The following guidelines demonstrate the process and procedure for copy cataloging maps when there is a physical map in hand. One U.S. Geological Survey topographic map is used as an example.

• Check and verify that the map is not already in the local online catalog.

• Search the OCLC utility by title to verify the exact map is in the global system.

• After verifying that original cataloging is not needed, log on to OCLC and locate the exact map record.

• Import the record into the local online catalog, which will be similar to the workflow information shown below, see Fig. C.1.

The field numbers shown on the workflow document, Fig. C.1, are briefly defined later. For a review, basic map cataloging information is given by Moore and Hall (2001). The primary encoding standards for cataloging with AACR2 are MARC and MARC 21, which are explained at Library of Congress (2009a, 2009b). RDA in MARC 21 is described at Library of Congress (2014). For more information on resources explaining RDA, the newest content cataloging system, see OCLC (2016a). Finally, the Library of Congress uses RDA in combination with BIBFORMAT, which is the newest encoding practices and input standards. Detailed explanations of the fields below are given using the tabs 0xx, 1xx, and so on (OCLC, 2016b). Although BIBFORMAT is currently in the 4th edition, it is being revised (OCLC, 2016e).

007 The category of material (Map); specific material (Two-dimensional, flat medium); color (multicolor); physical medium (paper); type of reproduction (not applicable, it is not a reproduction); production details (no code appropriate); positive/negative aspect (not applicable as it is not a photocopy)

040 Inputting library

034 Scale, latitude, and longitude

043 Subject headings (n is North America, us is Country, wa is U.S. state)

050 LCC number

074 Government document item number

086 SuDocs number designation

092 Local library number

049 Designation of local library

110 Corporate authors, see Fig. C.2: Geological Survey (U.S.)

245 Title is shown in Fig. C.2: Kittitas quadrangle, Washington-Kittitas Co. 7.5-minute series (topographic). For filing date and statement of responsibility, see Fig. C.3: 1953, Mapped by the Defense Mapping Agency; edited and published by the Geological Survey

246 Alternative title

250 Edition statement or photorevised

255 Scale, projection, latitude, and longitude

260 Publication date

300 Description and size

336 RDA content type

337 RDA media type

338 RDA carrier type

500 Notes

651 Geographical subject headings such as Washington (state) Maps, Topographic, Kittitas County (WA) Maps, Topographic; Library of Congress Free floating subdivisions such as Maps, Topographic

655 Local subjects; examples are National forests, river, counties, cities, landmarks, etc.

710 Added entry for corporate author

Points to remember:

• All subject headings must be verified in the authority file before adding them to the record workform (OCLC, 2016c).

• It is wise to consider how the map is used with class assignments and add detailed subject headings in 655 to enhance search results to display relevant sources for the assignment.

• Verify the Public Catalog Copy Entry, see Fig. C.4.

Copy Catalog is now complete. For an original catalog example, the OCLC search must show the map is not in the global system. An example would be a map created for a local thesis or dissertation that was unique to the institution; if that were the case, original cataloging would be needed.