When you schedule a meeting, you can easily send the relevant information to all those who need to attend. When you e-mail the meeting invitation, a calendar file is enclosed with the e-mail. When the recipient opens this file—provided he or she has a calendar that supports the popular and common iCalendar format—all the information about the meeting is included and added to either the recipient’s calendar or a new calendar.

Schedule a Meeting

1. Create the appointment for the meeting as you normally would.

2. Click Attendees.

3. In the Windows Calendar dialog box that appears, select the attendees, and then click To.

4. Click OK when you’ve finished.

5. Click Invite to create an e-mail that you’ll send to each attendee and that will include the calendar file as an attachment. Modify the e-mail as necessary, and then send it.

Tip

If you’re inviting only one or two people, you can type their names in the box next to the Attendees list and then press Enter instead of clicking the button and selecting their names from the dialog box.