6. Working with Date, Time, and S Planner
In this chapter, you find out how to set the time, use the Clock application, and use the S Planner calendaring application. Topics include the following:
→ Synchronizing to the correct time
→ Working with the Clock application
→ Setting alarms
→ Waking up with the latest weather, news, and your schedule
→ Working with S Planner
Your Galaxy Note 3 has a Clock application you can use as a bedside alarm. The S Planner application synchronizes with your Google or Microsoft Exchange calendars and enables you to create events and meetings while on the road and to always know where your next meeting is.
Setting the Date and Time
Before you start working with the Clock and S Planner applications, make sure that your Galaxy Note 3 has the correct date and time.
1. Pull down the Notification panel.
2. Touch the Settings icon to display the Settings screen.
3. Touch General to display the General screen.
4. Touch Date and Time.
5. Touch to enable or disable synchronizing time and date with the wireless carrier. It is best to leave this enabled as it automatically sets date and time based on where you are traveling.
Does Network Time Sync Always Work?
In some countries, on some carriers, time synchronization does not work. This means that when you get off the plane and turn Airplane mode off (see the Prologue for information on Airplane mode), after a reasonable amount of time your time, date, and time zone will still be incorrect. In these instances, it is best to disable automatic date and time and manually set the time, date, and time zone yourself, and try it on automatic in the next country you visit or when you are back in your home country.
6. Touch to set the date if you choose to disable network synchronization.
7. Touch to set the time if you choose to disable network synchronization.
8. Touch to enable or disable synchronizing the time zone with the wireless carrier. It is best to leave this enabled as it automatically sets the time zone based on where you are traveling.
9. Touch to set the time zone manually if you choose to disable network synchronization.
10. Touch to enable or disable the use of 24-hour time format. This format makes your Galaxy Note 3 represent time without a.m. or p.m. For example, 1:00 p.m. becomes 13:00 in 24-hour format.
11. Touch to change the way in which the date is represented. For example, people in the United States normally write the date with the month first (12/31/2010). You can make your Galaxy Note 3 display the date with the day first (31/12/2010) or with the year first (2010/12/31).
Clock Application
The Clock application is preinstalled on your Galaxy Note 3 and provides the functionality of a bedside clock and alarm clock.
Navigate the Clock Application
1. Touch the Clock icon on the Apps screen.
2. Touch the + to create an alarm.
3. Touch Alarm to view and edit your alarms.
4. Touch World Clock to see the World Clock and manage the clocks on that screen.
5. Touch Stopwatch to use the Stopwatch.
6. Touch Timer to use the Timer.
Manage Alarms
The Clock application enables you to set multiple alarms. These can be one-time alarms or recurring alarms. Even if you exit the Clock application, the alarms you set still trigger.
1. Touch to create a new alarm.
2. Touch the up/down arrows to set the hours and minutes.
3. Touch the AM/PM button to toggle between a.m. and p.m.
4. Touch the days of the week when you want the alarm to trigger. In this example, the alarm will sound on all days of the workweek but not on Saturday and Sunday.
5. Check the Repeat Weekly box if you want the alarm to repeat every week.
6. Touch Alarm Type to change the type of alarm. Your choices are Melody, Vibration, and Vibration and Melody.
7. Touch Alarm Tone to change the alarm tone or melody that plays.
8. Move the Volume slider to adjust the volume of the alarm.
9. Scroll down to see the extra settings.
10. Touch to enable or disable Location Alarm. If you enable this, you are setting the alarm to trigger only when you are at the chosen location.
11. Touch to enable or disable the Snooze feature and set how long the snooze lasts.
12. Touch to enable or disable Smart Alarm. Smart Alarm plays a tune ahead of the alarm time to slowly start waking you up.
13. Touch to give the alarm a name.
14. Touch to save your new alarm.
When the alarm goes off, touch the red circled X and drag it to either side to turn off the alarm.
Editing or Deleting an Alarm
To edit or delete an alarm, touch and hold the alarm you want to edit or delete. When the popup window appears, make your choice. If you just want to quickly enable or disable an alarm, touch the Alarm Clock icon on the far right of an alarm.
Use the World Clock
The World Clock enables you to keep track of time in multiple cities around the world.
1. Touch World Clock to display the World Clock screen.
2. Touch the + to add a new city.
3. Type in a partial city name to find the city you want to add.
4. Touch a city to add it to the World Clock screen.
Managing Cities
To delete a city from your World Clock screen, or to rearrange the cities you’ve saved, touch the Menu button and choose Delete to select which cities to delete or Change Order to rearrange them.
Use Dock Mode and the Desk Clock
When you insert your Galaxy Note 3 into a Samsung dock, the phone automatically switches to Dock mode. This mode turns the Clock app into a desk clock or a bedside clock. At this writing, you cannot switch to Dock mode manually.
1. Insert your Galaxy Note 3 into a Samsung dock.
2. If the Complete Action Using dialog opens, touch Desk Clock, and then touch Always if you want to use the Desk Clock every time you dock the Galaxy Note 3 or Just Once if you want to choose among the dock options each time.
3. Touch to switch the sound between playing through the Galaxy Note 3’s speaker and through the dock.
4. Touch to exit Dock mode without removing the Galaxy Note 3 from the dock. You can also simply remove the Galaxy Note 3 from the dock.
Using Low-Power Dock Mode
After one minute of inactivity in Dock mode, the Galaxy Note 3 dims its screen to suit the light level in the room and displays just the date, time, and weather. Touch anywhere on the screen to switch back to the full Dock mode display.
Customize Dock Mode
You can customize Dock mode to suit your needs better. You can change the shortcuts displayed, hide the shortcuts if you don’t want to see them, and choose which other items appear.
1. In Dock mode, touch the Menu button to display the menu.
2. Touch Edit Shortcuts to unlock the shortcuts so that you can change them.
3. Touch to remove a shortcut.
4. Scroll to the right.
5. Touch to add a new shortcut. The Select Activity dialog opens.
6. Scroll down as needed to see all available apps.
7. Touch to select an app to create a new shortcut.
8. Touch the Back button to apply the new shortcut (not shown).
9. Touch the Menu button to display the menu.
10. Touch Settings to display the Settings screen.
11. Touch to hide the status bar when in Dock mode.
12. Touch Wallpaper to choose the background displayed in Dock mode. You can choose the default Dock wallpaper, choose an image from the Gallery app, or set it to use whatever you have chosen as the wallpaper for your Home screen.
13. Touch the Calendar check box to enable or disable showing the calendar in Dock mode.
14. Touch the Weather switch to enable or disable showing the weather on the Dock screen.
15. Touch Weather (anywhere apart from the switch) to choose Fahrenheit or Celsius and whether the weather is periodically updated.
16. Touch to display the Accessory screen, which includes a section of settings for Dock mode.
Displaying the Accessory Screen Without a Dock Attached
When you don’t have a Dock attached to your Galaxy Note 3, you can still open the Accessory screen and choose Dock settings. To do so, pull down the Notification bar and touch Settings to open the Settings app. Touch General to display the General screen, and then touch Accessory to display the Accessory screen.
17. Check the Dock Sound box to enable or disable playing a sound when you insert your Galaxy Note 3 into the dock. Playing the sound can be helpful if you find it difficult to insert the Galaxy Note 3 in the dock.
18. Touch to enable or disable using external speakers connected to the dock when docked and playing audio.
19. Touch to enable or disable automatically showing the Dock screen when you insert your Galaxy Note 3 into the dock. If unchecked, you just see the regular Home screen.
20. Touch to choose what kind of audio is output via the High-Definition Multimedia Interface (HDMI) cable when the Galaxy Note 3 is docked. Choose Stereo if you have a standard two-speaker rig or Surround if you have a surround-sound setup, such as a 5.1 speaker set (five directional speakers and a nondirectional subwoofer) or a 7.1 setup (seven speakers and a subwoofer).
21. Touch the Back button to save your settings and return to the Settings screen for Dock mode.
22. Touch the Back button to leave the Settings screen and return to the Dock mode desktop.
Using the S Planner Calendaring Application
The S Planner calendaring application enables you to synchronize all your Google Calendars under your primary Google account to your Galaxy Note 3. You can accept appointments and create and modify appointments right on your phone. Any changes are automatically synchronized wirelessly back to your Google Calendar.
Navigate the S Planner Main Screen
The main screen of the S Planner app shows a one-day, one-week, or one-month view of your appointments. S Planner also shows events from multiple calendars at the same time.
1. Touch the S Planner icon on the Apps screen.
2. Swipe left to go backward in time.
3. Swipe right to go forward in time.
4. Touch to show today’s date.
5. Touch Year, Month, Week, Day, List, or Task to choose a calendar view.
6. Touch to switch to Writing mode, where you can draw over the calendar with the S Pen.
7. Touch to create a new event.
Event Colors
S Planner can display one calendar or many calendars at the same time. If you choose to display multiple calendars, events from each calendar are color coded so you can tell which events are from which calendar.
Choose Which Calendars and Task Lists to View
If you have set up multiple accounts, which might each have multiple calendars or task lists, you can choose which calendars S Planner shows at the same time.
1. Touch the Menu button to open the menu.
2. Touch Calendars to display the Calendars screen.
3. Check the All Calendars box to display all calendars and task lists from all accounts.
4. Touch to expand an account to see all calendars and task lists it has.
5. Touch to collapse an expanded account.
6. Touch to enable or disable displaying the calendar or task list.
7. Touch to return to the main S Planner screen.
Change S Planner Settings
1. Touch the Menu button.
2. Touch Settings.
3. Touch View Styles to choose the way that the calendar shows events when you touch to view them in the Month view and Week view. For Month view, your choices are to have a pop-up showing the Event view or a list of the events at the bottom of the screen. For Week view, your choices are to have a Timeline view where the days are across the top and the hours of the day are below, or an Analog view where the days are all shown on the screen at once. Try each style and see which you prefer.
4. Touch First Day of Week to set the first day of your week. You can choose Saturday, Sunday, or Monday. You can also choose Locale Default, which means the locale determined by the time zone you are in controls what the first day of the week is.
5. Touch Hide Declined Events to enable or disable hiding events you have declined.
6. Touch Lock Time Zone to enable or disable using your home time zone when displaying the calendar and event times. When this is enabled, your home time zone is always used even when you are not traveling in it.
7. Touch Select Time Zone to set your home time zone if you enabled Lock Time Zone in step 7.
8. Touch Show Week Number to enable or disable showing the week number. For example, March 26 is in week 13.
9. Check the Hide Completed Tasks box if you want to hide tasks you have completed. Hiding what you’ve done may make it easier to see what you still have left to do.
10. Check the Weather box if you want to display the weather on the calendar.
11. Scroll down for more settings.
12. Touch Set Alerts and Notifications to enable or disable notifications for calendar events. You can also set whether you are alerted only in the Notification bar or with a pop-up alert.
13. Touch Select Ringtone to choose the ringtone to play when you are being alerted for calendar events.
14. Touch Vibration to choose whether your Galaxy Note 3 should also vibrate when the event ringtone plays.
15. Touch Quick Responses to edit the four built-in Quick Responses. Read more about Quick Reponses later in this chapter.
16. Touch the Back button to save your settings and return to the main S Planner screen.
Add a New Event
While you’re on the road, you can add a new appointment or event—and even invite people to it. Events you add synchronize to your Google and corporate calendars in real time.
1. Touch to add a new event.
A Quicker Way to Add an Event
You can quickly add a new event by touching and holding on the day on which you want to create the event and the time of day you want to create it.
2. Touch the color swatch to choose the color to assign to the event. You can use colors to make important events more conspicuous.
3. Touch Title to enter a title for your event.
4. Check the All Day box to mark the event as an all-day event.
5. Touch the From box to select the start date and time of the event.
6. Touch the To box to select the end date and time of the event.
7. Touch Calendar to select the calendar to add the event to.
8. Touch Sticker to choose a sticker for your event. The stickers have images that help you visually categorize events.
9. Touch Repeat to set this as a recurring event. You can make it repeat daily, weekly, or monthly on the same date each month, but you can also set a meeting to repeat, for example, monthly but only every last Thursday regardless of the date.
10. Touch the + on the Reminder line to add a reminder for the event.
11. Touch to set the timing of the reminder.
12. Touch to change the type of reminder (Email or Notification).
13. Touch the – to remove the reminder.
14. Scroll down to reach more event settings.
15. Touch Location to specify where the event will take place. This can be a full physical address, which is useful because most smartphones can map the address.
16. Touch Description and type a description for the event.
17. Touch to add invitees from your Contacts list. You can also add invitees by typing their names or email address in the text box.
18. Touch to remove an invitee.
19. Scroll down to reach more event settings.
20. Touch to choose how to show your availability during this event. You can choose Busy or Available.
21. Touch to choose the privacy of the event. You can choose Public or you can choose Private so only you can see it. If the event is being created on your corporate calendar, setting the event to Private means that people can see you are busy, but they cannot see the event details.
22. Touch to save the event. Any attendees that you have added are automatically sent an event invitation.
Editing and Deleting an Event
To edit or delete a calendar event, touch the event to see the event preview and then touch the event preview. After the event opens, touch the Menu button and choose either Edit or Delete. When you successfully delete an event to which someone has invited you, S Planner sends an event decline notice to the event organizer. So you don’t have to first decline the meeting before deleting it because this is all taken care of automatically.
Respond to a Google Event Invitation
When you are invited to an event, you can choose your response right on your Galaxy Note 3 in the invitation email itself, or you can use the S Planner app.
1. Touch to open the event invitation email.
2. Touch Yes, Maybe, or No to indicate whether you will attend.
Respond from S Planner
When you receive an invite, it is automatically inserted into your Google calendar but with no response selected.
1. Touch the new event.
2. Touch the event location to have it mapped in Google Maps or another mapping app that you have installed (such as Google Earth).
3. Touch Attend? to choose your response.
4. Choose Accept, Tentative, or Decline.
5. Back on the Meeting Invitation screen, touch the Back button to return to the main S Planner screen.
Respond to a Corporate Event Invitation
When you receive an invitation to an event, choose your response in the invitation email itself.
1. Touch to open the event invitation email.
2. Touch to see the invitation responses.
3. Touch Accept, Decline, or Maybe to indicate whether you will attend.
Use Quick Responses
When you are notified of an upcoming event on your Galaxy Note 3, you can choose to Snooze or Email Guests. When you choose to Email Guests, you can choose a Quick Response to send them.
1. Pull down the Notification bar.
2. Touch Email Guests to open the Select a Quick Response dialog.
3. Choose one of your Quick Responses or write a custom message.
4. Touch the email app you want to use to send the Quick Response.
Add a Task
In addition to calendar events, you can add tasks you need to complete.
1. Touch to add a new task.
3. Touch Title and type the title for the task.
4. Touch Due Date and then specify when the task is due. If the task needs no due date, check the No Due Date box instead.
5. Touch Task and then choose the account to add the task to.
6. Touch Reminder to choose when you want to be reminded of the task.
7. Touch Priority to choose the task’s priority.
8. Touch Description and then type a description for the task.
9. Touch Save to save the task.
Marking a Task as Completed
To mark a task as completed, switch to Task view. Check the box to the left of the task to mark it as completed.