Chapter at a Glance
Cards and calendars can be among the easiest publications to produce. Microsoft Publisher 2010 provides dozens of attractive templates from which you can create and personalize these items, perhaps to send to friends or clients. However, if you intend to distribute a lot of them, you might need to do some advance planning. Several of the decisions you need to make before creating cards and calendars for large-scale distribution revolve around the cost, in time and money, of printing the final product.
In this chapter, we discuss issues such as layout, color, paper, printing, and mailing, while showing you how to produce a folded card, a postcard, and three types of calendars. You also learn how to save time when creating a multipage publication by applying formatting to the underlying master page.
Note
Practice Files Before you can complete the exercises in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to complete the exercises in this chapter are in the Chapter31 practice file folder. A complete list of practice files is provided in Using the Practice Files at the beginning of this book.
The cards that you buy in a store are usually folded publications with text and graphic elements on all sides. You can print cards that you create in Publisher on both sides of the paper, or you can simulate this effect by printing the content on one side of the paper and then folding it in four. Publisher 2010 comes with many templates for two types of folded cards: Greeting Cards and Invitation Cards. In addition, five tent-fold templates are available in the Postcards category (along with dozens of flat card templates).
Tip
Publisher 2010 includes templates that are specifically designed for pre-cut folded card stock from paper manufacturers such as Avery. You can purchase card stock and then, from the bottom of the Greeting Card, Invitation Card, or Postcard page of the Available Templates window, select the card stock by its model number.
After you choose a publication type on the New page of the Backstage view, thumbnails for two kinds of templates appear in the center pane:
Design templates Templates such as the Thank You type of greeting card or the Party type of invitation card are based on classic Publisher designs, such as Accent Box, Capsules, or Quadrant. When you click one of these templates, the Page Size and Layout settings under Options in the right pane are unavailable, so you cannot change the design.
Layout templates Templates such as the Birth Announcement type of greeting card or the Birthday Party type of invitation card are based on a layout, such as Frames, Portal, or Radius. When you click one of these templates, the Page Size and Layout settings under Options in the right pane are available, so you can change them.
The Page Size option determines whether your publication will occupy a quarter page or a half page, with the fold on the top or on the side. The Layout option determines which page layout will be applied to the card. You can change the page size and customize the layout after you create the card, but with so many options to choose from, you can save time by choosing the template that is closest to the effect you want.
If you click a layout template and then change the Page Size option, most of the layout thumbnails in the center pane change to reflect the size you selected. If you change the Layout option, most of the thumbnails change to reflect the layout you selected. In this way, you can get a good idea of the range of possibilities. (A few layout templates are fixed and don’t change when you select a different option.)
Tip
Each time you choose a template category from the New page of the Backstage view, it displays the template thumbnails with the default settings. You can experiment with changes to the color scheme, font scheme, page size, and layout until you find the combination you want.
Every publication, even a blank one, has a color scheme, a font scheme, and a set of information associated with it. You can change these options after you create a publication, but you can save time by specifying all three at the time of creation.
A color scheme consists of eight complementary colors designed to be used for the following elements of a publication:
The Main color is for the text.
The Accent 1 through Accent 5 colors are for objects other than text.
The Hyperlink color is for indicating hyperlinks that have not been clicked.
The Followed Hyperlink color is for indicating visited hyperlinks.
Understanding color schemes can help you create professional-looking publications that use an appropriate balance of color. You are not limited to using the colors in a publication’s color scheme, nor are you limited to using the color schemes that come with Publisher, but because they have been selected by professional designers based on good design principles, using them ensures that your publications will be pleasing to the eye.
The Color Scheme list in the Customize pane that appears when you select a publication type displays four of the eight colors in each scheme—Accent 1 through Accent 4—to give you an idea of the feeling evoked by that combination of colors. (By default, the Main text color is always black.) When you select a color scheme in the Customize pane, all the thumbnails in the center pane change to reflect that color scheme.
After you create a publication, you can switch to a different color scheme by clicking a color scheme in the Schemes gallery on the Page Design tab.
Tip
If the default color schemes don’t meet your needs, you can create your own by selecting a starting color scheme (preferably one that is close to what you want), clicking Create New Color Scheme at the bottom of the Schemes gallery, and then choosing colors in the Create New Color Scheme dialog box. After you save the scheme with a name of your choosing, it appears in the Schemes gallery, and you can apply it to any publication in the usual way.
Although working with the eight colors of a harmonious color scheme simplifies the process of designing a publication, you might want to use a larger palette of colors. You can add colors that are not part of the color scheme by selecting the element whose color you want to change and then choosing from the almost infinite spectrum of colors available from the Colors dialog box.
After you use a non–color-scheme color in a publication, it becomes available on all the palettes that appear when you click buttons that apply color—for example, the Font Color button. The color remains on the palettes associated with the publication—even if you stop using the color or change the color scheme applied to the publication.
Most publications that you create based on Publisher templates include placeholders for text. The placeholder text might be suggested wording or simply indicate the type of information to insert in that text box. When you create an invitation, Publisher suggests text that is appropriate to the invitation template you choose. You can change the text to your own words, or choose from suggested verses (divided into categories, including business, personal, and holiday occasions) designed to adorn the cover and interior of a folded card.
In this exercise, you’ll create a folded card based on a layout template. You’ll change the color scheme before and after you create the publication, change the verse, apply different colors, and change the stacking order of elements on the page.
Note
SET UP You don’t need any practice files to complete this exercise. Display the New page of the Backstage view, and select Installed Templates in the Available Templates list. Then follow the steps.
In the More Templates section of the Available Templates page, click Invitation Cards. Then scroll the center pane to see the range of invitation card templates that are available.
In the Party category of the Invitation Cards page, click (don’t double-click) the All Party folder.
Publisher displays the 72 invitation card templates that are installed with the program. The templates are divided into five categories: Party, Theme Party, Holiday Party, Birthday Party, and Housewarming.
In the Party category, click the Blends thumbnail.
In the Customize pane, the Page Size and Layout options are unavailable (dimmed), indicating that this is a design template rather than a layout template.
Scroll down the Invitation Cards page. In the Theme Party category, click the Dinner Party 2 thumbnail.
In the Customize pane, the Page Size and Layout options become available, indicating that this is a layout template rather than a design template.
In the Options section of the Customize pane, click the Page size arrow and then, in the Page size list, click Quarter-sheet top fold. Then click the Layout arrow, scroll to the top of the Layout list, and click Juxtaposition.
The preview thumbnail at the top of the Customize pane and the Theme Party category thumbnails change as you select each option.
Scroll up and down the Invitation Cards page.
Publisher has applied your choices to the thumbnails of all templates that do not have a fixed layout.
In the Customize pane, click the Color scheme arrow, and then scroll down the Color scheme list, noting all the different options.
In the Color scheme list, click Oriel, and then scroll up and down the Invitation Cards page.
Publisher has applied the Oriel color scheme to all the templates.
In the Party category, double-click the Blocks thumbnail.
Publisher creates an invitation card divided into four pages (the front of the card, the inside spread, and the back of the card). The publication reflects the Oriel color scheme you selected, but because Blocks is a design template, the publication is a half-sheet side-fold card instead of the quarter-sheet top-fold orientation that you selected in step 5.
Tip
Although you cannot change the orientation and size of this design template from the Customize pane of the New page, you can change them after you create the card by setting the Orientation and Size from the Page Setup group on the Page Design tab. Be aware however, that the layout of this design is tailored specifically to a vertical half-page card. If you change the orientation or size, you will need to manually adjust the layout to fit your selection.
If you have already saved text in an information set as we did in Chapter 29, your organization name appears on page 1 above the invitation text, and on page 4.
Note
Troubleshooting The appearance of buttons and groups on the ribbon changes depending on the width of the program window. For information about changing the appearance of the ribbon to match our screen images, see Modifying the Display of the Ribbon at the beginning of this book.
Note
Troubleshooting The information set does not automatically replace the placeholder text in templates that you download from Microsoft Office Online. To replace or update a placeholder with text or a logo saved in an information set, point to the placeholder, click the action button that appears, and then click Update From Business Information Set.
Note
See Also For information about information sets, see Storing Personal and Company Information in Chapter 29.
In the Page Navigation pane, click the Page 2 and Page 3 thumbnail to display the interior spread.
On the Page
Design tab, in the Template group, click the Options button.Click the Category arrow, and scroll up and down the Category list to see the available categories of greeting card text categories. Click any category to see the messages associated with that category. Then, in the Category list, click General Party.
In the Available messages list, click We’ve worked hard.
Publisher displays the message text that will appear on the front page of the card in the First Message Part pane, and the text that will appear inside the card in the Second Message Part pane.
In the Suggested Verse dialog box, click OK.
The text on pages 1 and 3 change to reflect your choice.
In the Page Navigation pane, click the Page 4 thumbnail.
If you completed the exercise at the end of Storing Personal and Company Information in Chapter 29, the information you stored in your information set is displayed on this page, which is the back for the card.
On the Page Design tab, in the Schemes gallery, click various color schemes and observe their effect on the card.
Notice that the first color in each scheme (Accent 1) is always assigned to the vertical block at the right edge of the card, the second color (Accent 2) is assigned to the middle block, and the fourth color (Accent 4) is assigned to the left block.
In the Schemes
group, click the More button in the
lower-right corner of the Schemes
gallery.The Schemes gallery expands to display all the available color schemes. The Built-In section includes 21 color schemes, and the Built-In (Classic) section includes an additional 71 color schemes.
In the Built-In (classic) section of the Schemes gallery, click Desert.
Publisher applies the selected color scheme to the publication.
Display the inside page spread. In the black rectangle, click Now, let’s party! Then, if necessary, press Ctrl+A to select the entire sentence.
The Drawing Tools Format contextual tab and the Text Box Tools Format contextual tab appear on the ribbon.
On the Text Box Tools
Format tab, in the Font group, click the Font Color
arrow and then, on the Font Color
menu, click More Colors.The Colors dialog box opens, displaying the Standard page.
In the Colors spectrum, click the brown hexagon that is one to the right of the lower-left corner of the spectrum.
In the lower-right corner of the dialog box, you can compare your selection to the current font color.
With the text still selected, on the Home tab, in the Clipboard group, click the Format Painter button once.Tip
Format Painter is a nifty tool that you can use to copy multiple formatting characteristics from one element to another. To copy formatting to only one element, click the Format Painter button once. To copy formatting to multiple elements, double-click the Format Painter button. The feature will then remain active until you either press the Esc key or click the Format Painter button again.
In the yellow rectangle, click anywhere in the phrase INVITATION TITLE.
The text changes to the same font, color, and size as the text in the right square.
In the Font
group, click the Decrease Font
Size button
three times, and then click a blank area of the publication to see
the results.In the center of the page spread, click the left edge of the yellow rectangle that contains the invitation details.
Publisher selects the grouped objects on the page spread.
Click the left edge of the yellow rectangle a second time.
Publisher selects only the large square, as indicated by the gray handles.
Note
See Also For information about grouped objects, see Working with Shapes in Chapter 30.
On the Drawing Tools
Format tab, in the Shape
Styles group, click the Shape
Outline
arrow.The brown color you applied in step 22 from the Colors dialog box appears in the Recent Colors section of the Shape Outline menu.
In the Recent Colors section of the Shape Outline menu, click the brown square.
A brown outline appears around the yellow rectangle.
On page 3, click an area of the gray square that is outside of the black square to select the gray square.
In the Shape
Styles group, click the Shape
Fill arrow and then, in
the Scheme Colors gallery on the
Shape Fill menu, click the
Accent 3, Darker 25% square (the
second square from the bottom of the fourth column).
On the Drawing Tools
Format tab, in the Arrange group, click the Ungroup button.The grouped objects on the page ungroup and become individually selected.
Click a blank area of the page to clear the selections, and then click an area of the green square that is outside of the black square to select it.
In the Arrange
group, click the Bring
Forward
button.The green square overlaps the yellow rectangle.
Use what you have learned about color to enhance the card in various ways. You might also want to use the skills you learned in Chapter 30, to create eye appeal by adding graphic elements.
Postcards provide a simple format to send information to customers, club members, family, or friends. Publisher comes with many templates for two-sided postcards. Most are designed to occupy a quarter page, but a few have quarter-page or half-page options. All have a primary side named Side 1 and a secondary side named Side 2. Most of the layout options for Side 2 include space for an address and postage.
If you communicate with customers or members of an organization by means of postcards and other marketing pieces that are sent to everyone on a mailing list, you might want to use a process called mail merge. This process combines the static information you enter in a publication with the variable information in a data source (a mailing list or any other type of database) to create one copy of the merged publication for every record in the data source.
The data source is a structured document, such as a Microsoft Word table, a Microsoft Excel worksheet, a Microsoft Access database table, or a Microsoft Outlook contact list. You can use an existing data source, or you can create a new one as part of the mail merge process.
To tell Publisher what information to pull from the data source and where to put it, you insert data fields into the publication. These fields correspond to the field names (usually column headings) in the data source. For example, the address area of a postcard usually contains an address block consisting of fields for the name and address of each recipient. After you enter the data fields in the publication, each field is enclosed in chevrons—for example, «FirstName».
After you specify the data source you want to use and insert the appropriate data fields into the publication, you can either send the merged publications directly to the printer or you can merge them one after the other into a new publication, as separate pages. If you merge to a new publication, you have another chance to review and, if necessary, edit the merged copies before sending them to the printer.
This might sound like a complicated process, but Publisher makes it simple with the Mail Merge Wizard, a three-step wizard that leads you through the mail merge process from start to finish.
Publisher offers several booklet-style catalog templates into which you can insert product information. If this information is stored in an Excel workbook or an Access database, you can use catalog merge to merge the product information into the catalog publication at printing time.
Catalog merge works pretty much the same way as mail merge. You can link to an existing data source or create a new one. When using an existing data source, you can filter the information or exclude specific records. This means you can tailor each printing of the catalog—for example, for a particular occasion or season.
If you frequently use catalogs as a marketing tool, it is worth taking the time to set up your product or service information in a workbook or database so that you can maintain it in one location and avoid having to retype it every time you need it. You might even consider storing information such as team or membership lists this way so that you can use Publisher and catalog merge to produce professional-looking rosters.
In this exercise, you’ll create a postcard, insert data fields based on an existing data source, and then perform a mail merge operation to create copies with preprinted names and addresses, ready for mailing.
Note
SET UP You need the DataSource workbook located in your Chapter31 practice file folder to complete this exercise. Display the New page of the Backstage view, and then follow the steps.
In the Most Popular section of the Available Templates page, click the Postcards thumbnail and then, in the Marketing section of the Postcards page, click the All Marketing folder.
Scroll down the All Marketing page to see the available templates.
Tip
The templates display the color scheme you applied most recently. If you completed the previous exercise, the templates display the Oriel color scheme.
The postcard templates are divided into 13 categories: Informational, Special Offer, Sale, Event, Invitation, Holiday Party Invitation, Holiday Greeting, Holiday Thank You, Thank You, We’ve Moved, Announcement, Reminder, and Tent Fold.
In the We’ve Moved category, click the Compass Point thumbnail.
A preview of and options for the selected postcard appear in the Customize pane.
In the Color scheme list, click Sapphire, and in the Side 2 information list, click Promotional text. Then, at the bottom of the Customize pane, click Create.
Publisher creates the postcard with the specified settings.
Note
See Also For information about creating information sets, see Storing Personal and Company Information in Chapter 29.
In the Page Navigation pane, click the Page 2 thumbnail.
Click the Mailings tab.
The Mail Merge button is active (yellow) because this publication contains mail merge fields.
On the Mailings
tab, in the Start group, click the
Mail Merge
arrow and then, in the Mail
Merge list, click
Step by Step Mail Merge
Wizard.The Mail Merge task pane opens, displaying step 1 of the Mail Merge Wizard.
With the Use an existing list option selected under Create recipient list, click Next: Create or connect to a recipient list at the bottom of the task pane.
The Select Data Source dialog box opens, displaying the contents of a folder, named QUERIES, that was created when you installed Microsoft Office 2010 Professional.
In the Select Data Source dialog box, navigate to your Chapter31 practice file folder and double-click the DataSource workbook.
In the Select Table dialog box, with the Clients$ sheet and the First row of data contains column headers check box selected, click OK.
The Mail Merge Recipients dialog box opens.
If you use mail merge often, you will want to explore this dialog box to see how you can refine the mail merge process. For the purposes of this exercise, we will use the default settings.
In the Mail Merge Recipients dialog box, click OK.
The Mail Merge task pane displays step 2 of the Mail Merge Wizard.
On page 2 of the postcard, click the sentence that begins Type address here.
Publisher selects all the text in the address area.
Press the Delete key.
The address area of the postcard is now empty other than the end-of-line marker (the placeholder character within a text frame or table cell, which is visible only when hidden characters are displayed).
In the Mail Merge task pane, under More items, click Address block.
Tip
You can also insert an address block by clicking the Address Block button in the Write & Insert Fields group on the Mailings tab.
The Insert Address Block dialog box opens. From this dialog box, you can refine the format of the fields that constitute the name and address.
In the Insert Address
Block dialog box, above the Preview pane, click the Next button.The Preview pane displays information for the second recipient defined in the recipient list you selected in step 1 of the wizard.
Notice the name and address options you can
set. Then click the Previous button
to redisplay the first recipient, and in the Insert Address Block dialog box, click OK.A field code that represents the address block appears in the address area of the postcard.
Display page 1 of the postcard, and insert a text box below the We’ve Moved box and to the right of the downward-pointing arrow.
Note
See Also For information about inserting text boxes, see Working with Text Boxes in Chapter 30.
With the insertion point in the new text box,
on the Mailings tab, in the Write & Insert Fields group, click
the Greeting Line button.Under Greeting line format, click the arrow to the right of the first box, and click (none). Then click the arrow to the right of the second box, scroll down the list, and click Joshua.
In the Greeting line for invalid recipient names list, click (none). Then in the Insert Greeting Line dialog box, click OK.
A field code that represents the greeting line appears in the text box.
On the Mailings
tab, in the Preview Results group, click the Preview Results button.Publisher displays the greeting for the first recipient in the selected recipient list.
Click after the comma, press the Spacebar, and type don’t miss our Open House on July 1! Then click away from the text box.
The postcard is now ready for merging.
At the bottom of the Mail Merge task pane, click Next: Create merged publication.
Step 3 of the Mail Merge Wizard appears in the Mail Merge task pane.
In the task pane, click Merge to a new publication.
Publisher creates a new publication that includes two pages for each of the five records in the selected recipients list.
Scroll through the publication pages to see the personalized postcards.
You can edit each copy as necessary in this publication before printing it. You can also save the publication for future use.
Although various technologies are now available to track appointments and schedules electronically, many people still prefer to use printed calendars to keep them organized and on time. Calendars can be an excellent promotional item because they keep your information in front of the recipient for the entire calendar period. You can include information about promotions and events, or if you create a calendar for friends and family members, you can include information about personal events such as birthdays. You can use Publisher to create a calendar for a single month, for a range of months, or for an entire year. Various designs are available in full-page or wallet sizes, or you can build a custom-sized calendar from a blank publication.
After you choose a calendar template from the New page of the Backstage view, you can specify whether each calendar page displays a month or a year, and which months or years the calendar includes. (If you don’t select a year, Publisher creates a calendar for the current year.) Publisher creates a calendar consisting of one page specific to each month or year in the selected range. For example, setting a starting month of January and an ending month of June of the same year produces a six-page publication. You can also add a Schedule Of Events section, which is a text box next to the calendar grid on each page in which you can insert information, by selecting the Include Schedule Of Events check box at the bottom of the Customize pane before you create the calendar. You can change the Schedule Of Events text box header to represent information other than events.
Tip
You can insert a one-month calendar object from the Building Blocks Library into any type of publication. For information, see Working with Ready-Made Visual Elements in Chapter 30.
Some calendar templates include placeholders for photographs or other artwork. If you are creating a calendar for distribution to other people and you select one of these templates, think carefully about the ownership of the artwork you plan on using. If you insert your own photographs, do you want to indicate ownership in some way? If you plan to use artwork created by other people, do you have the right to distribute those materials without infringing on the owner’s rights?
Many people assume that if a graphic is available on the Web, it is part of the public domain. However, it is wise to err on the side of caution whenever you use artwork in your publications, unless you know it is not protected by a copyright. For example, the clip art that comes with Publisher and that is available from Microsoft Office Online is not copyrighted and can be used by anyone for any purpose. Materials that are copyrighted are usually accompanied by a variation of the following statement:
Copyright © 2010 by Online Training Solutions, Inc. All rights reserved.
If you want to use artwork that you have been given by someone else, it is wise to acknowledge the source. Otherwise, hard feelings can result if it appears to the owner that you are trying to claim credit for his or her work. You can add captions, credits, and copyrights to your publications in unobtrusive text boxes, so don’t be tempted to omit them only because you think they might detract from your design.
In Publisher, you can customize the background of any page by adding a solid color, a color gradient, a texture, or even a picture. This type of formatting is particularly effective in full-page publications such as calendars, because the background holds the objects on the page together with a cohesive design element.
A color gradient is a visual effect in which a solid color gradually changes from light to dark or dark to light. Publisher offers several gradient patterns, each with several variations. You can also choose a preset arrangement of colors from professionally designed backgrounds in which different colors gradually merge.
Tip
Be cautious when using preset color arrangements with calendars. It is important that the background be subtle and that it not compete with the other objects for attention or make them difficult to read.
If you want something fancier than a gradient, you can give the background a texture, or you can even use a picture. Publisher comes with several textures that you can easily apply to the background of your pages.
When you create a publication, the pages take on the characteristics of the template on which it is based. You can then make changes to individual pages. In a multipage publication, making the same change to the design of every page can be tedious. For efficiency and precision, you can make the change to the publication’s master page instead.
The design of the master page controls the look of all the pages in the publication. Anything that appears on the master page appears on every page. (For example, you might want to add your company logo or a watermark to every page.) Most master page elements can be changed only on the master page. (An exception is the background; you can override a master page background on an individual publication page.) For this reason, most publications created with Publisher templates have a blank master page—the design elements are individually inserted on each page so that you can easily change them.
To make changes to a publication’s master page, you click the Master Page button in the Views group on the View tab to display the master page and the Master Page tab.
By clicking buttons on the Master Page tab, you can do the following:
Change a one-page master page to a two-page master page (a spread) or vice versa.
Apply a master page to one page, all pages, or a range of pages in the current publication.
Duplicate or rename the active master page, or delete it if there is more than one.
Display and add content to the header and footer areas of the master page.
Clicking the Close Master Page button on the Master Page tab, or the Normal button in the Views group on the View tab returns you to the publication so you can check the effects of changes you make to the master page.
In this exercise, you’ll first create a full-page calendar for the entire year, with a custom photograph and copyright statement. You’ll then change the background on the master page, and change the background of the calendar object.
Note
SET UP You need the Peaceful picture located in your Chapter31 practice file folder to complete this exercise. Display the New page of the Backstage view, display only the installed templates, and then follow the steps.
On the Available Templates page, in the Most Popular section, click Calendars, and then scroll the Calendars page to see the broad range of available design templates.
The templates are divided into two categories: Full Page and Wallet Size.
In the Full Page category, click Photo Album.
Publisher displays a preview of the Photo Album calendar, with the default settings, in the Customize pane.
In the Customize pane, set the Color scheme to Aqua. Under Options, change the Page size to Portrait and the Timeframe to One year per page. Then click Create.
Publisher creates a full-page, vertical, 12-month calendar based on the selected design template.
Save the publication as Calendar in your Chapter31 practice file folder.
On the View tab,
in the Zoom group, click the 100%
button. Then scroll to the top of the page.Right-click the existing picture, click Change Picture, and then click Change Picture.
The Insert Picture dialog box opens, displaying the contents of your Pictures library.
In the Insert Picture dialog box, navigate to your Chapter31 practice file folder, and double-click the Peaceful picture.
The selected picture replaces the original picture, and the Picture Tools Format contextual tab appears on the ribbon.
Note
See Also For information about inserting and manipulating pictures, see Working with Graphics in Chapter 30.
On the Picture Tools
Format tab, in the Picture
Styles group, click the Caption button.The Caption gallery expands, displaying many options for caption positions.
Scroll down the Caption gallery to see the available options. Point to captions to display a preview of their effects on the selected photo. Then, in the Simple category, click the Simple – Layout 2 thumbnail (the second thumbnail from the left).
Publisher inserts a generic caption in the selected location.
Click Picture caption to select the entire caption. Then type Copyright (c) 2010 by Alyssa Johnson. All rights reserved.
Tip
When you press the Spacebar after typing (c), Publisher substitutes the copyright symbol, because the Replace Text As You Type check box is selected in the AutoCorrect dialog box. For information about AutoCorrect, see Correcting Spelling and Grammatical Errors in Chapter 3.
- Press Ctrl+A to select the entire caption. On the
Home tab, in the Font group, click the Decrease Font Size button twice. Then click
an empty area of the page to see the results.
The caption now fits on one line.
On the View tab,
in the Views group, click the Master Page button.The master page is currently blank.
On the Page Design tab, in the Page Background group, click the Background button.
The Background gallery expands.
In the Gradient Background section of the Background gallery, click the Accent 2 Vertical Gradient thumbnail (the second thumbnail in the second row).
On the Master
Page tab, in the Master
Page group, click the Apply
To button and then, in
the Apply To list, click Apply to Current Page.
In the Close
group, click the Close Master Page
button.The selected gradient has been applied to the page background, but not to the calendar object in the center of the page.
- Click a blank area of the calendar. On the
Drawing Tools Format tab, in the
Shape Styles group, click the
Shape Fill arrow, click Gradient, and then click More Gradients.
The Fill Effects dialog box opens, displaying the Gradient page.
In the Shading styles section, click Vertical.
In the Colors section, One Color is selected and the base color specified by the color scheme appears in the Color 1 box.
In the Colors area, move the slider all the way to the right (toward Light).
The thumbnails in the Variants area change to display gradients from aqua to white.
In the Variants area, click the lower-left thumbnail. Then click OK.
The calendar object background changes to match the page background.
With so many templates to choose from, you can save time by selecting the one that is closest in size and layout to the publication you want.
Although all the templates come with a default color scheme, you can switch to a different scheme at any time. And you can expand the scheme by adding custom colors.
Printing is a big consideration whenever you need more than just a few copies of a publication. Design with the printing method—and your budget—in mind.
If you need to send a publication to a large group of people, save time by merging their contact information directly into the publication.
Subtle backgrounds can unify a publication. In a multipage publication, the background belongs on the master page.