The new diagramming system in Word, Excel, and PowerPoint, and in the Outlook Editor, provides a great opportunity for you to describe your topic visually, whether your diagram illustrates the command structure at your workplace, the flow diagram of a project, or the interrelationship among different activities. After you’ve inserted a diagram, you’ll find that it’s extremely customizable.
On the Insert tab, click the SmartArt button to display the Choose A SmartArt Graphic dialog box.
Click a diagram type, and review the information about that diagram.
Click the first item in the Text pane, and type the text for that item.
Continue entering text, doing any of the following:
Press the Tab key to make the entry a subentry of the previous item (or click Demote), or Press Shift+Tab to elevate the entry one level (or click Promote).
Press Enter to finish the current item and insert a new line for text.
Press the Down arrow key to move to the next item.
Press Delete to remove entries you don’t want.
On the SmartArt Tools Design tab, point to different layouts and click the one that works best for your content.
Point to the different Quick Styles and click the one you want.
On the SmartArt Tools Format tab, point to the different Shape Styles, and click the one you want.
Click the Shape Fill, Shape Outline, and Shape Effects buttons to modify the fill color, modify the outline color and style, or add special effects, such as a shadow or a glow.
Point to different WordArt Styles to see how the text in the shape is affected. Click a style you like if you want to use WordArt.
Drag a selected shape to move it into a new location, or use a Sizing or a Rotation handle to change the dimensions or rotation of the diagram.
Click the frame of the diagram, and use a Sizing handle to change the diagram’s size.
"Converting Text into WordArt" for information about converting text into a SmartArt graphic in PowerPoint.