Chapter 4. Working with Pictures
Microsoft Office offers several ways to enliven your documents with pictures, including both illustrations and photographs. You can insert a picture from your computer or network location or insert online pictures from your OneDrive account or an external site such as Flickr.
In addition, Office provides a variety of customization and formatting options, including color correction, artistic effects, picture styles, borders, and much more.
You can insert, modify, and format pictures in Word, PowerPoint, Publisher, Outlook, and Excel. You also can insert pictures in OneNote, but you can’t modify them because OneNote doesn’t include the Picture Tools–Format tab.
Inserting a Picture from Your Computer
Office makes it easy to insert a picture from your computer or a network location.
On the Insert tab, click the Pictures button.
In the Insert Picture dialog box, select the picture you want to insert.
Click the Insert button.
Tip: Where’s the Pictures Button?
Depending on your screen size and resolution, you might have to click the Illustrations button on the Insert tab and then select Pictures from the menu. 
Note: Picture File Types
Office works with two basic types of pictures. Bitmap pictures are composed of pixels (tiny dots of color), such as photos from a digital camera. Common bitmap file formats include .bmp, .gif, .jpg, .png, and .tif. Vector pictures are composed of points, lines, and curves and are popular for pictures you need to modify and resize, such as logos. Common vector file formats include .eps and .wmf.
Tip: Select Multiple Pictures
To select multiple pictures, hold down the Shift key as you select. If the pictures aren’t contiguous, hold down the Ctrl key.
Inserting an Online Picture
You can use Bing Image Search to find images that are licensed under Creative Commons.
On the Insert tab, click the Online Pictures button.
In the Insert Pictures dialog box, enter a keyword or keywords in the Bing Image Search field, and then click the Search button.
Tip: Where’s the Online Pictures Button?
Depending on your screen size and resolution, you might have to click the Illustrations button on the Insert tab and then select Online Pictures from the menu.
Note: Online Picture Options
From the Insert Pictures dialog box, you can also insert pictures from your OneDrive account, Facebook, and Flickr.
Scroll down the right side of the dialog box to view all results that match your keywords.
Click the View Larger button to enlarge a picture.
Select one or more pictures from the matching results.
Click the Insert button to insert the picture.
Tip: Select Multiple Pictures
To select multiple pictures, hold down the Shift key as you select. To select noncontiguous pictures, hold down the Ctrl key.
Caution: Creative Commons Limitations
A Creative Commons license gives you the right to use copyrighted work, such as a picture. Be sure to view the details of the license before using a picture, however. Some licenses prohibit derivative works or commercial use.
Enhancing a Picture
When you select a picture, the Picture Tools–Format tab displays. The Adjust group on this tab offers numerous picture enhancement options.
Select the picture you want to enhance.
On the Picture Tools–Format tab, click the Corrections button to adjust sharpness, softness, brightness, or contrast.
Note: Other Picture Enhancements
The Adjust group on the Picture Tools–Format tab also enables you to remove picture backgrounds, compress a picture to reduce its size, change to a different picture, or reset a picture after changing it.
Click the Color button to modify color saturation and color tone or to recolor your picture.
Click Artistic Effects to apply artistic effects such as Pencil Sketch, Mosaic Bubbles, or Paint Brush.
Caution: Don’t Overdo Enhancements
Although the tools in the Adjust group give you many creative options for modifying your pictures, be careful not to overdo it and make your picture unrecognizable.
Applying a Picture Style
To enliven a picture, consider using a picture style. For example, you might apply a rotated white border or a soft-edge oval shape to your picture.
Select the picture to which you want to apply a style.
On the Picture Tools–Format tab, click the down arrow in the lower-right corner of the Picture Styles box.
Select your preferred picture style from the gallery that displays.
Office applies the style to your selected picture.
Tip: Preview Picture Styles
Pause your mouse over each style to preview what it looks like when applied to your picture.
Applying a Picture Border
Applying a simple border to your picture can give it a professional look and distinguish it from a background of a similar color.
Select the picture to which you want to apply a border.
On the Picture Tools–Format tab, click the Picture Border button.
Select a border color.
Click the Picture Border button again, and select a border weight from the Weight menu option.
Office applies the selected border options.
Tip: Picture Border Options
From the Picture Border menu, you can also select More Outline Colors to customize a border color or Dashes to create a border with dashed lines.
Resizing a Picture
If your picture is either too large or too small, you can resize it easily by dragging a corner with your mouse.
Select the picture you want to resize.
Position your mouse over a picture corner. The mouse pointer becomes a double arrow.
Drag the corner to make the picture larger or smaller.
Caution: Resize to Avoid Distortion
Be sure to drag a picture corner to size the picture proportionally. If you drag a picture from its side, you’ll distort it.
Cropping a Picture
If you don’t want to include an entire picture, you can crop it to your exact specifications. For example, you might want to zero in on an object in the center of a picture or remove extra content at the top of a picture.
Select the picture you want to crop.
On the Picture Tools –Format tab, click the Crop button.
Handles surround the picture, enabling you to specify the exact content you want to retain.
Drag the mouse to determine your cropping area.
Tip: Crop to Fit a Shape
You can also crop a picture to fit in a specific shape by clicking the down arrow below the Crop button and selecting Crop to Shape on the menu.
