Text tool

tables of contents, 608–609

text box shapes, 476

Add to Contacts option, 342

Add to Document option, 360–361

Add to Field option, 725

Add to Quick Access Toolbar option, 882–883

Add to Style Gallery option, 215

Additional Actions menu, 342–343

Additional Signing Information dialog box, 798

Address Block tool

letters, 708

mail merge, 694–696

address book in Outlook, 860–861

ADDRESSBLOCK field, 737

addresses

cells, 395

envelopes, 356–358

labels, 362

mail merge, 675–678

validating, 691

Adjust line height to grid height in the table option, 928

Advance field, 735

advanced properties, 109–110

Advanced tab, 913–914

charts, 918

cut, copy, and paste settings, 916–918

Display settings, 904, 921–923

Editing options, 914–916

Font dialog box, 164

General options, 927–928

Image Size and Quality settings, 918

kerning, 165

Layout and Compatibility settings, 928–929

OpenType, 166

Preserve fidelity options, 926

Print settings, 923–925

Save settings, 925–926

Show document content settings, 919–921

Word Options, 35–36, 901

Advanced Track Changes Options dialog box, 814–815

After setting for paragraph spacing, 183

aliases for styles, 555

Align Left button, 181

Align Objects tool, 458

Align Right button, 181

alignment

graphics, 437–438

tables, 382, 392

text, 181

text boxes, 472–473

vertical page, 507–509

WordArt, 458

alineas, 173

All Commands category, 871

All Commands option, 892

All Markup view, 811–813

All Pictures button, 426

All Reference Books option, 296

All Research Sites option, 296

All Tabs option, 892

All Word commands option, 873

Allow AutoFormat to override formatting restrictions option, 806

Allow background saves option, 926

Allow carriage returns (multiple paragraphs) option, 759

Allow documents on a network to be trusted option, 936

Allow fields containing tracked changes to update before printing option, 924

Allow Office to connect to the Internet option, 945

Allow opening a document in Draft view option, 928

Allow overlap option, 442

Allow sending files to improve file validation option, 945

Allow spacing between cells setting, 393

Allow text to be dragged and dropped option, 915

Allow the Research task pane to check for and install new services option, 945

Allow Trusted Locations on my network (not recommended) option, 935

Allow users to search only the services that can block offensive results option, 297

alphabetic switch for fields, 726

Alt key

indents, 180

margins, 498

picture resizing, 440–442

text boxes, 466

Alt+clicking for selecting text, 76

Alt+dragging for selecting text, 76

alternative text, 474

Always create backup copy option, 925–926

Always Show Reading Toolbar, 85

Always use these values regardless of my sign in to Office option, 903

American Psychological Association (APA) style, 646

anchors

object, 907

pictures, 442

And operator for mail merge records, 690–691

angle brackets (<>) in HTML, 785

animated marquee in Excel, 847–848

ANSI character search codes, 250

antivirus programs, 9

antonyms, 294

any character in wildcard searches, 257

APA (American Psychological Association) style, 646

Applications tab in Task Manager, 961

Apply Styles pane, 205

envelopes, 359

equations, 489

footnotes and endnotes, 644

applying

character formatting, 149

passwords, 809–811

Style Sets, 210–212

styles, 114

Apps for Office window, 290–292

Arabic switch for fields, 726

Around text wrapping option, 382

arranging pictures, 458–459

art. See SmartArt; WordArt

Artistic Effects tool, 446

ASCII characters search codes, 250

ASK field, 697, 737

Aspect Ratio option, 442

assigning

multi-stroke keys, 868–869

shortcut keys, 866–867

asterisks (*) in wildcard searches, 260–261

Attach Template dialog box, 553

attachments in email documents, 780–781

attributes in paragraph formatting, 175–177

AUTHOR field, 734

Auto-hide Reading Toolbar option, 85

Auto-hide Ribbon option, 88

AutoCaption dialog box, 623–624

AutoCaptioning, 623–624

AutoClose macro, 966

AutoComplete with AutoText Gallery entries, 335–336

AutoCorrect As You Type feature, 588–589

AutoCorrect feature, 103, 303

actions, 344

AutoFormat, 313

capitalization corrections, 141–142, 304

entries

adding, 105–107

backing up, 309

removing, 105

sharing, 310

formatted corrections, 308–309

fractions, 320–322

limits, 309

Math AutoCorrect, 310–312

operation, 103

options, 103–105, 304–305

overview, 103

replacing text as you type, 306–307

summary, 326

symbols, 479

AutoCorrect Options dialog box, 140–142

AutoCorrect tab, 304

AutoExec macro, 965

AutoExit macro, 966

AutoFit behavior in tables, 373–374

AutoFit to Contents option, 376

AutoFit to Window command, 374

AutoFormat feature, 303, 312

vs. AutoFormat As You Type options, 312

bullets, numbers, boxes, and borders, 140–141

preparing for, 313–315

running, 315–317

summary, 326

tips and techniques, 320–322

working with, 312–313

AutoFormat As You Type feature, 140

vs. AutoFormat, 312

hyperlinks, 589

options, 317–319

AutoMark feature, 631–632

automatic hyperlinks, 588–589

automatic hyphenation, 323–324

automatic macros, 965–966

Automatic options for tables of contents, 604

automatic section breaks, 504

Automatically create drawing canvas when inserting Autoshapes option, 124, 915

Automatically update option, 207

Automatically update document styles option, 553

AutoNew macro, 966

AUTONUM field, 738

AUTONUMLGL field, 738–739

AUTONUMOUT field, 739

AutoOpen macro, 965–966

AutoRecover feature, 116–120

AutoRecover file location setting, 910

AutoText fields

Building Blocks with, 339–340

forms, 752

links, 735

Spike, 226–227

AutoText Gallery entries, 335–336

AutoTextList field, 736

AVERAGE function, 396

axes in charts, 417

B

background

charts, 418

color, 538

formatting, 534–537

patterns, 542

pictures, 446, 543–544

printed vs. onscreen, 534–537

removing, 547–548

settings, 903

vs. watermarks, 537

WordArt, 454–455

backspaces in AutoFormat, 319

Backstage view

digital signatures, 799

online presentations, 781–782

SkyDrive, 828

backups

AutoCorrect entries, 309

AutoRecover, 116–120

Building Blocks, 336–338

Math AutoCorrect list, 312

options, 925–926

backward-compatibility of .docx files, 68

Balance sBCS characters and DBCS characters option, 928

balancing columns, 528–529

balloons for comments, 812–814, 817

Banded Columns option, 398

Banded Rows option, 398

BARCODE field, 739

Before setting for paragraph spacing, 183

beginning of word in wildcard searches, 258

Behind Text wrap setting, 126, 432

below option for cross-references, 599

bibliographies, 645

citations

editing, 654

existing, 651–652

inserting, 656–657

placeholder, 652–653

converting to text, 658–659

deleting, 658

inserting, 657–658

saving, 660

Source Manager, 650–651

sources, 646

deleting, 654–655

external, 655–656

inserting from scratch, 647–650

styles, 646–647

updating, 658–659

BIBLIOGRAPHY field, 725

Bibliography gallery, 660

binary format, 943–944

Bing Image Search, 427, 429

Bing Video Search, 449

Bitmap option in Excel, 850

blank documents

creating, 50–51

templates, 57

bleeds, printer, 536

Block Quick Style Set switching option, 806

Block Theme or Scheme switching option, 806

Block Theme switching, 218

Blog Post tab, 792

Blog post template, 57

blogs, 788

composing and publishing entries, 790–792

Open Existing option, 793–794

registering with platforms, 788–789

tools, 792–793

.bmp (Windows Bitmap) format, 426

body text fonts in themes, 562

bold

AutoFormat, 318

index page numbers, 630

Bookmark dialog box, 580, 582–583

bookmarks, 580

broken, 587–588

copying and pasting text, 584–585

cross-references, 600

displaying, 580–581

fields, 587, 725–726

Go to function, 268–269

hyperlinks, 591

marking, 582–583

names, 582–584

navigating, 585–586

overlap and redundancy, 584

unwanted and unexpected results, 587–588

Word-created, 586–587

working with, 585

Border and Shading Options dialog box, 533–534

Border Painter tool, 403

borders

adding and removing, 531–533

AutoFormat, 319

controlling, 140–141

paragraphs, 193–195, 463

pictures, 445

tables, 402–403

Borders and Shading dialog box

borders, 193–195, 532

paragraphs, 176–177

shading, 192

tables, 402

Borders gallery, 193

Borders Styles tool, 402

Bottom option for vertical page alignment, 508

Bottom of Page option for page numbers, 519

boxes

controlling, 140–141

paragraphs, 193–195

text. See text boxes

braces ({})

fields, 252

wildcard searches, 260

brackets ([])

bookmarked text, 580–581

controls, 45

fields, 725

template placeholders, 60

wildcard searches, 257–258, 260

breaks

line and page, 189–191

overview, 502–503

section. See sections

tables, 388

Bring Forward tool

text boxes, 471–472

WordArt, 458

broken bookmarks, 587–588

Browse dialog box for objects, 346

Browse for File tool, 592

Browse Object feature, 241

Browsed Pages option for hyperlinks, 591–592

browsing headings vs. Outlines, 101–102

Building Block Gallery

content controls, 764

forms, 744

Building Blocks, 327–328

adding, 330–333

with AutoText fields, 339–340

backups, 336–338

clearing formatting, 336

copying, 338–339

cover pages, 341

deleting and changing, 339

inserting, 334–335

Organizer, 329–330, 337, 465–466, 554–556

vs. Quick Parts, 328–329

sharing, 338

templates, 336–339, 556

text boxes, 465–466

Building Blocks.dotx file, 337–338

built-in AutoCorrect entries, 105

Built-In Building Blocks.dotx file, 337

built-in keyboard shortcuts, 79

bullets

AutoFormat, 319

controlling, 140–141

lists of text, 188–191

paragraphs, 173–174

buttons in QAT, 881–883

C

calculations

form fields, 754

tables, 395–397

canvas, dismissing, 124–125

capitalization

changing case feature, 160–161

controlling, 141–142

corrections, 304

drop caps, 462

fields, 726

Find and Replace, 255–256

Capitalize Each Word option, 161

caps switch, 726

Caption dialog box, 619–620

Caption Numbering dialog box, 621–622

captions

AutoCaptioning, 623–624

inserting, 619–620

labels, 620–621

numbering, 621–623

overview, 618–619

styles, 623

tables, 624–627

cardtext switch, 727

carets (^) in searches, 250, 257

case changing, 160–161

categories

Customize Keyboard dialog box, 871

fields. See fields

Quick Parts, 332

tables of authorities, 664–665

cell markers, 373

cells

addresses, 395

deleting contents, 386–387

inserting, 387–388

merging, 389, 392–393

shading, 399–400

size, 391

spacing, 392–393

splitting, 390–391

Center option

horizontal alignment, 181

vertical alignment, 508

centering paragraphs, 176

chaining text boxes, 468–469

Change All spell check option, 281

Change Chart Type dialog box, 414

Change Colors gallery, 408

Change Colors option, 416

Change Icon button, 853

Change Picture tool, 447

Change Shape tool, 410

Change spell check option, 281

changes, accepting and rejecting, 818–819

Chapter starts with style option, 520

character code symbols, 479–480

character formatting, 146

applying, 149

changing case, 160–161

clearing, 152–153

copying, 151–152

direct vs. styles, 146–149

fonts, 153–155

keyboard shortcuts, 168–169

language settings, 161–163

Mini Toolbar, 166–167

repeating, 150

shading, 157–158

techniques, 150

text color, 156–160

text effects and typography, 167–168

Character set setting, 479

character styles, 96, 146

CHARFORMAT switch, 727

charms, 42

Chart Elements settings, 413

Chart Filters button, 419

Chart Tools Design tab, 850–851

Chart Tools Format tab, 128

charts, 411

Advanced tab, 918

background, 418

data, 414–415

design, 413–414

Excel, 850–852

filtering, 418–419

formatting, 417–418

inserting, 411–413

layout, style, and colors, 415–416

Selection Pane, 419–420

type, 414

Check Box controls, 744–745, 765

Check for Errors option, 700, 703–704

Check Microsoft Office documents that are from or link to suspicious websites option, 945

Check spelling as you type option, 286

Checked styles are currently allowed option, 806

Checking and Reporting Errors dialog box, 703–704

Chicago style, 646–647

Choose commands option, 892–893

Choose Display and Help Languages settings, 912

Choose Profile dialog box, 681

Choose the extensions you want Word to open by default option, 903

Choose Translation Language option, 300

CITATION field, 652

citations

bibliographies. See bibliographies

tables of authorities. See tables of authorities

Classic WordArt, 451

Clear All option for Clipboard pane, 237

Clear Formatting option, 152–153, 206

Clear Formatting of # Instance(s) option, 204

Clear Highlighting option, 254

clearing

Building Block formatting, 336

character formatting, 152–153

direct formatting, 133–135

styles, 206

Click and Type feature, 51

Click Enable remote viewers to download the document to check it option, 782

client programs for objects, 345

Clipboard, 221

Clipboard pane, 235–238

Excel, 847–850, 855–857

heading styles and document organization, 227–230

keyboard shortcuts, 224

objects, 354–355

overview, 221–222

pasting from, 229–234, 236–237

pictures, 430

removing items from, 237

Ribbon, 223–224

search codes, 253

summary, 239

system tray icon and notification, 238–239

tables, 380

working with, 222–223

cloning for templates, 552–553

closing File tab, 30–31

cloud

integration with, 11

recent documents, 61–62

SkyDrive. See SkyDrive

cloud-connected Microsoft accounts, 4

cloverleaf method for shortcut keys, 866–867

Code window for macros, 967

Collapse Subdocuments option, 569, 573

Collapse tool, 99

collapsing

Outlines, 99

subdocuments, 573–574

Collated option for printing, 90

Collect Without Showing Office Clipboard option, 235–236

colons (:) in indexes, 635

color

background, 538

borders, 193

cell shading, 399

charts, 415–416

gradients, 540–541

paragraph shading, 191–193

patterns, 542–543

pictures, 445–446

printed vs. onscreen, 534–537

SmartArt items, 407–408

styles, 200

text, 156–160

textures, 541–542

themes, 539–540, 561–562

Track Changes, 815

Color Saturation setting, 446

Color Tone setting, 446

Colors dialog box, 538–540

column breaks search codes, 250

Column tab, 385

columns, 523–524

balancing, 528–529

copying, 380–381

deleting, 386–387

footnotes and endnotes, 639

formatting, 523

horizontal ruler for, 526

indexes, 633

inserting, 387–388

lines between, 526

moving and copying, 380–381

number of, 524–525

section breaks, 526–527

sections, 502

selecting, 378–379

size, 384–385

splitting, 390–391

tables, 372, 374, 376

Columns dialog box, 525–527

Combine Documents dialog box, 824

combining documents, 823–824

Combo Box controls, 744, 762

Comic Sans font, 161

comma-separated value (.csv) files, 680

command keyboard shortcuts, 18–19

command-line startup switches, 971–974

commands

Customize Keyboard dialog box, 871–872

QAT, 881–882, 885–886

Ribbon, 892–894

Commands Not in the Ribbon category, 871

commas (,)

fields, 729

wildcard searches, 260

comments, 811

displaying, 816–817

Go to function, 269

inserting, editing, replying to, and deleting, 813–814

online presentations, 784

restrictions, 797, 809

search codes, 252

viewing, 811–813

COMMENTS field, 734

Comments pane, 784

common formatting for paragraphs, 174–175

Compare dialog box, 819

Compare Documents dialog box, 819–820

COMPARE field, 733, 737

comparing documents, 819–822

Compatibility Checker

pictures, 424

Word versions, 64, 67–71

Compatibility Pack, 71

compiling indexes, 632–633

Complete the merge, pausing to report each error as it occurs option, 704

Complete the merge without pausing. Report errors in a new document option, 704

composing blog entries, 790–792

Compress Picture tool, 446

Compress Pictures dialog box, 446–447

compressing

.docx files, 68

fonts, 165

Computer option for recent documents, 61

concordance files, 631–632

Confirm file format conversion on open option, 928

Connect to dialog box, blogs, 791

consistency

styles for, 93

templates for, 55

Contact window, 342

containers for pictures, 432

Contains operator, 690

content

Document Inspector, 803–804

objects, 348–349

templates, 59–60

Content control cannot be deleted option, 758

Content Control Properties dialog box, 758

content controls, 45, 744–745, 757

Building Block Gallery, 764

Check Box, 765

combo box, 762

Date Picker, 762–763

Design mode, 757–758

drop-down list, 760–762

equations, 483

overview, 758

picture, 760

plain text, 759

Repeating Section, 765

rich text content, 759

templates, 60, 550–551

Contents cannot be edited option, 758

context-sensitivity

QAT, 880

shortcut menus, 24–25

contextual command buttons, 24–25

contextual tabs, 12–13, 17–19

continuation notices for footnotes and endnotes, 645

Continue from previous section option, 520

Continuous section breaks, 502, 527

Control AutoCorrect Options command, 304

controls. See content controls

Convert backslash characters into yen signs option, 929

Convert Existing Form option, 766

Convert Table to Text dialog box, 378

Convert Text to Table dialog box, 376–377

Convert to Endnote option, 642

Convert to Footnote option, 642

converting

bibliographies to text, 658–659

.docx files into .docm, 71

files into master documents, 571–572

footnotes and endnotes, 642–643

formats, 64–67

placeholder to sources, 653

PowerPoint presentations to Word documents, 859–860

subdocuments into master document text, 572

tables of contents into text, 617

tables to text, 377–378

text to tables, 375–377

Word outlines to PowerPoint presentation, 858–859

Copy option

Clipboard, 222

Ribbon, 223

Copy Picture option, 430

Copy remotely stored files onto your computer and update the remote file when saving option, 926

copying

bookmarked text, 584–585

Building Blocks, 338–339

character formatting, 151–152

Clipboard. See Clipboard

columns, 380–381

dragging and dropping, 225

F2 key, 226

macros to new modules, 956–958

rows, 381

settings, 916–918

Spike for, 226–227

styles and macros, 555

table matter, 380–381

text pictures, 233–234

corrections

AutoCorrect. See AutoCorrect feature

AutoFormat. See AutoFormat feature

Corrections tool for pictures, 446

corruption from master documents, 567

cover pages, 341

Create Custom Dictionary dialog box, 285

Create Digital Certificate dialog box, 958–959

Create from File tab, 852–853, 857

Create Handouts option, 860

Create Link button, 469

Create New Building Block dialog box, 331–332, 335, 339, 505

Create New Category dialog box, 332

Create New Document option, 593–594

Create New Style from Formatting dialog box, 209–210

Create New Style option, 401

Create New tab

Excel, 852–854

objects, 345

Create New Theme Colors dialog box, 561–562

Create New Theme Fonts dialog box, 563

Create Shortcut Here option, 7, 353

Create Source dialog box, 646, 648, 650, 653

CreateDate field, 732

Creative Commons licensing, 427–428, 430

cropping

pictures, 439, 442–443

screen shots, 431

Cross-reference dialog box, 597–600

Cross-reference tool, 619

cross-references

bookmarks, 600

captions, 619

equations, figures, and tables, 601

footnotes and endnotes, 600–601

headings, 598–599

indexes, 630

master documents, 567

numbered items, 599–600

overview, 596–598

.csv (comma-separated value) files, 680

Ctrl key

dragging and dropping, 225

Excel, 846

picture resizing, 440–442

safe mode, 9

text boxes, 466

Ctrl+Alt+Plus Sign keys, 866–867

Ctrl+click keys

hyperlinks, 589–590

selecting text, 75

curly braces ({})

fields, 252

wildcard searches, 260

Current Folder option, 591

Current Lists for bibliographies, 646, 649–651, 653, 655–656

Current Position option, 519

Custom color dialog box, 540

Custom Colors tab, 538

Custom Conversion option, 767

custom dictionaries, 283–286

Custom Dictionaries dialog box, 284–285

custom groups on Ribbon, 889–890

custom indents, 180–181

custom keystrokes, 80

custom levels for Outlines, 100–101

Custom Margins option, 497

Custom Office Templates folder, 550, 552, 554

Custom Watermark option, 545

Custom XML Data option, 803

Customize Address List dialog box, 677

Customize Colors option, 561

Customize Columns button, 677

Customize Fonts option, 563

Customize Keyboard dialog box, 81

categories, 871

commands, 871–872

List Commands command, 872–874

macros, 876–877, 951

multi-stroke key assignments, 869

shortcut keys, 866–867

styles, 874

symbols, 875

Word Options, 870–871

Customize Keyboard Shortcut dialog box, 866

Customize Quick Access Toolbar

commands, 881–882

groups, 882–883

macros, 951

Customize Quick Access Toolbar menu, 881–882

Customize Ribbon dialog box, 895–896

Customize Ribbon tab, 888

commands, 892

tabs, 894

Cut option

Clipboard, 221–222

Ribbon, 223

cutting

sentence and word behavior, 136–137

settings, 916–918

D

dashes

AutoFormat, 318

pictures, 445

search codes, 250

data in mail merge

attaching, 686–687

considerations, 672–673

documents, 675–678, 684–686

fields, 673

file formats, 673–674

records, 673

DATABASE field, 737

Date and Time dialog box, 715

date and time fields, 732–733

DATE field, 715, 732

date format

switches, 730–732

text fields with, 751–753

date picker, 46–47, 744, 762–763

decimal point (.) switch for fields, 729

decorative formatting, 177

Decrease Font Size tool, 156

Decrease Indent tool, 178

Default Paragraph Font style, 171

Default paragraph style option, 916

Default personal templates location setting, 911

Default Programs button, 903

Default tray option, 924

defaults

file locations, 114, 911

paste method, 231–232

QAT, 887

tables of contents, 606–608

tabs, 54

themes, 566

Define tool, 289–290

definitions, finding, 289–292

Delete All Comments in Document option, 814

Delete Cells dialog box, 387

Delete Comment option, 814

Delete Label option, 620

deleting

bibliographies, 658

Building Blocks, 339

comments, 813–814

dictionary items, 284–285

footnotes and endnotes, 642

macros, 555

mail merge fields, 677

page numbers, 519

section breaks, 503–504

SmartArt items, 406

sources, 654–655

Style Sets, 211–214

styles, 218, 555

tables, 386–387

tables of contents, 615–616

delimited files for mail merge, 680–681

delivery addresses for envelopes, 356–357

demoting

Outlines, 98–99

SmartArt items, 406

descriptions

Building Blocks, 332

macros, 950

Design mode

content controls, 757–758

Date Picker, 762

forms, 747

Repeating Section content controls, 765

Design tab

charts, 413–416

equations, 483, 486

fonts, 563

headers and footers, 513

page borders, 532

page numbers, 518–519

SmartArt items, 406–407

Style Sets, 211

tables, 397

themes, 561–562, 564–565

watermarks, 548

designing text boxes, 466–467

desktop shortcuts, 6–8

Desktop tile, 5

Detect language automatically option, 162

Developer tab

Building Block Gallery controls, 764

content controls, 757, 759

Date Picker, 762

displaying, 138, 553, 894

drop-down lists, 761

forms, 743–748, 750–751, 753–755

List Commands command, 872

macros, 876, 948–950, 952–953, 964, 969

templates, 553–554

dialog boxes on Word screen, 26–27

dictionaries

custom, 283–286

definitions, 289–292

excluding, 288–289

spelling, 281

Different First Page option, 507, 515

Different Odd & Even Pages option, 507, 515–516

Digital Certificate for VBA button, 958

Digital Signature dialog box, 959

digital signatures, 796–798

macros, 958–960

process, 798–799

removing, 800–801

signature lines, 801–802

digits in search codes, 252

direct character formatting, 146–149

direct formatting with styles, 133–135

direction of table text, 392

Directory option for mail merge, 685

Disable all Application Addins (may impair functionality) option, 938

Disable all controls without notification option, 938

Disable all macros except digitally signed macros option, 940

Disable all macros with notification option, 940

Disable all macros without notification option, 940

Disable all Trusted Locations option, 935

Disable hardware graphics accelerations option, 923

Disable Linked Styles option, 205

Disable notification for unsigned add-ins (code will remain disabled) option, 937

Disable Trusted Documents option, 936

Disabled Application Add-ins option, 929

Disabled Items dialog box, 931

Discard editing data option, 918

discretionary hyphens, 907

dismissing drawing canvas, 124–125

Display for Review settings, 817

Display mode for equations, 482

Display tab

Advanced tab, 921–923

tables of contents, 613

Word Options, 904–908

displaying

bookmarks, 580–581

chart elements, 417

comments, 816–817

equations, 482

File tab, 30–31

footnotes and endnotes, 641–642

styles, 214–215

white space, 905–906

Distribute Columns button, 391

Distribute Rows button, 391

Do not automatically hyperlink screenshot option, 916

Do not check spelling or grammar setting, 161, 163

Do not compress images in file option, 918

Do not embed common system fonts option, 911

Do not open selected file types option, 942

Do Not Show in Table of Contents option, 609

.doc files, 69–70

.docm files, 71, 963

DOCPROPERTY field, 734

Document Building Blocks folder, 339

Document Inspector, 803–804, 946

Document Panel, 108–109

Document Related Add-ins option, 929

document text in headers and footers, 516

documentation

bibliographies. See bibliographies

endnotes. See footnotes and endnotes

headers and footers, 521

summary, 667

tables of authorities. See tables of authorities

documents, 40

automation fields, 733

blank files, 50–51

Clipboard, 227–230

combining, 823–824

creating, 40–43

default tabs, 54

emailing, 780–781

files from templates, 55–61

form elements, 742

hyperlinks to, 592–593

information fields, 734

jumping to locations in, 266–270

launching Word from, 8–9

master. See master documents

merge. See merge documents

online presentations, 781–784

opening existing files, 60–62

paragraphs, 54

printing, 90–91

saving and file formats, 62–67

Style Sets for, 210–214

typing text, 51–52

Documents folder for SkyDrive, 828

DocVariable field, 733

.docx files, 68

converting to .docm, 71

vs. .doc, 69–70

vs. .dotx, 553

macros, 963

structure, 72–74

Does not contain operator, 690

dollartext switch, 727

Don't allow any apps to start option, 937

Don't allow apps from the Office Store to start option, 937

Don't expand characters spaces on a line that ends with SHIFT-RETURN option, 929

Don't hyphenate option, 191

Don't show the Backstage when opening or saving files option, 910

.dotm files, 71, 963

dots at paragraphs, 191

.dotx files, 71

vs. .docx, 553

macros, 963

styles, 214

double quote (") characters in AutoFormat, 320

Double-tap gesture, 77

Download a file periodically that helps determine system problems option, 945

Draft view

fonts, 920

footnotes and endnotes, 640–642, 645

working in, 82–83

wrapping in, 113, 919

dragging, 225

Excel, 857

from Explorer, 352–353

graphics, 437–438

from open programs, 353–354

for selecting text, 75

Draw Table tool, 372

Draw Text Box option, 521

Draw underlines on trailing spaces option, 929

drawing canvas, dismissing, 124–125

drawing layers, 432

drop caps, 462

Drop-Down Form Field Options dialog box, 753–754

Drop-Down Form Fields, 745, 753–754

drop-down list controls, 744, 753–754, 760–762

duplicate records in mail merge, 691–692

E

E-mail Message option, 685

Edit Citation dialog box, 654

Edit Comment option, 812

Edit Data option, 850–851

Edit Data Source dialog box, 687

Edit Document option, 839

Edit Field option, 350, 721

Edit Hyperlink dialog box, 596

Edit in 2-D tool, 410

Edit in Word App option, 839

Edit Individual Documents option, 705

Edit Links to Files option, 426

Edit Name dialog box, 649

Edit option for charts, 415

Edit Recipient List option, 678, 687

Edit Source dialog box, 653

Edit Wrap Points option, 435

editing

Advanced tab, 914–916

citations, 654

clearing formatting, 133–135

comments, 813–814

cut and paste sentence and word behavior, 136–137

footnotes and endnotes, 641–642

headers and footers, 512–513

Insert/Overtype indicator, 128–130

Live Preview, 131–133

macros, 953–955

merge documents, 705

missing Ribbon tabs, 138

mouse selection, 136

PDF files, 774

restrictions. See Restrict Formatting and Editing settings

typing replaces selected text, 131

editors, tracking changes by, 814–816

EditTime field, 732

effects

pictures, 445, 448

shapes, 410

text, 167–168

themes, 564

Effects settings, 448

80-20 Rule, 879

electronic postage

envelopes, 361

letters, 708

ellipsis (…) on QAT, 885

Em dashes (--) in search codes, 250

email

documents, 780–781

hyperlink addresses, 589, 594–595

merge documents, 706

Embed fonts in the file option, 911

Embed linguistic data option, 926

Embed only the characters used in the document (best for reducing file size) option, 911

embedding

fonts, 155, 911–912

vs. linking, 346–348

.emf (Enhanced Metafile) format, 426

En dashes (-) in search codes, 250

Enable all controls without restrictions and without prompting (not recommended, potentially dangerous controls can run) option, 939

Enable all macros (not recommended, potentially dangerous code can run) option, 940

Enable background repagination option, 928

Enable click and type option, 916

Enable Content option, 936

Enable Editing button, 774

Enable Live Preview option, 903

Enable Protected View for files located in potentially unsafe locations option, 941

Enable Protected View for files originating from the Internet option, 941

Enable Protected View for Outlook attachments option, 942

Enable Trust Center Logging option, 942

enabling actions, 343–344

Encrypt PDF Document dialog box, 778–779

end of word in wildcard searches, 258–259

End Online Presentation option, 782

End Process option, 961

End task option, 961

endnotes. See footnotes and endnotes

Enforce accented uppercase in French option, 282

Enhanced Metafile (.emf) format, 426

enhanced ScreenTips, 26

Enter key for paragraphs, 54

Entry field for tables of contents, 613

Envelope Options dialog box, 358–360

Envelope Size dialog box, 358

envelopes

adding to documents, 361

creating, 42–43

electronic postage, 361

filling in, 45–46

formatting, 359–360

mail merge, 685

options, 358–360

printing, 50, 355–357

return addresses, 358

Envelopes and Labels dialog

box envelopes, 356–360

labels, 362

Outlook, 860–861

Eq field, 735

Equal Column Width option, 526

Equal to operator, 690–691

equals signs(=)

formulas, 734–735

tables, 395

Equation gallery, 480–483

Equation Options dialog box, 486–487

Equation tool, 483

equations, 480–481

cross-references, 601

formula fields, 734–735

fractions, 322

Go to function, 270

Math AutoCorrect, 484–486

numbering, 488–490

options, 486–487

Professional and Linear, 484

saving, 483

from scratch, 483

structures, 486–487

text with, 486

working with, 483–484

Eraser tool, 404

“Error! Bookmark not defined” message, 587, 726

“Error! Reference source not found” message, 587

Even Page section breaks, 502, 527

Excel, 845

charts, 850–852

Clipboard, 847–850

content from, 846

mail merge, 683

objects, 852–854

tables, 854–855

Word content in, 855–857

Exceptions for proofing settings, 908

exceptions for spelling and grammar, 288

exclamation marks (!)

Document Inspector, 804

wildcard searches, 260

exclude dictionaries, 288–289

existing citations for bibliographies, 651–652

existing files

hyperlinks to, 591–592

master documents from, 569–570

opening, 60–62

exiting Word, 38–39

Expand all headings when opening a document option, 920

Expand Subdocuments option, 573

Expand tool for Outlines, 99

expanding subdocuments, 573–574

exporting

files, 66–67

Ribbon customizations, 897

Expression setting, 755

expressions

form fields, 755

wildcard searches, 259

extensions

.docx files, 68

settings, 903

external sources in bibliographies, 655–656

F

F1 key, 752

F2 key, 226

F4 key, 150

F9 key, 716, 720

favorites, 114–116

Field dialog box, 719, 721

bookmarks, 587

categories, 732–740

tables of contents, 617

working with, 722–725

Field Options dialog box, 634, 724–725

Field shading option, 920

Field Specific Switches tab, 725

fields

basics, 714–715

bibliographies, 649

bookmarks, 587, 725–726

citations, 652

date and time, 732–733

description, 713–714

document automation, 733

document information, 734

equations, 489–490, 734–735

Field dialog box, 722–725

form. See forms

formulas, 734–735

Go to function, 269

hide codes, 723–725

indexes, 634, 735

keyboard shortcuts, 719–720

links and references, 735–736

locking, 587

mail merge, 672–673, 677–678, 693–696, 737–740

numbering, 738–740

search codes, 252

shading, 716–718, 920

shortcut menu tools, 721

showing and hiding codes, 718–719

summary, 740

switches. See switches

tables, 735

tables of authorities, 663

tables of contents, 613, 617–618

templates, 550

updating, 715–716

user information, 740

figures and cross-references, 601

File Block Settings tab, 942–944

File explorer

dragging from, 352–353

starting Word from, 8

file formats

mail merge, 673–674

pictures, 426–427

File Locations option, 928

File tab, 30

displaying and closing, 30–31

recent documents and pinning, 32–33

FILENAME field, 734

files

AutoRecover and backup, 116–120

converting into master documents, 571–572

default locations, 114

dragging from Explorer, 352–353

inserting, 345–346

inserting pictures from, 423–426

inserting text from, 349–351

names, 63–64

opening, 60–62

saving and formats, 62–67

from templates, 55–61

FILESIZE field, 734

fill

cropping, 442

gradients, 540–541

patterns, 542–543

pictures, 543–544

shapes, 410

text boxes, 470

textures, 541

WordArt, 454

Fill & Line settings, 448

Fill command, 442

Fill Effects dialog box

gradients, 540–541

patterns, 542–543

pictures, 543–544

textures, 541

FILL-IN field, 697, 737

filling in

envelopes, 45–46

letters, 46–48

Filter and Sort dialog box, 688–691

Filter Records tab, 690

filtering

charts, 414, 418–419

mail merge records, 690–691

Find all word forms option, 262

Find and Replace tools, 241

bookmarks, 585–586

citations, 663

formatting, 263–266

Go to functions, 266–270

Ignore punctuation characters, 263

Ignore white-space characters, 263

Match case, 255–256

Match prefix and Match suffix, 262

More and Less buttons, 255

Navigation Pane. See Navigation Pane

Reading Highlight, 254

from Ribbon, 246–247

search codes, 249–253

search direction, 255

Sounds like, 262

special options, 253–254

whole words only, 256

wildcards, 256–262

Find dialog box

Outlook, 860

text highlight color, 159

Find Duplicates dialog box, 691–692

Find Entry dialog box

mail merge, 676–677

merge documents, 701–702

Find Options dialog box, 245–246

Find Recipient tool, 701–702

Find results in Navigation Pane, 243–244

Find what codes, 256–261

First Column option, 398

First Line Indent symbol, 179

First Line Indent tab, 187

first line indents, 178–179, 187

firstcap switch for fields, 727

Fit command for cropping, 442

Fixed Column Width option, 374

fixing section breaks, 507

Flag repeated words option, 282

flagged items, correcting, 279

Flickr service, 427–428

floating pictures, 432

Font dialog box

character formatting, 149–150, 163–166

previewing fonts, 132–133

Font group, 153–155

Font Size tool, 156

Font Substitution option, 920–921

Font tab, 163–164

fonts

color, 157

Draft view, 83

drop caps, 462

embedding, 155, 911–912

envelopes, 358

Font dialog box, 163–166

formatting, 146

fractions, 321

Home tab options, 153–155

Live Preview, 132–133

monospaced and proportional, 76

OpenType features, 166

selecting, 155

size, 155–156, 563, 920

SmartArt items, 406

styles, 200

symbols, 478–480

themes, 562–563

footers. See headers and footers

Footnote and Endnote dialog box, 638–639

footnotes and endnotes

basics, 637–638

converting, 642–643

cross-references, 600–601

deleting, 642

displaying and editing, 641–642

Go to function, 269

inserting, 640–641

options, 638–640

reference mark styles, 644

search codes, 251–252

separators and continuation, 645

styles, 643–644

Footnotes under Location option, 639

forged signatures, 800

Form Field Help Text dialog box, 752–753

Form Field Shading tool, 745

Format Page Numbers option, 519

Format Painter, 151–152

Format Picture pane, 447–448

Format Shape pane

text boxes, 473

WordArt, 456–457

Format tab

pictures, 128, 234, 435–436, 447–448

text boxes, 466–468, 474–476

WordArt, 452–453, 456

Format Text Effects pane, 468

formats

captions, 625

converting, 64–67

files, 62–67

indexes, 632

mail merge, 673–674

pictures, 426–427

table of contents, 609–610

formatted corrections in AutoCorrect, 308–309

Formatted Text (RTF) option, 850

formatting

AutoCorrect. See AutoCorrect feature

AutoFormat. See AutoFormat feature

character. See character formatting

charts, 417–418

clearing, 133–135

column, 523

creating, 750–753

envelopes, 359–360

equations, 488–490

Find and Replace, 263–266

fonts, 146

hyphenation, 323–325

letters, 48–49

overview, 145–146

page background, 534–537

page numbers, 519–521

paragraphs. See paragraphs

pictures and shapes, 443–448

restrictions. See Restrict Formatting and Editing settings

section breaks, 504–505

sections, 505–506

shading fields, 750–751

shapes for text boxes, 476

Show Markup, 817

SmartArt, 406–407, 410

vs. styles, 94–96

tables, 401

tables of authorities, 665–666

text boxes, 467–468

text issues, 351

units in, 145

WordArt, 452–453

Formatting dialog box, 401

formatting marks, nonprinting, 137–138

Formatting Restrictions dialog box, 805–807

forms, 741

basics, 741–742

content controls. See content

controls

creating, 742–743

date format in fields, 751–753

drop-down lists, 753–754

importing, 765–767

legacy tools, 744–745, 748–754

nonprinting characters, 750–753

numeric and calculation fields, 754–756

protecting, 745–748, 796

Run Macro On option, 756–757

summary, 768

text fields, 751–753

tools, 743–746

Formula dialog box, 396

formulas

fields, 734–735

tables, 395–397

fractions

AutoFormat, 318, 320

equations, 322

symbols, 320–322

Fragments and Run-ons option, 287

Frequently confused words setting, 286

from setting for symbols, 479

Full Screen Reading view, 512

functions with Math AutoCorrect, 311–312

G

galleries, 12

AutoText, 335–336

Bibliography, 660

Borders, 193

Building Block, 744, 764

Change Colors, 408

Cover Page, 341

Equation, 480–483

headers and footers, 512–513

Insert Citation, 649–650

Live Preview, 131–132

Margins, 497

Paragraph Spacing, 565

Position, 436

Quick Parts, 332, 335

Quick Tables, 369–370

Shading, 399

Shape Style, 410

Shapes, 474–475

SmartArt Styles, 409

structures, 486–487

Style, 199–201

style removal from, 215

Style Set, 210–212

Styles, 95–96

Symbol, 477–478

Table of Contents, 604–605

Table Style, 398–400

Text Effects and Typography, 167

theme color, 157

Theme Fonts, 563

Word screen, 21–22

WordArt Style, 451

General Options dialog box, 809–810

General options for Advanced tab, 927–928

General tab for Word Options, 34–35, 901–903

General Switches tab, 725

gestures, 76–78

Get a Digital ID dialog box, 798

.gif (Graphics Interchange Format), 426

Gimp program, 427

global add-ins, 964–965

Glow effect, 168

glyphs, 166

Go to Footer option, 513

Go to Footnote option, 642

Go to functions, 266–270

Go to Header option, 513

Go To tab, 585–586

GoBack command, 112

Google for image searches, 430

GoToButton field, 733

gradients, 540–541

grammar checking

exceptions, 288–289

language settings, 161–163

proofing options, 908

Recheck Document option, 287–288

Writing Style option, 286–287

Grammar Settings dialog box, 286–287

graphics, 123

charts. See charts

drawing canvas, 124–125

Go to function, 270

gradients, 540

headers and footers, 522

pictures. See pictures

placeholders in templates, 60

printed vs. onscreen, 534–537

resetting, 126–128

search codes, 251

signature lines, 802

size and quality, 918

SmartArt. See SmartArt

text wrapping, 125–126

WordArt. See WordArt

Graphics Interchange Format (.gif), 426

gray field placeholders, 60

Greater than operator

mail merge records, 690

wildcard searches, 258–259

Greeting Line merge field, 696, 708, 737

gridlines

graphics, 438–439

text boxes, 466

Group Objects tool, 458

groups

QAT, 882–883

removing, 894–895

Ribbon, 17, 889–890

text boxes, 472–473

H

Hanging Indent tabs, 187

hanging indents, 179, 189

Header Record Delimiters dialog box, 680–681, 684

header rows

mail merge, 678–681, 684

tables, 394, 398

headers and footers

Different First Page option, 515

Different Odd & Even Pages option, 515–516

distance from edge of page, 516–517

document information, 521

document text, 516

editing, 512–513

graphics, 522

inserting from galleries, 512–513

layers, 432, 511–512

Link to Previous option, 515

orientation, 499

overview, 510–511

page numbers, 517–521

sections, 502, 512

side margin material, 521

styles, 514

Heading number options, 599

heading styles, 86

AutoFormat, 319

Clipboard, 227–230

tables of contents, 604–606

themes, 562

Heading text option, 598

headings

cross-references, 598–599

expanding, 920

Go to function, 270

master documents, 567

moving between, 78

Height setting, 500–501

help

form fields, 752

Help system, 37–38

online vs. local, 138–139

Visual Basic Editor, 967

Help button, 15

Help Key, 752

hex switch for fields, 727

Hidden and Empty Cells option, 415

Hidden Bookmarks option, 586, 600

hidden text in printing, 907–908

Hide All button for charts, 420

hide codes for fields, 723–725

Hide grammar errors in this document only option, 908

Hide Marks option, 317

Hide Source Documents option, 822

Hide spelling errors in this document only option, 908

hiding

field codes, 718–719

rulers, 88

Highlight all search option, 246

highlight color, 158–160

Highlight Merge Fields option, 700, 702–703

Highlight Updates option, 817

highlighter marks, 905

Home Page tool, 792

horizontal font spacing, 165

Horizontal Position setting, 383

horizontal ruler, 526

HTML (Hypertext Markup Language)

mail merge, 683–684

overview, 785

Word differences, 786–788

HTML Format option, 850

HTTP (Hypertext Transfer Protocol), 589

Hyperlink field, 736

Hyperlink tool, 588

hyperlinks, 588

automatic, 588–589

changing, 596

to current document, 592–593

e-mail address, 594–595

to existing files and web

pages, 591–592

HTML, 785

inserting, 590–591

new documents, 593–594

tables of contents, 610, 618

text boxes, 469

working with, 589–590

Hypertext Markup Language (HTML)

mail merge, 683–684

overview, 785

Word differences, 786–788

Hypertext Transfer Protocol (HTTP), 589

hyphenation, 323

AutoFormat, 318

automatic, 323–324

manual, 324–325

nonbreaking, 325

optional, 907

search codes, 251

Hyphenation dialog box, 323–324

hyphenation zones, 323

I

I-beams, 580

icons

objects, 348–349, 853

system tray, 238–239

IF field, 697, 733, 737

Ignore All spell check option, 281

Ignore Internet and file addresses option, 282

Ignore punctuation characters option, 263

Ignore spell check option, 281

Ignore white-space characters option, 263

Ignore words in UPPERCASE option, 282

Ignore words that contain numbers option, 282

Illustrations settings, 424

Image Search feature, 430

Image Size and Quality settings, 918

images. See graphics

Import Wizard, 766

importing

forms, 765–767

Ribbon customizations, 897

In Front of Text wrap option, 433, 452

In Line with Text wrap option, 432, 470

Inactive Application Add-ins option, 929

Include chapter number option, 520

INCLUDEPICTURE field, 424, 588, 720, 736

INCLUDETEXT field, 350, 588, 736

Increase Font Size tool, 156

Increase Indent tool, 178

Incremental find option, 245

Indent attribute, 175

Indent from left setting, 382

Indent Left button, 178

Indent Right button, 178

indentation, 178

AutoFormat, 319

custom and mirror, 180–181

indexes, 635

paragraphs, 175

ruler, 178–180

tables, 382

Indented index style, 633

Indents and Spacing tab, 180

Index dialog box, 633

INDEX field, 634

indexes, 627–628

AutoMark feature, 631–632

compiling and inserting, 632–633

fields, 634, 735

marking entries, 628–632

multiple, 635

page numbers, 630

subentries and styles, 635

updating, 635

indicators marks, nonprinting, 137–138

INFO field, 734

Info screen

file conversions, 64–65

properties on, 107–108

InfoPath

content controls, 757

importing forms into, 765–767

Information Rights Management, 797

Ink option, 817

Insert Address Block dialog box, 694–696

Insert and Link setting, 425

Insert Caption feature, 488, 620

Insert Category tool, 793

Insert Chart dialog box, 411, 415

Insert Citation gallery, 649–651

Insert Content Only option, 490

Insert Date and Time button, 714–716

Insert Field dialog box, 652

Insert File dialog box, 349

Insert Frames option, 745

Insert Greeting Line dialog box, 696

Insert Hyperlink dialog box, 590–595

Insert Index dialog box, 629, 632

Insert Index tool, 627

Insert Merge Field dialog box, 708–709

Insert Merge Field tool, 693

Insert mode, 52–53, 128–130

Insert Online Pictures feature, 11

Insert option for master documents, 569

Insert Outline dialog box, 858–859

Insert/paste pictures as option, 917

Insert Picture dialog box, 424

backgrounds, 543

signature lines, 802

Insert Pictures dialog box

online pictures, 428–429

watermarks, 547

Insert Subdocument dialog box, 570

Insert tab

bookmarks, 582

Excel, 857

Insert Table dialog box, 372–373, 375

Insert Table of Figures option, 624

Insert Video window, 449

Insert Windows window, 447

inserting

bibliographies, 657–658

Building Blocks, 334–335

captions, 619–620

charts, 411–413

citations, 656–657

comments, 813–814

cover pages, 341

equations, 482

footnotes and endnotes, 640–641

headers and footers, 512–513

hyperlinks, 590–591

indexes, 632–633

objects and files, 345–346

vs. overtyping, 52–53

page numbers, 517–519

pictures, 423–426

Quick Parts, 333–334

rows, columns, and cells, 387–388

section breaks, 503–504

SmartArt, 404–407

tables, 371–377

tables of authorities, 663–664

tables of contents, 614

text boxes, 463–465

text from files, 349–351

Insertions and Deletions option, 817

Inspect Document option, 796, 803

Integral theme, 558–559

integration with Office applications. See Office applications

interface, 12–13

Internet paths, 319

interoperability of .doc vs. .docx files, 70

Invite People option, 830–831

Is blank operator, 690

Is not blank operator, 690

italics

AutoFormat, 318

index page numbers, 630

J

Joint Photographic Experts Group (JPEG) format, 426

jumping to document locations, 266–270

Justified option

horizontal alignment, 181

vertical alignment, 508

K

Keep bullets and numbers when pasting text with Keep Text Only option, 918

Keep lines together option, 191

Keep original formatting option, 665

Keep Source Formatting option, 230–231, 917

Keep Text Only option, 112, 230–231, 855, 917

Keep the last autosaved version if I close without saving option, 910

Keep track of formatting option, 916

Keep with next option, 190

Kerning setting, 165

keyboard customization, 865

boundaries, 865

macros, 876–877

multi-stroke key assignment, 868–869

styles, 874–875

summary, 878

symbols, 875–876

Word options, 870–874

keyboard method for table selection, 379

keyboard shortcuts, 79

built-in, 79

character formatting, 152, 168–169

Clipboard, 224

cloverleaf method, 866–867

command, 18–19

creating, 6–8

custom, 80

fields, 719–720

Find and Replace, 265–266

Office 2003 menu, 80

storage location, 867–868

styles, 95, 200

KeyTips, 18–19, 379

KEYWORDS field, 734

L

Label Options dialog box, 362–363, 698–699

labels

captions, 620–621

mail merge, 685, 698–699

number of, 364

overview, 361–362

printing, 364–365, 685

removing, 623

text in templates, 60

types, 362–363

landscape orientation

page setup, 498

printing, 90

Language dialog box, 277

Language tab, 912–913

languages, 275

character formatting settings, 161–163

choosing, 275–278

display and help, 912–913

editing, 912

indexes, 633

ScreenTip, 913

Large Operator gallery, 486–487

Larger tool, 410

Last Column option, 398

LASTSAVEDBY field, 718, 734

launchers, dialog box, 26–27

launching Word from Web, 8–9

layers

header and footer, 511–512

pictures, 432

layout

charts, 413, 415–416

importing, 766–767

pictures, 434, 442

sections, 506

SmartArt items, 407–408

tables, 386, 395, 442

Word Options, 928–929

Layout & Properties settings, 448

Layout and Compatibility settings, 928–929

Layout and form fields options, 766–767

Layout dialog box, 434, 442

Layout in table option, 442

Layout only option, 766

Layout Options settings, 413

Layout tab

sections, 506

tables, 395

leaders. See tab leaders

Left Indents option, 179

legacy fields in templates, 550–551

legacy tools for forms, 744–745, 748–754

legal blackline, 819

legal documents, numbering lines in, 509–510

Less button in Find and Replace, 255

less than operator

mail merge records, 690

wildcard searches, 258

letters

creating, 42–43

filling in, 46–48

formatting, saving, and printing, 48–49

mail merge, 685

previewing, 710

search codes, 252

Letters option, 685

levels

indexes, 635

tables of contents, 608–609, 613

libraries

galleries, 21

Pictures, 424

SkyDrive Pro, 841–843

ligatures, 166, 168

Limit formatting to permitted styles option, 217

Line and Page Breaks tab, 189–190

line breaks

manual, 173

search codes, 250

setting, 189–191

Line Numbers dialog box, 509

Linear equations, 484

lines

AutoFormat, 319

between columns, 526

Go to function, 268

legal and academic documents, 509–510

spacing, 182–183

table borders, 402–403

LINK field, 233, 736

Link Here option, 353–354

Link to File setting, 425

Link to Previous option, 515

linked styles, 146–147

links

vs. embedding, 346–348

fields, 735–736

hyperlinks. See hyperlinks

text boxes, 468–469

List Commands command, 872–874

LISTNUM field, 739

lists

AutoFormat, 319

mail merge, 675–678

numbering and bulleting, 188–191

live layout feature, graphics, 437

Live Preview feature, 12

borders and boxes, 193–194

charts, 415

effects, 445

enabling, 903

Excel, 848

fonts, 154

items covered up by, 131–133

lists, 188

pasted text, 112–113

pictures, 444

shading, 191

Shading gallery, 399–400

SmartArt, 408

Style gallery, 200–201

style sets, 210–211

table borders, 402

table styles, 397–398

tables, 371

text boxes, 469–470

themes, 556, 561, 564

Word screen, 21–22

local accounts, 4

local files, hyperlinks to, 592

local help vs. online, 138–139

locale codes in AutoCorrect, 309

Lock anchor option, 442

Lock Document option, 569, 572–573

Lock Fields option, 587

Lock Tracking option, 816

locked macros, 968–969

locking

fields, 587

picture position, 442

subdocuments, 572–573

Track Changes, 816

long citations, 661

Look in tool, 592

Lower switch for fields, 728

lowercase option, 160

M

Macro dialog box

List Commands, 872

opening, 949

Macro Security option, 949

Macro Settings tab, 932, 939–940

MacroButton field, 733

macros, 947

automatic, 965–966

copying, 555

deleting, 555

digitally signing, 958–960

editing, 953–955

file formats for, 71

global add-ins, 964–965

keyboard customization, 876–877

keyboard shortcuts for, 79

modules for, 956–958

Organizer for, 554–555

recording, 876–877, 950–953

renaming, 555

running, 967

security, 960–963

settings, 939–940

storing, 963–965

summary, 970

templates, 55, 951

testing, 955–956

tools, 948–949

Trust Center settings, 049, 962–963

viruses, 72

Visual Basic for Applications overview, 966–970

Mail format field, 706

mail merge

Access, 683

data

attaching, 686–687

considerations, 672–673

documents, 675–678, 684–686

fields, 673

file formats, 673–674

records, 673

description, 671–672

Excel, 683

fields, 737–740

HTML files, 683–684

list creation, 675–678

Mail Merge Wizard. See Mail Merge Wizard

merge documents. See merge documents

Outlook, 681–682

recipients, 687–692, 708

record filtering, 690–691

record sorting, 688–689

restoring documents, 686

rules, 696–698

summary, 711

text files, 678–681

Mail Merge Recipients dialog box, 678–679, 682, 687–688, 691

Mail Merge Wizard, 686, 707

completing, 711

document type selection, 707

letter previewing, 710

letter writing, 708–709

recipient selection, 708

starting documents, 708

Mailing address option, 928

Mailing dialog box for fields, 737

Mailings tab

Check for Errors tool, 703

data document types, 686

editing documents, 705

email messages, 706

envelopes, 356

Greeting Line field, 696

Highlight Merge Fields tool, 702

labels, 361, 698–699

letters, 710

list creation, 675

merge fields, 693–696

options, 674

printing merge documents, 705

recipients, 687

mailto links, 589, 594–595

main dictionary, 284

main documents in mail merge, 672

main index entries, 628

Main Tabs list, 948

Make hidden markup visible when opening or saving option, 946

Manage Sources dialog box, 646–648, 655

Manage Styles dialog box, 215–216

Manual Feed Tray, 501

manual hyphenation, 324–325

Manual Hyphenation dialog box, 324–325

manual line breaks, 173

Manual Table option, 604

margins

cells, 392–393

columns, 525

headers and footers, 516–517

printing, 90, 536

sections, 502

setting, 497–498

with word wrap, 52

Margins gallery, 497

Mark All tool, 628

Mark as Final option, 796

Mark Citation dialog box, 661–662, 665

Mark Comment Done option, 814

Mark Entry tool, 613, 627–631

Mark formatting inconsistencies option, 916

Mark grammar errors option, 286

Mark Index Entry dialog box, 629–631

Mark Table of Contents Entry dialog box, 613–614, 627

marking

bookmarks, 582–583

citations, 661–662

footnotes and endnotes, 639

index entries, 628–632

tables of contents entries, 613–614

markup languages, 785

Markup options, 815

Master Document tools, 86–87

Master Document view, 568

master documents

converting files into, 571–572

creating, 568–570

overview, 566–567

subdocuments, 566, 570

converting into master document text, 572

expanding and collapsing, 573–574

locking, 572–573

merging, 572

moving, 574

summary, 575

Master Lists, 646, 649–651, 653–656

mastheads, 526

Match case option, 255–256

Match Fields dialog box, 694–696

Match prefix option, 262

Match suffix option, 262

Math AutoCorrect feature, 310–312, 484–486

math regions for equations, 483

MAX function, 396

maximized screen state, 14

Maximum length setting for form fields, 755

menus

Office 2003 keystrokes, 80

shortcut, 24–25

merge documents, 692–693

Check for Errors tool, 703–704

editing, 705

email messages, 706

Find Recipient tool, 701–702

Highlight Merge Fields

tool, 702–703

labels, 698–699

merge fields, 693–696

Preview Results option, 700–701

printing, 705–706

rules, 696–698

Merge option for master documents, 569

Merge Formatting option, 230–231, 917

Merge to E-mail dialog box, 706

Merge to New Document dialog box, 705

MERGEFIELD field, 737

MERGEFORMAT switch, 723, 727

MERGEREC field, 698, 738

MERGESEQ field, 698, 738

merging

mail. See mail merge

subdocuments, 572

table cells, 389

Message Bar settings, 942

MHTML (MIME HTML) format, 788

Microsoft accounts, 4–5

Microsoft Office Activation Wizard, 139

Microsoft Office Excel Worksheet Object option, 850

Microsoft Office Trusted Location dialog box, 934–935

Microsoft Services Agreement, 427

Microsoft Translator service, 299

Microsoft Word Document Object option, 354

MIME (Multipurpose Internet Mail

Extensions) format, 788

MIME HTML (MHTML) format, 788

MIN function, 396

Mini Toolbar

character formatting, 166–167

displaying, 902

working with, 23–24

Mini Translator, 300–301

minimized screen state, 14

mirror indents, 180–181

missing Ribbon tabs, 138

Modern Language Association (MLA) style, 646

modes, spelling, 286

Modify Building Block dialog box, 339

Modify Location dialog box, 114

Modify option for indexes, 633

Modify Style dialog box

creating styles, 210

envelopes, 359

existing styles, 206–208

outline levels, 100

shortcut keys, 874–875

tables, 400–401

tables of authorities, 665–666

tables of contents, 611–612

templates, 556

updating styles, 135

modules, copying macros to, 956–958

monospaced fonts, 76

More button

Find and Replace, 255

table styles, 398

More Colors option, 399, 538–539

More Columns option, 525

More controls button for QAT, 880

More items option for letters, 708

More Paper Sizes option, 500

More Symbols option, 478

mouse selection, 136

Move object with text option, 442

Move Up/Move Down option, 415

Move with Text option, 383–384

moving

columns, 380–381

dragging and dropping, 225

F2 key, 226

paragraphs, 121, 223

pictures, 436–439

rows, 381

SmartArt items, 406

Spike, 226–227

subdocuments, 574

text box shapes, 474

WordArt, 453

multi-selecting text, 76

multi-stroke key assignment, 868–869

Multilevel list button, 188, 621

multiple documents, combining, 823–824

multiple indexes, 635

multiple pages for table spanning, 394

multiple undo or redo, 33

Multipurpose Internet Mail Extensions (MIME) format, 788