17. Expanding Word Functionality

Introduction

An add-in extends the functionality of Word and other Microsoft Office programs. Word includes a variety of addins—programs that are included with Word but not essential to its functionality. Before you can use a Word or a third-party add-in, you need to load it first. When you load an add-in, the feature may add a command to a Ribbon tab.

If you want to customize Microsoft Word and create advanced documents, you’ll need to learn how to work with the Microsoft Office programming language, Microsoft Visual Basic for Applications (VBA). VBA is powerful and flexible, and you can use it in all major Office applications. To create a VBA application, you have to learn VBA conventions and syntax. Office makes VBA more user-friendly by providing the Visual Basic Editor, an application that includes several tools to help you write error-free VBA applications. The Visual Basic Editor provides extensive online Help to assist you in this task.

A practical way to use VBA is to create macros. Macros can simplify common repetitive tasks that you regularly use in Word. Macros can reside on the Quick Access Toolbar for easy access. If a macro has a problem executing a task, the Visual Basic Editor can help you debug, or fix the error in your macro.

An ActiveX control is a software component that adds functionality to an existing program. An ActiveX control supports a customizable, programmatic interface for you to create your own functionality, such as a form. Word includes several pre-built ActiveX controls—including a label, text box, command button, and check box—to help you create a user interface.

Viewing and Managing Add-ins

An add-in extends functionality to Word and other Microsoft Office programs. An add-in can add buttons and custom commands to the Ribbon or menu items on the File tab (New!). You can get add-ins for Word on the Office.com Web site in the Downloads area, or on third-party vendor Web sites. When you download and install an add-in, it appears on the Add-Ins or other tabs depending on functionality, and includes a special ScreenTip that identifies the developer. You can view and manage add-ins from the Add-Ins pane in Word Options.

View Installed Add-ins

Click the Add-Ins tab, or click the File tab, click Add-Ins, point to an add-in menu option, and then select a command (New!).

Add-ins with buttons and controls appear on the Ribbon. To display a ScreenTip, point to a button or control.

Click the File tab, and then click Options.

In the left pane, click Add-Ins.

The installed add-ins appear in the list by category.

Active Application Add-ins. Lists the registered and running add-ins. A selected check box for a COM add-in appears here.

Inactive Application Add-ins. Lists the installed add-ins, but not currently loaded. A cleared check box for a COM add-in appears here.

Document Related Add-ins. Lists template files currently open in a document.

Disabled Application Add-ins. Lists automatically disabled add-ins causing Office programs to crash.

Click an add-in to display information about it.

Click OK.

Manage Installed Add-ins

Click the File tab, and then click Options.

In the left pane, click Add-Ins.

Click the Manage list arrow, and then click the add-in list you want to display:

COM Add-ins. Opens the COM Add-Ins dialog box and lists the Component Object Model (COM) add-ins.

Actions. Opens the AutoCorrect dialog with the Actions tab and list the installed actions (New!).

Word Add-ins. Opens the Templates and Add-ins dialog box with the Templates tab and lists the currently installed Word add-ins.

Templates. Opens the Templates and Add-ins dialog box with the Templates tab and lists the currently installed global templates.

XML Schemas. Opens the Templates and Add-ins dialog box with the XML Schema tab.

XML Expansion Pack. Opens the Templates and Add-ins dialog box with the XML Expansion Packs tab. XML Expansion Packs provide additional XML functionality.

Disabled Items. Opens the Disabled Items dialog box and lists the disabled items that prevent Word from working properly. If you want to try and enable an item, select it, click Enable, click Close, and then restart Word.

Click Go.

Click OK.

Loading and Unloading Add-ins

Add-ins are additional programs, designed to run seamlessly within Word or Office. There are two main types of add-ins: Word and Component Object Model (COM). Word add-ins are custom controls designed specifically for Word, while COM add-ins are designed to run in one or more Office programs and use the file name extension .dll or .exe. Some add-ins are installed when you run the Setup program, while others can be downloaded from Office.com or purchased from third-party vendors. To load or unload add-ins, Word provides commands you can access from an added button on the Quick Access Toolbar, Developer tab, or the Add-Ins pane in Word Options. When you load an add-in, the feature may add a command to a tab or toolbar. You can load one or more add-ins. If you no longer need an add-in, you should unload it to save memory and reduce the number of commands on a tab. When you unload an add-in, you also may need to restart Word to remove an add-in command from a tab.

Load or Unload a Word Add-in

Click the Developer tab.

To display the Developer tab, use the Customize Ribbon pane in Options.

Click the Add-Ins or Document Template button.

Select or clear the check box next to the global template or add-in you want to load or unload.

To add or remove a global template or add-in, do one of the following:

Add. Click Add, navigate to the folder that contains the add-in, click the Files of type list arrow, select Word Add-Ins, click the add-in, and then click OK.

Remove. Select the item you want to remove, and then click Remove.

Click OK.

Load or Unload a COM Add-in

Click the Developer tab.

To display the Developer tab, use the Customize Ribbon pane in Options.

Click the COM Add-Ins button.

Select the check box next to the add-in you want to load, or clear the check box you want to unload.

TROUBLE? If the add-in is not available in the list, click Add, locate and select the add-in you want, and then click OK.

To remove the selected add-in, click Remove.

Click OK.

Enhancing a Document with VBA

Office applications like Word, Access, Excel, PowerPoint, and Visio share a common programming language: Visual Basic for Applications (VBA). With VBA, you can develop applications that combine tools from these Office products, as well as other programs that support VBA. Because of the language’s power and flexibility, programmers often prefer to use VBA to customize their Office applications.

Introducing the Structure of VBA

VBA is an object-oriented programming language because, when you develop a VBA application, you manipulate objects. An object can be anything within your document, such as a shape, text box, picture, or table. Even Word itself is considered an object. Objects can have properties that describe the object’s characteristics. Text boxes, for example, have the Font property, which describes the font Word uses to display the text. A text box also has properties that indicate whether the text is bold or italic.

Objects also have methods—actions that can be done to the object. Deleting and inserting are examples of methods available with a record object. Closely related to methods are events. An event is a specific action that occurs on or with an object. Clicking a button initiates the Click event for the button object. VBA also refers to an event associated with an object as an event property. The form button, for example, has the Click event property. You can use VBA to either respond to an event or to initiate an event.

Writing VBA Code

A VBA programmer types the statements, or code, that make up the VBA program. Those statements follow a set of rules, called syntax, that govern how commands are formulated. For example, to change the property of a particular object, the command follows the general form:

Object. Property = Expression

Where Object is the name of a VBA object, Property is the name of a property that object has, and Expression is a value that will be assigned to the property. The following statement turns on track changes in the active document:

ActiveDocument. TrackRevisions = TRUE

You can use Office and VBA’s online Help to learn about specific object and property names. If you want to apply a method to an object, the syntax is:

Object. Method arg1, arg2, …

Where Object is the name of a VBA object, Method is the name of method that can be applied to that object, and arg1, arg2, … are optional arguments that provide additional information for the method operation. For example, to clear the Find and Replace formatting, you could use the following method:

Selection. Find. ClearFormatting

Selection. Find. Replacement. ClearFormatting

Working with Procedures

You don’t run VBA commands individually. Instead they are organized into groups of commands called procedures. A procedure either performs an action or calculates a value. Procedures that perform actions are called Sub procedures. You can run a Sub procedure directly, or Office can run it for you in response to an event, such as clicking a button or opening a form. A Sub procedure initiated by an event is also called an event procedure. Office provides event procedure templates to help you easily create procedures for common events. Event procedures are displayed in each object’s event properties list.

A procedure that calculates a value is called a function procedure. By creating function procedures you can create your own function library, supplementing the Office collection of built-in functions. You can access these functions from within the Expression Builder, making it easy for them to be used over and over again.

Working with Modules

Procedures are collected and organized within modules. Modules generally belong to two types: class modules and standard modules. A class module is associated with a specific object. In more advanced VBA programs, the class module can be associated with an object created by the user. Standard modules are not associated with specific objects, and they can be run from anywhere within a database. This is usually not the case with class modules. Standard modules are listed in the Database window on the Modules Object list.

Building VBA Projects

A collection of modules is further organized into a project. Usually a project has the same name as a document. You can create projects that are not tied into any specific document, saving them as Word add-ins that provide extra functionality to Word.

Using the Visual Basic Editor

You create VBA commands, procedures, and modules in Office’s Visual Basic Editor. This is the same editor used by Word and other Office programs. Thus, you can apply what you learn about creating programs in Word to these other applications.

The Project Explorer

One of the fundamental tools in the Visual Basic Editor is the Project Explorer. The Project Explorer presents a hierarchical view of all of the projects and modules currently open in Word, including standard and class modules.

The Modules Window

You write all of your VBA code in the Modules window. The Modules window acts as a basic text editor, but it includes several tools to help you write error-free codes. Word also provides hints as you write your code to help you avoid syntax errors.

The Object Browser

There are hundreds of objects available to you. Each object has a myriad of properties, methods, and events. Trying to keep track of all of them is daunting, but the Visual Basic Editor supplies the Object Browser, which helps you examine the complete collection of objects, properties, and methods available for a given object.

Viewing the Visual Basic Editor

Setting Developer Options

The Developer tab is a specialized Ribbon that you can use to access developer controls, write code, or create macros. You can set an option in the Customize Ribbon pane in Word Options to show or hide the Developer tab. As a developer, you can also set an option to show errors in your user interface customization code.

Set Developer Options

Click the File tab, and then click Options.

In the left pane, click Customize Ribbon.

Select the Developer check box to display the Developer tab.

In the left pane, click Advanced.

Select the Show add-in user interface errors check box.

Click OK.

Understanding How Macros Automate Your Work

To complete many tasks in Word, you need to execute a series of commands and actions. To print two copies of a selected text in a document, for example, you need to open the document, select the text, open the Print dialog box, and specify that you want to print two copies. If you often need to complete the same task, you’ll find yourself repeatedly taking the same series of steps. It can be tiresome to continually repeat the same commands and actions when you can easily create a mini-program, or macro, that accomplishes all of them with a single command.

Creating a macro is easy and requires no programming knowledge on your part. Word simply records the steps you want included in the macro while you use the keyboard and mouse. When you record a macro, Word stores the list of commands with any name you choose. You can store your macros in the current document or in a new document.

Once a macro is created, you can make modifications to it, add comments so other users will understand its purpose, and test it to make sure it runs correctly.

You can run a macro by choosing the Macro command on the View or Developer tab, or by using a shortcut key or clicking a Quick Access Toolbar button you’ve assigned to it. From the Macro dialog box, you can run, edit, test, or delete any Word macro on your system, or create a new one.

If you have problems with a macro, you can step through the macro one command at a time, known as debugging. Once you identify any errors in the macro, you can edit it.

Recording a Macro

If you find yourself repeating the same set of steps over and over, you can record a macro. Macros can run several tasks for you at the click of a button. When you turn on the macro recorder, Word records every mouse click and keystroke action you execute until you turn off the recorder. You can even record formatting changes to charts and other objects (New!). Then you can “play,” or run, the macro whenever you want to repeat that series of actions—but Word will execute them at a much faster rate. The macro recorder doesn’t record in real time, so you can take your time to correctly complete each action.

Record a Macro

Click the Developer or View tab.

Click the Record Macro button.

If you use the View tab, click View Macros on the menu.

TIMESAVER To quickly start or stop a macro recording, click the Record icon or Stop Record icon on the Status bar (left side).

Type a name for the macro.

Assign a shortcut key to use a keystroke combination or assign a button to run the macro.

Click the Store macro in list arrow, and then select a location.

All Documents. The macro is available whenever you use Word.

Documents Based On. The macro is available in documents based on this document.

This Document. The macro is available only in this document.

If you want, type a description.

Click OK.

Execute the commands or actions you want to complete the task.

Click the Stop Recording button.

Creating a Macro

If you find yourself repeating the same set of steps over and over, or if you need to add new functionality to Word, you could create a macro. If you find it difficult to record a macro, you can create one using a programming language called Microsoft Visual Basic for Applications (VBA). With VBA, you create a macro by writing a script to replay the actions you want. The macros for a particular document are stored in a macro module, which is a collection of Visual Basic codes.

Create a Macro

Click the Developer or View tab.

Click the Macros button.

If you use the View tab, click View Macros on the menu.

Type a name for the macro.

Click the Macros in list arrow, and then click All active templates and documents or the document to which you want the macro stored.

Click Create.

The Microsoft Visual Basic window opens.

Click the Module window (if necessary), and then type new Visual Basic commands, or edit existing ones.

To run the macro, press F5.

When you’re done, click the Save button, click the File menu, and then click Close and Return to Microsoft Word.

Running a Macro

Running a macro is similar to choosing a command in Word. When you record or edit the macro, you have the choice of making it available through a menu command, a keyboard combination, or even a toolbar button. As with other options in Word, your choice depends on your personal preferences—and you can choose to make more than one option available. Where you store a macro when you save it determines its availability later. Macros stored in the Personal Macro document are always available, and macros stored in any other documents are only available when the document is open.

Run a Macro

Click the Developer or View tab.

Click the Macros button.

If you use the View tab, click View Macros on the menu.

TIMESAVER Click the Macros button on the Status bar.

Click the macro you want to run.

Click Run.

Delete a Macro

Click the Developer or View tab.

Click the Macros button.

If you use the View tab, click View Macros on the menu.

Click the macro you want to delete.

Click Delete, and then click Delete again to confirm the deletion.

Controlling a Macro

If a macro doesn’t work exactly the way you want it to, you can fix the problem using Microsoft Visual Basic for Applications (VBA). VBA allows you to debug, or repair, an existing macro so that you change only the actions that aren’t working correctly. All macros for a particular document are stored in a macro module, a collection of Visual Basic programming codes that you can copy to other document files. You can view and edit your Visual Basic modules using the Visual Basic editor. By learning Visual Basic you can greatly increase the scope and power of your programs.

Debug a Macro Using Step Mode

Click the Developer or View tab.

Click the Macros button.

If you use the View tab, click View Macros on the menu.

Click the macro you want to debug.

Click Step Into.

The Microsoft Visual Basic window opens.

Click the Debug menu, and then click Step Into (or press F8) to proceed through each action.

You can also use other commands like Step Over and Step Out to debug the code.

When you’re done, click the Save button, click the File menu, and then click Close and Return to Microsoft Word.

Click OK to stop the debugger.

Edit a Macro

Click the Developer or View tab.

Click the Macros button.

If you use the View tab, click View Macros on the menu.

To open a macro, click the macro you want to change, and then click the View Code button.

Click the Module window containing the Visual Basic code for your macro.

Type new Visual Basic commands, or edit the commands already present.

Click the Save button, and then click the program Close button.

Copy a Macro Module to Another Document

Open the document files you want to copy the macro from and to.

Click the Developer tab.

Click the Visual Basic button.

Click the View menu, and then click Project Explorer.

Drag the module you want to copy from the source document to the destination document.

Click the Save button, and then click the program Close button.

Adding a Digital Signature to a Macro Project

If you want to add a digital signature to a document with a macro, you need to add it using the Visual Basic editor. If you open a document that contains a signed macro project with a problem, the macro is disabled by default and the Message Bar appears to notify you of the potential problem. You can click Options or Enable Content in the Message Bar to view or use it. For more details, you can click Show Signature Details to view certificate. If a digital signature has problems—it’s expired, not issued by a trusted publisher, or the document has been altered—the certificate information image contains a red X. When there’s a problem, contact the signer to have them fix it, or save the document to a trusted location, where you can run the macro without security checks.

Sign a Macro Project

Open the document that contains the macro project, and then click the Developer tab.

Click the Visual Basic button to open the Visual Basic window.

Click the Tools menu, and then click Digital Signature.

Click Choose.

Select a certificate in the list.

To view a certificate, click View Certificate or a link, and then click OK.

Click OK.

Click OK again.

Click the Save button, click the File menu, and then click Close and Return to Microsoft Word.

Assigning a Macro to a Toolbar

After you create a macro, you can add the macro to the Quick Access Toolbar for easy access. When you create a macro, the macro name appears in the list of available commands when you customize the Quick Access Toolbar in Word Options. When you point to a macro button on the Quick Access Toolbar, a ScreenTip appears, displaying Macro: document name!macro name.

Assign a Macro to a Toolbar

Click the Customize Quick Access Toolbar list arrow, and then click More Commands.

You can also click the File tab, click Options, and then click Quick Access Toolbar.

Click the Choose command from list arrow, and then click Macros.

Click the Customize Quick Access Toolbar list arrow, and then click For all documents (default).

Click the macro you want to add (left column).

Click Add.

Click the Move Up and Move Down arrow buttons to arrange the commands in the order you want them to appear.

Click Modify.

Type a name for the button.

Click an icon in the symbol list.

Click OK.

Click OK.

Saving a Document with Macros

Macros are created using Visual Basic for Applications (VBA) code. If you add a macro to a document, you need to save it with a file name extension that ends with an “m”, either Word Macro-Enabled Document (.docm), or Word Macro-Enabled Template (.dotm). If you try to save a document containing a macro with a file name extension that ends with an “x” (such as .docx or .dotx), Word displays an alert message, restricting the operation. These Word file types are designated to be VBA code-free.

Save a Document with Macros

Click the File tab, and then click Save As.

Click the Save in list arrow, and then click the drive or folder where you want to save the file.

Type a document file name.

If necessary, click the Save as type list arrow, and then select the macro format you want:

Word Macro-EnabledDocument. A document (.docm) that contains VBA code.

Word Macro-Enabled Template. A template (.dotm) that includes preapproved macros.

Click Save.

Opening a Document with Macros

When you open a document with a macro, VBA, or other software code, Word displays a security warning to let you know the document might contain potentially harmful code that may harm your computer. If you know and trust the author of the document, you can change security options to enable the macro content and use the document normally. If you don’t trust the content, you can continue to block and disable the content and use the document with limited functionality in Protected view (New!). If you don’t want a security alert to appear, you can change security settings in the Trust Center in Word Options.

Open a Document with Macros

Click the File tab, and then click Open.

If necessary, click the File as type list arrow, and then the document type that contains a macro.

If the file is located in another folder, click the Look in list arrow, and then navigate to the file.

Click the document with macros you want to open, and then click Open.

Click the File tab, click Info, click the Enable Content button (New!), and then click Advanced Options. To enable all content (make trusted), click Enable All Content on the menu.

You can also click Enable Content in the Message Bar with the Security Warning.

If you trust the document content, click the Enable content for this session option to use it. If you don’t trust it, click the Help protect me from unknown content (recommended) option to block and disable the macros.

Click OK.

Using Content Controls to Create Documents

Forms are an easy way for you to interact with users of your documents, either online or in print, and gain information and feedback from them in the process. Controls—either Content, Form, and ActiveX—are predefined fields or set of fields that contain information you can use throughout a document. Word includes many different types: text boxes for typed entries, date picker, combo boxes, drop-down lists, and check boxes. The fields display information you provided in Document Properties or a placeholder, which you can fill in. After you insert the fields you want, you can change field properties to customize the form. Word uses Content controls and Quick Parts as part of the program to build page covers, headers and footers, pull quotes, and side bar to name a few.

Add Controls to a Document

Click the Developer tab.

Position the insertion point where you want to insert a control.

Use the buttons in the Controls group to insert controls.

Rich Text or Text. Click to insert a text box where you can enter text.

Picture. Click to insert a placeholder where you can insert a picture.

Combo Box. Click to insert a combo box control.

Drop Down List. Click to insert a drop down list control where you can select from a list.

Date Picker. Click to insert a control to select a date from a pop-up calendar.

Building Block Gallery. Click to insert a Quick Part control where you can specify the information you want.

Legacy Tools. Click to select form and ActiveX controls.

Group. Select contents you want to protect; prevents changes to document.

Set or Change Control Properties

Click the Developer tab.

Select the control you want to set or change properties.

Click the Properties button.

Select the new options you want for the form field.

Click OK.

Inserting ActiveX Controls

An ActiveX control is a software component that adds functionality to an existing program. An ActiveX control is really just another term for an OLE (Object Linking and Embedding) object, known as a Component Object Model (COM) object. An ActiveX control supports a customizable, programmatic interface. Word includes several pre-built ActiveX controls on the Developer tab, including a label, text box, command button, image, scroll bar, check box, option button, combo box, list box, and toggle button. To create an ActiveX control, click the Insert button on the Developer tab, click the ActiveX control you want, and then drag to insert it with the size you want. If there is a problem with an ActiveX control, Word disables it to protect the program and your data. When a problem does occur, a security alert dialog box appears, displaying information about the problem and options you can choose to leave it disabled in Protected view (New!) or enable it.

Insert ActiveX Controls

Display the document where you want to place the ActiveX control.

Click the Developer tab.

Click the Design Mode button (highlighted).

Click the Legacy Tools button arrow, and then click the button with the ActiveX control you want to use.

See the next page for a list and description of each ActiveX control.

Drag (pointer changes to a plus sign) to draw the ActiveX control the size you want.

To resize the control, drag a resize handle (circles) to the size you want.

To add Visual Basic code to the ActiveX control, right-click the control, click View Code, or to change display properties, click the Properties button. To exit, click the Save and Close buttons.

Click the Design Mode button (not highlighted) to exit.

Deal with an ActiveX Control Security Alert

Click the File tab, and then click Open.

Click the File as type list arrow, and then click the document type that contains the ActiveX control.

If the file is located in another folder, click the Look in list arrow, and then navigate to the file.

Click the document with the ActiveX control you want to open, and then click Open.

Click the File tab, click Info, click the Enable Content button (New!), and then click Advanced Options. To enable all content (make trusted), click Enable All Content on the menu.

You can also click Enable Content in the Message Bar with the Security Warning.

If you trust the document content, click the Enable content for this session option to use it. If you don’t trust it, click the Help protect me from unknown content (recommended) option to block and disable the macros.

Click OK.

Using ActiveX Controls

ActiveX Controls

Setting ActiveX Control Properties

Every ActiveX control has properties, or settings, that determine its appearance and function. You can open a property sheet that displays all the settings for that control in alphabetic or category order directly from Word. The ActiveX controls appear in the Properties window in two columns: the left column displays the name of the control, and the right column displays the current value or setting for the control. When you select either column, a list arrow appears in the right column, allowing you to select the setting you want. After you set properties, you can add VBA code to a module to make it perform.

Set ActiveX Control Properties

Click the Developer tab.

Click the Design Mode button (highlighted).

Select the control whose properties you want to modify.

Click the Properties button.

To switch controls, click the Controls list arrow (at the top), and then select the one you want.

Click the Alphabetic or Categorized tab to display the control properties so you can find the ones you want.

Click the property box for the property you want to modify, and then do one of the following:

Type the value or information you want to use, such as the control name.

If the property box contains a list arrow, click the arrow and then click a value in the list.

If a property box contains a dialog button (…), click it to open a dialog box to select options or insert an object, such as a picture.

When you’re done, click the Close button on the Properties window.

Click the Design Mode button (not highlighted) to exit.

Adding VBA Code to an ActiveX Control

After you add controls and set properties, you can add VBA code to a module to determine how the controls respond to user actions. All controls have a predefined set of events. For example, a command button has a Click event that occurs when the user clicks the button. When you select a control in Design Mode and then click the View Code button, the Visual Basic Editor opens with a Code window, displaying the start of a procedure that runs when the event occurs. The top of the Code window displays the active object and event procedure. The Object list displays the ActiveX control, such as CommandButton1, and the Procedure list displays the trigger event, such as Click.

Add VBA Code to an ActiveX Control

Click the Developer tab.

Click the Design Mode button (highlighted).

Select the control to which you want to add VBA code.

Right-click the control, and then click View Code.

The Visual Basic Editor window opens.

To show the Properties window, click the Properties window button.

To help with scripting commands, click the Object Browser button on the toolbar.

Click in the Code window between the beginning and ending line of the procedure, and then type VBA code to perform the task you want.

The Object list is set to CommandButton1, and the Procedure list is set to Click.

When you’re done, click the Save button on the toolbar.

Click the program Close button.

Click the Design Mode button (not highlighted) to exit.

Playing a Movie Using an ActiveX Control

Although you cannot insert a Flash movie into an Word document, you can play one using an ActiveX control and the Flash player. Before you can use the control, the ActiveX control and Flash player need to be installed on your computer. You can get the ActiveX control at http://activex.microsoft.com/activex/activex/. To play the Flash (.swf) movie, you add the Shockwave Flash Object ActiveX control to the document and create a link to the file. If a movie doesn’t play, check ActiveX security options in the Trust Center in Word Options.

Play a Flash Movie

Save the Flash file to a Flash movie file (.swf) using the Flash software.

Click the Developer tab.

Click the Design Mode button (highlighted).

Click the Legacy Tools button, and then click the More Controls button.

Click Shockwave Flash Object.

Click OK.

Drag to draw the movie control.

Right-click the Shockwave Flash Object, and then click Properties.

Click the Alphabetic tab.

Click the Movie property, click in the value column next to Movie, type full path and file name (c:MyFolderMovie.swf), or the URL to the Flash movie you want.

To set specific options, choose any of the following:

To play the file automatically when the document appears, set the Playing property to True.

To embed the Flash file, set the EmbedMovie property to True.

When you’re done, click the Close button.

Click the Design Mode button (not highlighted) to exit.

Changing the Document Information Panel

The Document Information Panel helps you manage and track document property information—also known as metadata—such as title, author, subject, keywords, category, and status. The Document Information Panel displays an XML-based mini-form using an InfoPath Form Template (.xsn) file developed in Microsoft InfoPath. By using an XML InfoPath form, you can create your own form templates to edit the document property data and perform data validation.

Select a Document Information Panel Template

Click the Developer tab.

Click the Document Panel button.

Click Browse, locate and select the custom template you want, and then click Open.

URL. Short for Uniform Resource Locator. The address of resources on the Web.

http://www.perspection.com/index.htm

UNC. Short for Uniform or Universal Naming Convention. A format for specifying the location of resources on a local-area network (LAN).

\server-nameshared-resource-pathname

URN. Short for Uniform Resource Name.

Click the Display by default list arrow, and then select the default properties you want.

Select the Always show Document Information Panel on document open and initial save check box.

Click OK.