Part I. Exam 77-418 Microsoft Word 2013

This book covers the skills you need to have for certification as a Microsoft Office Specialist in Microsoft Word 2013. Specifically, you need to be able to complete tasks that demonstrate the following skill sets:

Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5

With these skills, you can create, populate, format, and manage the types of documents most commonly used in a business environment.

Prerequisites

We assume that you have been working with Word 2013 for at least six months and that you know how to carry out fundamental tasks that are not specifically mentioned in the objectives for this Microsoft Office Specialist exam. Before you begin studying for this exam, you might want to make sure you are familiar with the information in this section.

Moving around in a document

You can view various parts of the active document by using the vertical and horizontal scroll bars. Using the scroll bars does not move the cursor—it changes only the part of the document displayed in the window. For example, if you drag the vertical scroll box down to the bottom of the scroll bar, the end of the document comes into view, but the cursor stays in its original location.

Here are some other ways to use the scroll bars:

  • Click the up or down scroll arrow on the vertical scroll bar to move the document window up or down one line of text.

  • Click above or below the scroll box to move up or down one screen.

  • Click the left or right scroll arrow on the horizontal scroll bar to move the document window to the left or right several characters at a time.

  • Click to the left or right of the scroll box to move left or right one screen.

You can also move around in a document by moving the cursor. You can click to place the cursor at a particular location, or you can press a key or a key combination to move the cursor.

The following table shows the keys and key combinations you can use to move the cursor quickly.

Pressing this key or combination

Moves the cursor

Left Arrow

Left one character at a time

Right Arrow

Right one character at a time

Down Arrow

Down one line at a time

Up Arrow

Up one line at a time

Ctrl+Left Arrow

Left one word at a time

Ctrl+Right Arrow

Right one word at a time

Home

To the beginning of the current line

End

To the end of the current line

Ctrl+Home

To the beginning of the document

Ctrl+End

To the end of the document

Ctrl+Page Up

To the beginning of the previous page

Ctrl+Page Down

To the beginning of the next page

Page Up

Up one screen

Page Down

Down one screen

Selecting text

Before you can edit or format text, you need to select it. You can select any amount of text by dragging through it. You can select specific units of text as follows:

  • To select a word, double-click it. The word and the space following it are selected. Punctuation following a word is not selected.

  • To select a sentence, click anywhere in the sentence while holding down the Ctrl key. The first character in the sentence through the space following the ending punctuation mark are selected.

  • To select a paragraph, triple-click it. The paragraph and paragraph mark are selected.

You can select adjacent words, lines, or paragraphs by positioning the cursor at the beginning of the text you want to select, holding down the Shift key, and then pressing an arrow key or clicking at the end of the text that you want to select.

To select non-adjacent blocks of text, select the first block, hold down the Ctrl key, and then select the next block.

To select a block of text quickly, you can use the selection area—the empty area to the left of the document’s text column. When the pointer is in the selection area, it changes from an I-beam to a right-pointing arrow. From the selection area, you can select specific units of text as follows:

  • To select a line, click in the selection area to the left of the line.

  • To select a paragraph, double-click in the selection area to the left of the paragraph.

  • To select an entire document, triple-click anywhere in the selection area.

To deselect text, click anywhere in the document window except the selection area.

Applying basic formatting

You can change font attributes such as size, style, effects, color, and character spacing from the Font group on the Home tab, from the Mini Toolbar, and from the Font dialog box that opens when you click the Font dialog box launcher. You can also apply predefined text effects from the Text Effects And Typography menu that is available from the Font group.

Compiled screen shot of the Font dialog box, Mini Toolbar, and Text Effects And Typography menu.

You can change paragraph attributes such as alignment, indentation, spacing, shading, and borders from the Paragraph group on the Home tab, and from the Paragraph dialog box that opens when you click the Paragraph dialog box launcher.

Note

Strategy Ensure that you are familiar with all the character and paragraph formatting options.

Cutting, copying, and pasting content

Word offers several different methods of cutting and copying content. After selecting the content, you can click buttons on the ribbon, use a keyboard shortcut, or right-click the selection and click commands on the shortcut menu. Cutting or copying content places it on the Microsoft Office Clipboard. You can paste content that is stored on the Clipboard into a document (or any Office file) by using commands from the ribbon, shortcut menu, or keyboard, or directly from the Clipboard. Experienced users might find it fastest to use a keyboard shortcut. The main keyboard shortcuts for editing tasks are shown in the following table.

Task

Keyboard shortcut

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Repeat/Redo

Ctrl+Y

When you paste content, Word gives you options for formatting the pasted content. Those options are available from the Paste Options menu that appears when you click the Paste arrow in the Clipboard group on the Home tab of the ribbon, or when you click the Paste Options button that appears below the lower-right corner of the pasted content.

Screen shot of the Paste Options menu.

The available buttons depend on the format of the cut or copied selection (the source) and the format of the place you’re pasting it (the destination). Pointing to a button displays a preview of how the source content will look if you use that option to paste it at the current location.

Tip

You can move or copy text by dragging it within the same document. To copy the selection instead of moving it, hold down the Ctrl key while you drag. The dragged text is not stored on the Clipboard, but the Paste Options list is available when you release the mouse button so that you can adjust the formatting of the moved or copied content.

Note

See Also For information about paste options, see 2.1 Insert text and paragraphs.

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