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Part 3: Manage contacts
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Part 3: Manage contacts
by Joan Lambert
Microsoft Outlook 2016 Step by Step
Cover
Title Page
Copyright Page
Contents
Introduction
Who this book is for
The Step by Step approach
Download the practice files
Ebook edition
Get support and give feedback
Errata and support
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Stay in touch
Part 1: Get started with Outlook 2016
1. Outlook 2016 basics
Start Outlook
Work in the Outlook user interface
Identify app window elements
Work with the ribbon and status bar
Manage Office and Outlook settings
Skills review
Practice tasks
Start Outlook
Work in the Outlook user interface
Manage Office and Outlook settings
2. Explore Outlook modules
Work in the Outlook app window
Work with items
Switch among modules
Work in the Mail module
Folder Pane content
Ribbon tabs
Content area views
Message windows
Work in the Calendar module
Ribbon tabs
Calendar item windows
Work in the People module
Ribbon tabs
Contact record windows
Work in the Tasks module
Ribbon tabs
Task windows
Skills review
Practice tasks
Explore Outlook modules
Part 2: Manage email messages
3. Send and receive email messages
Create and send messages
Create messages
Troubleshoot message addressing
Save and send messages
Attach files and Outlook items to messages
Display messages and message attachments
Display message content
Display attachment content
Display message participant information
Respond to messages
Skills review
Practice tasks
Create and send messages
Attach files and Outlook items to messages
Display messages and message attachments
Display message participant information
Respond to messages
4. Enhance message content
Personalize default message formatting
Apply thematic elements to individual messages
Apply and change themes
Apply and change styles
Create and use automatic signatures
Incorporate images in messages
Change message settings and delivery options
Skills review
Practice tasks
Personalize default message formatting
Apply thematic elements to individual messages
Create and use automatic signatures
Incorporate images in messages
Change message settings and delivery options
5. Manage email security
Block unwanted messages
Manage messages in the Junk Email folder
Configure junk email settings in your Inbox
Configure junk email options
Increase email security
Apply security measures to incoming messages
Apply security measures to outgoing messages
Configure Outlook to use a digital ID
Digitally sign or encrypt messages
Skills review
Practice tasks
Block unwanted messages
Increase email security
6. Organize your Inbox
Display and manage conversations
Arrange messages by specific attributes
Categorize items
Organize messages in folders
Skills review
Practice tasks
Display and manage conversations
Arrange messages by specific attributes
Categorize items
Organize messages in folders
Part 3: Manage contacts
7. Store and access contact information
Save and update contact information
Create and modify contact records
Communicate with contacts
Initiate actions from contact records
Select message recipients from address books
Display different views of contact records
Print contact records
Skills review
Practice tasks
Save and update contact information
Communicate with contacts
Display different views of contact records
Print contact records
8. Manage contact records
Create address books
Import and export contact records
Create contact groups
Quickly locate contact information
Personalize electronic business cards
Skills review
Practice tasks
Create address books
Import and export contact records
Create contact groups
Quickly locate contact information
Personalize electronic business cards
Part 4: Manage appointments and tasks
9. Manage scheduling
Schedule appointments and events
Convert calendar items
Configure calendar item options
Schedule and change meetings
Respond to meeting requests
Display different views of a calendar
Skills review
Practice tasks
Schedule appointments and events
Convert calendar items
Configure calendar item options
Schedule and change meetings
Respond to meeting requests
Display different views of a calendar
10. Manage your calendar
Define your available time
Configure time zones
Work with multiple calendars
Connect to other calendars
Manage the display of multiple calendars
Share calendar information
Share calendars with co-workers
Share calendar information outside of your organization
Print a calendar
Skills review
Practice tasks
Define your available time
Configure time zones
Work with multiple calendars
Share calendar information
Print a calendar
11. Track tasks
Create tasks
Create task items
Create tasks from Outlook items
Manage tasks
Update tasks
Remove items from your task list
Manage task assignments
Assign tasks to other people
Respond to task assignments
Display different views of tasks
Display tasks in the Tasks module
Display tasks in other modules
Skills review
Practice tasks
Create tasks
Manage tasks
Manage task assignments
Display different views of tasks
Part 5: Maximize efficiency
12. Manage window elements
Personalize the Outlook app window
Configure the Folder Pane
Configure the Navigation Bar
Display module peeks
Configure the Reading Pane
Customize the Quick Access Toolbar
Customize the ribbon
Customize user interface fonts
Skills review
Practice tasks
Personalize the Outlook app window
Customize the Quick Access Toolbar
Customize the ribbon
Customize user interface fonts
13. Customize Outlook options
Configure general Office and Outlook options
Configure message options
Compose messages
Outlook panes
Message arrival
Conversation Clean Up
Replies and forwards
Save messages
Send messages
MailTips
Tracking
Message format
Other
Configure calendar options
Configure contact and task options
Group options
Contact options
Task options
Configure search and language options
Configure advanced options
Manage add-ins and security options
Manage add-ins
Configure Trust Center options
Skills review
Practice tasks
Configure Outlook options (all topics)
Manage add-ins and security options
14. Manage email automatically
Automatically reply to messages
Create rules to process messages
Manage messages by using Quick Steps
Skills review
Practice tasks
Automatically reply to messages
Create rules to process messages
Manage messages by using Quick Steps
Appendix A. Get connected
Start the connection process
Configure a connection automatically
Configure a connection manually
Manage existing connections
Appendix B. Keyboard shortcuts
Outlook 2016 keyboard shortcuts
Create Outlook items or files
Navigate in Outlook
Use the Outlook Backstage view
Locate Outlook items
Manage Outlook items
Manage and format item content
Work with the Mail module and email messages
Work with the Calendar module and calendar items
Work with the People module and contact records
Work with the Tasks module and tasks
Send and receive information
Use development tools
Office 2016 keyboard shortcuts
Display and use windows
Use dialog boxes
Undo and redo actions
Navigate the ribbon
Move around in text or cells
Move around in and work in tables
Access and use panes and galleries
Access and use available actions
Find and replace content (when editing)
Use the Help window
Glossary
Index
About the author
Acknowledgments
Survey
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Prev
Previous Chapter
6. Organize your Inbox
Next
Next Chapter
7. Store and access contact information
Part 3: Manage contacts
CHAPTER 7
Store and access contact information
CHAPTER 8
Manage contact records
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