In this chapter, you will learn how to | |
|---|---|
✓ | Set up presentations for delivery. |
✓ | Preview and print presentations. |
✓ | Prepare speaker notes and handouts. |
✓ | Finalize presentations. |
✓ | Deliver presentations. |
When it is time to deliver the Microsoft PowerPoint 2010 presentation you have worked so hard to create, taking the time for a few final tasks helps to ensure a successful outcome.
Before exposing a new presentation to the eyes of the world, you should check a few settings and proof the text of the slides, preferably on paper, where typographic errors seem to stand out much better than they do on the screen. When you are satisfied that the presentation is complete, you can prepare for your moment in the spotlight by creating speaker notes. You might also want to create handouts to give to your audience, to remind them later of your presentation’s message.
When all these tasks are complete, you should remove extraneous information before declaring the presentation final.
If you will deliver the presentation from your computer as an electronic slide show, it pays to become familiar with the tools available in Slide Show view, where instead of appearing in a window, the slide occupies the entire screen. You navigate through slides by clicking the mouse button or by pressing the Arrow keys, moving forward and backward one slide at a time or jumping to specific slides as the needs of your audience dictate. During the slide show, you can mark slides with an on-screen pen or highlighter to emphasize a point.
In this chapter, you’ll set up a slide show for delivery, preview a presentation, and print selected slides. You’ll remove the properties attached to a presentation and prevent other people from making further changes to it. Finally, you’ll see how to deliver a presentation, including marking up slides while showing them.
Practice Files
Before you can complete the exercises in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to complete the exercises in this chapter are in the Chapter06 practice file folder. A complete list of practice files is provided in Using the Practice Files at the beginning of this book.
In the old days, presentations were delivered by speakers with few supporting materials. Little by little, "visual aids" such as white board drawings or flip charts on easels were added, and eventually, savvy speakers began accompanying their presentations with 35mm slides or transparencies projected onto screens. To accommodate these speakers, early versions of PowerPoint included output formats optimized for slides of various sizes, including 35mm slides and the acetate sheets used with overhead projectors.
Although technology has evolved to the point where most presentations are now delivered electronically, PowerPoint 2010 still accommodates those output formats, as well as formats designed for printing on paper. Usually, you’ll find the default on-screen format adequate for your needs. If you have a wide-screen monitor, or if you know you’ll be using a delivery method other than your computer for your presentation, you should set the format of the presentation before you begin developing your content so that you place elements appropriately for the final size of your slides.
By default, slides are sized for an on-screen slide show with a width-to-height ratio of 4:3 (10 × 7.5 inches). The slides are oriented horizontally, with slide numbers starting at 1. You can change these settings in the Page Setup dialog box, where you can select from the following slide sizes:
On-screen Show. For an electronic slide show on screens of various aspects (4:3, 16:9, or 16:10)
Letter Paper. For a presentation printed on 8.5 × 11 inch U.S. letter-size paper
Ledger Paper. For a presentation printed on 11 × 17 inch legal-size paper
A3 Paper, A4 Paper, B4 (ISO) Paper, B5 (ISO) Paper. For a presentation printed on paper of various international sizes
35mm Slides. For 35mm slides to be used in a carousel with a projector
Overhead. For transparencies for an overhead projector
Banner. For a banner for a Web page
Custom. For slides that are a nonstandard size
If you want the same identifying information to appear at the bottom of every slide, you can insert it in a footer. You can specify the date and time, the slide number, and custom text in the Header And Footer dialog box, which shows a preview of where the specified items will appear on the slide.
If you are going to deliver a presentation before an audience and will control the progression of slides manually, the default settings will work well. However, provided the slides have been assigned advancement times on the Transitions tab, you can set up the presentation to run automatically, either once or continuously. For example, you might want to set up a product demonstration slide show in a store or at a tradeshow so that it runs automatically, looping until someone stops it. All it takes is a few settings in the Set Up Show dialog box.
In this exercise, you’ll explore the Page Setup dialog box and experiment with slide orientation. You’ll add footer information to every slide in a presentation, and then turn the presentation into a self-running slide show.
Set Up
You need the ServiceOrientationA_start presentation located in your Chapter06 practice file folder to complete this exercise. Open the ServiceOrientationA_start presentation, and save it as ServiceOrientationA. Then follow the steps.
On the Design tab, in the Page Setup group, click the Page Setup button.
The Page Setup dialog box opens.
Display the Slides sized for list, and toward the bottom, click 35mm Slides.
The Width setting changes to 11.25 inches and the Height setting changes to 7.5 inches.
Display the Slides sized for list again, and click Banner.
The Width setting changes to 8 inches, and the Height setting changes to 1 inch. This format is useful if you want to design a presentation that will display in a frame across the top or bottom of a Web page.
Tip
Obviously the current presentation with its long title and many bulleted lists is not suitable for the Banner format. If you want to create a banner, be sure to set the format before you begin developing the content of your presentation so that you choose words and graphics that fit within the space available.
Set the size of the slides to On-screen Show (4:3). Then in the Slides area, click Portrait, and click OK.
The slide width changes to 7.5 and its height changes to 10 inches. This orientation is useful if you want to compare two presentations side by side in Reading view.
In the Page Setup group, click the Slide Orientation button, and then click Landscape.
On the Insert tab, in the Text group, click the Header & Footer button.
The Header And Footer dialog box opens with the Slide page displayed.
In the Include on slide area, select the Date and time check box. Then with Fixed selected, type today’s date in the text box.
PowerPoint indicates on the thumbnail in the Preview area that the date will appear in the lower-left corner of the slide. The date will appear in the format in which you typed it.
Select the Slide number check box.
The thumbnail in the Preview area shows that the slide number will appear in the lower-right corner.
Select the Footer check box, and then type your name in the text box.
Your name will appear in the center of the slide.
Select the Don’t show on title slide check box, and click Apply to All. Then display slide 2.
The specified footer information appears at the bottom of the slide.
On the Slide Show tab, in the Set Up group, click the Set Up Slide Show button.
The Set Up Show dialog box opens.
In the Show type area, click Browsed at a kiosk (full screen).
When you click this option, the Loop Continuously Until ‘Esc’ check box in the Show Options area becomes unavailable so that you cannot clear it. Any narration or animation attached to the presentation will play with the presentation unless you select the Show Without Narration or Show Without Animation check box.
See Also
For information about narration, see the sidebar Recording Presentations in Chapter 14. For information about animation, see Chapter 10.
Click OK.
To test the show, display slide 1, and on the View Shortcuts toolbar, click the Reading View button.
The presentation runs continuously, using the transition effect and advancement time applied to all its slides.
See Also
For information about transitions, see Adding Transitions in Chapter 5.
When the presentation starts again at slide 1, press Esc to stop the slide show and return to Normal view.
Now when you are ready to run the presentation, you can navigate to the folder where it is stored, and double-click it. When the presentation opens, switch to Slide Show view to start the presentation. You can press Esc to stop the slide show at any time.
Even if you plan to deliver your presentation electronically, you might want to print the presentation to proof it for typographical errors and stylistic inconsistencies. Before you print, you can preview your presentation to see how the slides will look on paper. You preview a presentation on the Print page in the Backstage view, where the presentation appears in the right pane.
You can click the Next Page or Previous Page button in the lower-left corner of the pane to move among the slides. To zoom in on part of a slide, click the Zoom In and Zoom Out buttons on the Zoom Slider in the lower-right corner. Click the Zoom To Page button to fit the slide to the pane.
If you will print a color presentation on a monochrome printer, you can preview in grayscale or black and white to verify that the text is legible against the background.
Tip
In Normal view, you can see how your slides will look when printed on a monochrome printer by clicking either the Grayscale or the Black And White button in the Color/Grayscale group on the View tab.
When you’re ready to print, you don’t have to leave the Backstage view. You can simply click the Print button to print one copy of each slide on the default printer. If the default settings aren’t what you want, you can make the following changes on the Print page:
Number of copies. Click the arrows to adjust the Copies setting.
Which printer. If you have more than one printer available, specify the printer you want to use and set its properties (such as paper source and image compression).
Which slides to print. You can print all the slides, the selected slides, or the current slide. To print only specific slides, click the Slides box, and enter the slide numbers and ranges separated by commas (no spaces). For example, enter 1,5,10-12 to print slides 1, 5, 10, 11, and 12 .
What to print. From the Print Layout gallery, specify whether to print slides (one per page), notes pages (one half-size slide per page with space for notes), or an outline. You can also print handouts, specifying the number of slides that print on each page (1, 2, 3, 4, 6, or 9) and their order.
Whether to frame slides. Click this option below the Print Layout and Handouts galleries to put a frame around the slides on the printed page.
Whether to scale slides. If you haven’t set the size of the slides to match the size of the paper in the printer, click this option to have PowerPoint automatically reduce or increase the size of the slides to fit the paper when you print them.
See Also
For information about setting the size of slides, see Setting Up Presentations for Delivery earlier in this chapter.
Print quality. Click this option if you want the highest quality printed output.
Print comments and ink markup. Click this option if electronic or handwritten notes are attached to the presentation and you want to review them along with the slides.
Collate multiple copies. If you’re printing multiple copies of a presentation, specify whether complete copies should be printed one at a time.
Color range. Specify whether the presentation should be printed in color (color on a color printer and grayscale on a monochrome printer), grayscale (on either a color or a monochrome printer), or pure black and white (no gray on either a color or a monochrome printer).
Edit the header or footer. Click this option to display the Header And Footer dialog box.
See Also
For information about adding footers to slides, see Setting Up Presentations for Delivery earlier in this chapter.
In this exercise, you’ll preview a presentation in grayscale, select a printer, and print a selection of slides.
Set Up
You need the ServiceOrientationB_start presentation located in your Chapter06 practice file folder to complete this exercise. Open the ServiceOrientationB_start presentation, and save it as ServiceOrientationB. Then follow the steps.
Click the File tab to display the Backstage view, and then click Print.
The right side of the Print page displays the first slide as it will print with the current settings.
Under Settings, click Color, and then click Grayscale.
The preview shows the slide in black, white, and shades of gray.
Click the Next Page button to move through the slides, until slide 12 is displayed.
On the Zoom Slider, click the Zoom In button several times, and then use the horizontal scroll bar that appears to scroll all the way to the left.
It’s easier to examine the date in the footer of the magnified slide.
Click the Zoom to Page button to return to the original zoom percentage.
In the middle pane, click the setting for your printer.
A list displays the names of all the printers installed on your computer.
In the list, click the printer you want to use.
Tip
After choosing a printer, you can customize its settings for this particular print operation by clicking Printer Properties to display the Properties dialog box. For example, if the printer you have selected has duplex capabilities, you might want to specify that it should print slides on both sides of the page.
Under Settings, in the Slides box, type 1-3,5, and then press Tab.
In the right pane, PowerPoint displays a preview of slide 1. Below the preview, the slide indicator changes to 1 of 4, and you can now preview only the selected slides.
Click Full Page Slides, and below the gallery that appears, click Frame Slides.
At the top of the middle pane, click the Print button.
PowerPoint prints slides 1, 2, 3, and 5 with frames in shades of gray on the selected printer.
If you will be delivering your presentation before a live audience, you might want some speaker notes to guide you. Each slide in a PowerPoint presentation has a corresponding notes page. As you create each slide, you can enter notes that relate to the slide’s content by simply clicking the Notes pane and typing. If you want to include something other than text in your speaker notes, you must switch to Notes Page view by clicking the Notes Page button in the Presentation Views group on the View tab. When your notes are complete, you can print them so that they are readily available to guide the presentation.
Tip
In Presenter view, you can see your notes on one monitor while you display the slides to your audience on another monitor. For information about Presenter view, see the sidebar Setting Up Presenter View later in this chapter.
As a courtesy for your audience, you might want to supply handouts showing the presentation’s slides so that people can take notes. Printing handouts requires a few decisions, such as which of the nine available formats you want to use and whether you want to add headers and footers, but otherwise, you don’t need to do anything special to create simple handouts.
Tip
The layout of PowerPoint notes pages and handouts is controlled by a special kind of template called a master. Usually, you’ll find that the default masters are more than adequate, but if you want to make changes, you can. For information about customizing masters, see Viewing and Changing Slide Masters in Chapter 13.
In this exercise, you’ll enter speaker notes for some slides in the Notes pane. Then you’ll switch to Notes Page view, and insert a graphic into one note and a diagram into another. Finally, you’ll print both speaker notes and handouts.
Set Up
You need the Harmony_start presentation and the YinYang graphic located in your Chapter06 practice file folder to complete this exercise. Open the Harmony_start presentation, and save it as Harmony. Then follow the steps.
With slide 1 displayed, drag the splitter bar between the Slide pane and the Notes pane upward to enlarge the Notes pane.
Click anywhere in the Notes pane, type Welcome and introductions, and then press Enter.
Type Logistics, press Enter, and then type Establish knowledge level.
Display slide 2, and in the Notes pane, type Talk about the main concepts.
Display slide 3, and in the Notes pane, type Complementary energies, and then press Enter twice.
On the View tab, in the Presentation Views group, click the Notes Page button.
Slide 3 is displayed in Notes Page view. The zoom percentage is set so that the entire notes page fits in the window.
On the Insert tab, in the Images group, click the Picture button.
In the Insert Picture dialog box, navigate to your Chapter06 practice file folder, and then double-click the YinYang graphic.
Drag the image down below the note you typed in step 5.
The picture is visible in Notes Page view.
Below the scroll bar, click the Next Slide button to move to slide 4. Then click the border around the text placeholder to select it, and press Delete.
On the Insert tab, in the Illustrations group, click the SmartArt button. In the left pane of the Choose a SmartArt Graphic dialog box, click Hierarchy, and then in the middle pane, double-click the second thumbnail in the last row (Hierarchy List).
A diagram with six shapes and placeholder text is inserted into the page. Don’t worry about its placement for now; you will fix that later.
See Also
For information about how to work with SmartArt diagrams, see Inserting Diagrams in Chapter 5, and Customizing Diagrams in Chapter 8.
Open the Text pane, click the first placeholder in the hierarchy, and type the following, pressing the Down Arrow key or the Enter key as indicated:
Focus (Down Arrow)
Health (Down Arrow)
Creativity (Enter)
Relationships (Enter)
Community (Down Arrow)
Follow (Down Arrow)
Knowledge (Down Arrow)
Career (Enter)
Fame (Enter)
Fortune
Tip
If you have trouble seeing the notes at this zoom percentage, click the Zoom In button on the Zoom Slider in the lower-right corner of the window.
The speaker notes now include a diagram expressing visually the concepts to be emphasized during the presentation.
Use the formatting options available in the SmartArt Styles group on the Design tab to format the diagram any way you want, and then move and size the diagram to fit in the space below the slide.
We used the Moderate Effect style and the Gradient Loop – Accent 1 colors.
On the View tab, in the Presentation Views group, click the Normal button.
The diagram is not visible in Normal view.
Display slide 3.
The YinYang graphic is not visible in this view either.
Switch to Notes Page view, and then on the Insert tab, in the Text group, click the Header & Footer button.
The Header And Footer dialog box opens with the Notes And Handouts page displayed.
Select the Date and Time check box, and then click Fixed.
Select the Header check box, and then in the text box, type Harmony in Your Home.
Select the Footer check box, and then in the text box, type Wide World Importers.
Click Apply to All.
The notes page reflects your specifications.
Switch to Normal view, and then display the Print page of the Backstage view.
On the Print page, under Settings, click Full Page Slides, and then click Notes Pages.
Click the Slides box, type 1-4, and then click the Print button.
You now have a copy of the speaker notes to refer to during the presentation.
Display the Print page of the Backstage view again, and under Settings, click Notes Pages, and under Handouts in the gallery, click 3 slides.
The first page of the handouts is previewed in the right pane.
Change the Slides setting to 1-3, and then click the Print button.
Enhanced Handouts
If you want to provide audience handouts that include notes as well as pictures of the slides, you can send the presentation to a Microsoft Word document and then develop the handout content in Word.
To create handouts in Word:
Display the Save & Send page of the Backstage view, and under File Types in the middle pane, click Create Handouts.
In the right pane, click the Create Handouts button.
The Send To Microsoft Word dialog box opens.
Click the notes format you want.
If the slide content might change, under Add Slides To Microsoft Word Document, click Paste Link.
Click OK.
Word starts and opens a document set up to contain the handout format you selected. If you selected Outline Only, the text of the presentation appears in the document as a bulleted list.
These days, many presentations are delivered electronically, either by e-mail or from a Web site. As you develop a presentation, it can accumulate information that you might not want in the final version, such as the names of people who worked on the presentation, comments that reviewers have added to the file, or hidden text about status and assumptions. If your presentation will never leave your computer, you don’t have to worry that it might contain something that you would rather other people did not see. However, if the presentation file is going to be shared with other people, you will want to remove this identifying and tracking information before you distribute the presentation.
To examine some of the information attached to a presentation, you can display the properties on the Info page of the Backstage view. You can change or remove some of the properties in the Properties pane, or you can display the Document Panel or the Properties dialog box by clicking Properties at the top of the pane and clicking the option you want. However, to automate the process of finding and removing all extraneous and potentially confidential information, PowerPoint provides a tool called the Document Inspector.
Tip
When rearranging the objects on a slide, you might drag an object to one side while you decide whether to include it. The Off-Slide Content option in the Document Inspector dialog box detects any stray content that you might have overlooked. The Document Inspector also looks for invisible content on the slide. This is content you might have hidden by displaying the Selection And Visibility task pane and then clearing the object’s check box. (To display the Selection And Visibility pane, click the Select button in the Editing group on the Home tab, and then click Selection Pane.)
After you run the Document Inspector, you see a summary of its search results, and you have the option of removing all the items found in each category.
PowerPoint also includes two other finalizing tools:
Check Accessibility. This tool checks for presentation elements and formatting that might be difficult for people with certain kinds of disabilities to read. It reports its findings in the Accessibility Checker task pane, and offers suggestions for fixing any potential issues.
Check Compatibility. This tool checks for the use of features not supported in earlier versions of PowerPoint. It presents a list of features that might be lost or degraded if you save the presentation in an earlier PowerPoint file format.
After you have handled extraneous information and accessibility and compatibility issues, you can mark a presentation as final and make it a read-only file, so that other people know that they should not make changes to this released presentation. This process does not lock the presentation, however; if you want to make additional changes to the presentation, you can easily turn off the final status.
In this exercise, you’ll examine the properties attached to a presentation, remove personal information from the file, and then mark the presentation as final.
Set Up
You need the Meeting_start presentation located in your Chapter06 practice file folder to complete this exercise. Open the Meeting_start presentation, and save it as Meeting. Then follow the steps.
Display the Info page of the Backstage view.
The Properties pane on the right side of the window displays the standard properties associated with this presentation.
At the bottom on the Properties pane, click Show All Properties.
The pane expands to show all the properties.
At the top of the pane, click Properties, and click Advanced Properties. Then in the Meeting Properties dialog box, click the Summary tab.
This page includes some of the properties you might want to change in a convenient format.
Click in the Subject box, type Morale event, and then click OK.
The Subject property in the Properties pane reflects your change.
Save your changes to the presentation.
Display the Info page of the Backstage view again. Then in the center pane, click Check for Issues, and click Inspect Document.
In the Document Inspector dialog box, you can inspect for six types of content.
Clear the Custom XML Data check box. Then with the Comments and Annotations, Document Properties and Personal Information, Invisible On-Slide Content, and Presentation Notes check boxes selected, click Inspect.
The Document Inspector reports its findings.
To the right of Document Properties and Personal Information, click Remove All.
PowerPoint removes the presentation’s properties.
Close the Document Inspector dialog box.
In the Properties pane, all the properties have been cleared.
In the center pane of the Info page, click Protect Presentation, and then click Mark as Final.
A message tells you that the presentation will be marked as final and then saved.
Click OK in the message box, and then click OK in the confirmation box that appears after the document is marked as final.
The presentation’s final status is now indicated on the Info page.
Click any tab on the ribbon to return to the presentation.
The title bar indicates that this is a read-only file, and the ribbon tabs are hidden.
Click the Home tab to display its commands, most of which are inactive.
On the title slide, double-click the word Company, and press the Delete key.
Nothing happens. You cannot change any of the objects on the slides unless you click the Edit Anyway button in the information bar to remove the final status.
To deliver a presentation to an audience, you first click the Slide Show button to display the slides full screen. Then depending on how you have set up the presentation, you can either click the mouse button without moving the mouse to display the slides in sequence, or you can allow PowerPoint to display the slides according to the advancement timings you have set on the Transitions tab.
See Also
For information about advancement timings, see Adding Transitions in Chapter 5.
If you need to move to a slide other than the next one or the previous one, you can move the mouse pointer to display an inconspicuous navigation toolbar in the lower-left corner of the slide. You can use this toolbar in the following ways:
To move to the next slide, click the Next button.
To move to the previous slide, click the Previous button.
To jump to a slide out of sequence, click the Navigation button, click Go To Slide, and then click the slide.
To end the presentation, click the Navigation button, and then click End Show.
Keyboard Shortcuts
To display a list of keyboard shortcuts for carrying out presentation tasks, click the Navigation button, and then click Help. For example, you can press the Spacebar, the Down Arrow key, or the Right Arrow key to move to the next slide; press the Page Up key or the Left Arrow key to move to the previous slide; and press the Esc key to end the presentation.
See Also
To see a complete list of keyboard shortcuts, see Appendix A at the end of this book.
During a presentation, you can reinforce your message by drawing on the slides with an electronic "pen" or changing the background behind text with a highlighter. You simply click the Pen button on the toolbar that appears when you move the mouse, click the tool you want, and then begin drawing or highlighting. The pen color is determined by the setting in the Set Up Show dialog box, but you can change the pen color during the presentation by clicking the Pen button, clicking Ink Color, and then selecting the color you want.
In this exercise, you’ll move around in a presentation in various ways while delivering it. You’ll also use a pen tool to mark up one slide, change the color of the markup, and then mark up another.
Set Up
You need the SavingWater_start presentation located in your Chapter06 practice file folder to complete this exercise. Open the SavingWater_start presentation, and save it as SavingWater. Then follow the steps.
With slide 1 selected in Normal view, on the View Shortcuts toolbar, click the Slide Show button.
PowerPoint displays the title slide after implementing its applied transition effect.
Click the mouse button to advance to slide 2.
The slide contents ripple onto the screen.
Press the Left Arrow key to move back to the previous slide, and then press the Right Arrow key to display the next slide.
Move the mouse.
The pointer appears on the screen, and barely visible in the lower-left corner, the shadow toolbar appears.
Troubleshooting
If the pop-up navigation toolbar doesn’t seem to appear, move the pointer to the lower-left corner of the screen and move it slowly to the right. The four toolbar buttons should become visible in turn. If they don’t, press the Esc key to end the slide show. Then display the Backstage view, and click Options. In the PowerPoint Options dialog box, click Advanced, and in the Slide Show area, select the Show Popup Toolbar check box, and click OK.
Move the pointer to the bottom of the screen and to the left until the Next button appears. Then click the Next button to display slide 3.
Right-click anywhere on the screen, and then click Previous to redisplay slide 2.
Right-click anywhere on the screen, point to Go to Slide, and then in the list of slide names, click 11 Soil Amendment.
Display the toolbar, click the Navigation button, and then click Next to display slide 12.
Use various navigation methods to display various slides in the presentation until you are comfortable moving around.
Right-click anywhere on the screen, and then click End Show.
The active slide appears in Normal view.
Tip
If you click all the way through to the end of the presentation, PowerPoint displays a black screen to indicate that the next click will return you to the previous view. If you do not want the black screen to appear at the end of a presentation, display the PowerPoint Options dialog box, and click Advanced. Then in the Slide Show area, clear the End With Black Slide check box, and click OK. Then clicking while the last slide is displayed will return you to the previous view.
Display slide 11, and switch to Slide Show view.
Right-click anywhere on the screen, point to Pointer Options, and then click Highlighter.
On the slide, highlight the words 10 tons.
Right-click anywhere on the screen, point to Pointer Options, and then click Pen.
On the slide, draw a line below the words per acre per year.
PowerPoint draws the line in the color specified in the Set Up Show dialog box as the default for this presentation.
Right-click the screen, point to Pointer Options, and then click Erase All Ink on Slide.
The highlight and line are erased.
Press the Spacebar to move to the next slide.
Display the toolbar, click the Pen button, point to Ink Color, and then under Standard Colors in the palette, click the Dark Red box.
Right-click anywhere on the screen, point to Pointer Options, and then click Arrow.
The pen tool changes back to the regular pointer, and you can now click the mouse button to advance to the next slide.
Press Esc to stop the presentation.
A message asks whether you want to keep your ink annotations.
Click Discard.
The active slide is displayed in Normal view.
It’s most efficient to set up your presentation in its intended output format before you begin adding content.
To proof a presentation on paper, you can print it in color, grayscale, or black and white, depending on the capabilities of your printer.
You can easily create speaker notes to facilitate a presentation delivery, or print handouts so that your audience can easily follow your presentation.
Finalizing a presentation ensures that it doesn’t contain personal or confidential information and that people are alerted before making further changes.
Knowing how to use all the navigation toolbar buttons, commands, and keyboard shortcuts to navigate in Slide Show view is important for smooth presentation delivery.
To emphasize a point, you can mark up slides during a presentation by using a pen in various colors or a highlighter.