Appendix
Keyboard shortcuts
Throughout this book, we provide information about how to perform tasks quickly and efficiently by using keyboard shortcuts. The following shortcuts were excerpted from Word Help and Office.com and formatted in tables for convenient lookup.
Tip
In the following lists, keys you press at the same time are separated by a plus sign (+), and keys you press sequentially are separated by a comma (,).
Word 2019 keyboard shortcuts
This section provides a comprehensive list of keyboard shortcuts built into Word 2019.
Perform common tasks
Action |
Keyboard shortcut |
Create a nonbreaking space |
Ctrl+Shift+Spacebar |
Create a nonbreaking hyphen |
Ctrl+Shift+Hyphen |
Make letters bold |
Ctrl+B |
Make letters italic |
Ctrl+I |
Make letters underlined |
Ctrl+U |
Decrease font size one value |
Ctrl+Shift+< |
Increase font size one value |
Ctrl+Shift+> |
Decrease font size 1 point |
Ctrl+[ |
Increase font size 1 point |
Ctrl+] |
Remove paragraph or character formatting |
Ctrl+Spacebar |
Copy the selected text or object |
Ctrl+C |
Cut the selected text or object |
Ctrl+X |
Paste text or an object |
Ctrl+V |
Refine paste action (Paste Special) |
Ctrl+Alt+V |
Paste formatting only |
Ctrl+Shift+V |
Undo the last action |
Ctrl+Z |
Redo the last action |
Ctrl+Y |
Open the Word Count dialog box |
Ctrl+Shift+G |
Work with documents and webpages
Create, view, and save documents
Action |
Keyboard shortcut |
Create a new document |
Ctrl+N |
Open a document |
Ctrl+O |
Close a document |
Ctrl+W |
Split the document window |
Alt+Ctrl+S |
Remove the document window split |
Alt+Shift+C or Alt+Ctrl+S |
Save a document |
Ctrl+S |
Find, replace, and browse through text
Action |
Keyboard shortcut |
Open the Navigation pane (to search the document) |
Ctrl+F |
Repeat a Find action (after closing the Find And Replace dialog box) |
Alt+Ctrl+Y |
Replace text, specific formatting, and special items |
Ctrl+H |
Go to a page, bookmark, footnote, table, comment, graphic, or other location |
Ctrl+G |
Switch between the last four places you edited |
Alt+Ctrl+Z |
Open a list of browse options |
Alt+Ctrl+Home |
Move to the previous browse object (set in browse options) |
Ctrl+Page Up |
Move to the next browse object (set in browse options) |
Ctrl+Page Down |
Switch to another view
Action |
Keyboard shortcut |
Switch to Print Layout view |
Alt+Ctrl+P |
Switch to Outline view |
Alt+Ctrl+O |
Switch to Draft view |
Alt+Ctrl+N |
Work in Outline view
Action |
Keyboard shortcut |
Promote a paragraph |
Alt+Shift+Left Arrow |
Demote a paragraph |
Alt+Shift+Right Arrow |
Demote to body text |
Ctrl+Shift+N |
Move selected paragraphs up |
Alt+Shift+Up Arrow |
Move selected paragraphs down |
Alt+Shift+Down Arrow |
Expand text under a heading |
Alt+Shift+Plus sign |
Collapse text under a heading |
Alt+Shift+Minus sign |
Expand or collapse all text or headings |
Alt+Shift+A |
Hide or display character formatting |
/ (slash) on the numeric keypad |
Show the first line of body text or all body text |
Alt+Shift+L |
Show all headings with the Heading 1 style |
Alt+Shift+1 |
Show all headings up to the Heading n style |
Alt+Shift+n |
Insert a tab character |
Ctrl+Tab |
Work in Read Mode
Action |
Keyboard shortcut |
Go to the beginning of the document |
Home |
Go to the end of the document |
End |
Go to page n |
n, Enter |
Exit Read Mode |
Esc |
Print and preview documents
Action |
Keyboard shortcut |
Print a document |
Ctrl+P |
Display the Print page of the Backstage view |
Alt+Ctrl+I |
Move around the preview page when zoomed in |
Arrow keys |
Move by one preview page when zoomed out |
Page Up or Page Down |
Move to the first preview page when zoomed out |
Ctrl+Home |
Move to the last preview page when zoomed out |
Ctrl+End |
Review documents
Action |
Keyboard shortcut |
Insert a comment |
Alt+Ctrl+M |
Turn change tracking on or off |
Ctrl+Shift+E |
Close the Reviewing pane if it is open |
Alt+Shift+C |
Work with references, footnotes, and endnotes
Action |
Keyboard shortcut |
Mark a table of contents entry |
Alt+Shift+O |
Mark a table of authorities entry (citation) |
Alt+Shift+I |
Mark an index entry |
Alt+Shift+X |
Insert a footnote |
Alt+Ctrl+F |
Insert an endnote |
Alt+Ctrl+D |
Work with webpages
Action |
Keyboard shortcut |
Insert a hyperlink |
Ctrl+K |
Go back one page |
Alt+Left Arrow |
Go forward one page |
Alt+Right Arrow |
Refresh |
F9 |
Edit and move text and graphics
Delete text and graphics
Action |
Keyboard shortcut |
Delete one character to the left |
Backspace |
Delete one word to the left |
Ctrl+Backspace |
Delete one character to the right |
Delete |
Delete one word to the right |
Ctrl+Delete |
Cut selected content to the Clipboard |
Ctrl+X |
Undo the last action |
Ctrl+Z |
Cut selected content to the Spike |
Ctrl+F3 |
Copy and move text and graphics
Action |
Keyboard shortcut |
Open the Clipboard |
Press Alt+H to move to the Home tab, and then press F,O |
Copy selected text or graphics to the Clipboard |
Ctrl+C |
Cut selected text or graphics to the Clipboard |
Ctrl+X |
Paste the most recent addition or pasted item from the Clipboard |
Ctrl+V |
Move text or graphics once |
F2 (then move the cursor and press Enter) |
Copy text or graphics once |
Shift+F2 (then move the cursor and press Enter) |
When text or an object is selected, open the Create New Building Block dialog box |
Alt+F3 |
Display the shortcut menu associated with the selected building block |
Shift+F10 |
Copy the header or footer used in the previous section of the document |
Alt+Shift+R |
Insert special characters
Action |
Keyboard shortcut |
A field |
Ctrl+F9 |
A line break |
Shift+Enter |
A page break |
Ctrl+Enter |
A column break |
Ctrl+Shift+Enter |
An em dash |
Alt+Ctrl+Minus sign |
An en dash |
Ctrl+Minus sign |
An optional hyphen |
Ctrl+Hyphen |
A nonbreaking hyphen |
Ctrl+Shift+Hyphen |
A nonbreaking space |
Ctrl+Shift+Spacebar |
The copyright symbol |
Alt+Ctrl+C |
The registered trademark symbol |
Alt+Ctrl+R |
The trademark symbol |
Alt+Ctrl+T |
An ellipsis |
Alt+Ctrl+Period |
An AutoText entry |
Enter (after the ScreenTip appears) |
Insert characters by using character codes
Action |
Keyboard shortcut |
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (€), enter 20AC, and then hold down Alt and press X |
The character code, Alt+X |
Find out the Unicode character code for the selected character |
Alt+X |
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad |
Alt+the character code (on the numeric keypad) |
Select text and graphics
Action |
Keyboard shortcut |
Select text and graphics |
Hold down Shift and use the arrow keys to move the cursor |
Extend a selection
Action |
Keyboard shortcut |
Turn extend mode on |
F8 |
Select the nearest character |
F8+Left Arrow or Right Arrow |
Increase the size of a selection |
F8 (press once to select a word, twice to select a sentence, and so on) |
Reduce the size of a selection |
Shift+F8 |
Turn extend mode off |
Esc |
Extend a selection one character to the right |
Shift+Right Arrow |
Extend a selection one character to the left |
Shift+Left Arrow |
Extend a selection to the end of a word |
Ctrl+Shift+Right Arrow |
Extend a selection to the beginning of a word |
Ctrl+Shift+Left Arrow |
Extend a selection to the end of a line |
Shift+End |
Extend a selection to the beginning of a line |
Shift+Home |
Extend a selection one line down |
Shift+Down Arrow |
Extend a selection one line up |
Shift+Up Arrow |
Extend a selection to the end of a paragraph |
Ctrl+Shift+Down Arrow |
Extend a selection to the beginning of a paragraph |
Ctrl+Shift+Up Arrow |
Extend a selection one screen down |
Shift+Page Down |
Extend a selection one screen up |
Shift+Page Up |
Extend a selection to the beginning of a document |
Ctrl+Shift+Home |
Extend a selection to the end of a document |
Ctrl+Shift+End |
Extend a selection to the end of a window |
Alt+Ctrl+Shift+Page Down |
Extend a selection to include the entire document |
Ctrl+A |
Select a vertical block of text |
Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel |
Extend a selection to a specific location in a document |
F8+arrow keys; press Esc to cancel |
Select text and graphics in a table
Action |
Keyboard shortcut |
Select the next cell’s contents |
Tab |
Select the preceding cell’s contents |
Shift+Tab |
Extend a selection to adjacent cells |
Hold down Shift and press an arrow key repeatedly |
Select a column |
Use the arrow keys to move to the column’s top or bottom cell, and then do either of the following:
|
Extend a selection (or block) |
Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode |
Select an entire table |
Alt+5 on the numeric keypad |
Move through documents
Action |
Keyboard shortcut |
One character to the left |
Left Arrow |
One character to the right |
Right Arrow |
One word to the left |
Ctrl+Left Arrow |
One word to the right |
Ctrl+Right Arrow |
One paragraph up |
Ctrl+Up Arrow |
One paragraph down |
Ctrl+Down Arrow |
One cell to the left (in a table) |
Shift+Tab |
One cell to the right (in a table) |
Tab |
Up one line |
Up Arrow |
Down one line |
Down Arrow |
To the end of a line |
End |
To the beginning of a line |
Home |
To the top of the window |
Alt+Ctrl+Page Up |
To the end of the window |
Alt+Ctrl+Page Down |
Up one screen (scrolling) |
Page Up |
Down one screen (scrolling) |
Page Down |
To the top of the next page |
Ctrl+Page Down |
To the top of the previous page |
Ctrl+Page Up |
To the end of a document |
Ctrl+End |
To the beginning of a document |
Ctrl+Home |
To a previous revision |
Shift+F5 |
Immediately after opening a document, go to the location you were working in when the document was last closed |
Shift+F5 |
Move around in a table
Action |
Keyboard shortcut |
To the next cell in a row |
Tab |
To the previous cell in a row |
Shift+Tab |
To the first cell in a row |
Alt+Home |
To the last cell in a row |
Alt+End |
To the first cell in a column |
Alt+Page Up |
To the last cell in a column |
Alt+Page Down |
To the previous row |
Up Arrow |
To the next row |
Down Arrow |
Insert characters and move content in tables
Action |
Keyboard shortcut |
Insert a new paragraph in a cell |
Enter |
Insert a tab character in a cell |
Ctrl+Tab |
Move content up one row |
Alt+Shift+Up Arrow |
Move content down one row |
Alt+Shift+Down Arrow |
Apply character and paragraph formatting
Copy formatting
Action |
Keyboard shortcut |
Copy formatting from text |
Ctrl+Shift+C |
Apply copied formatting to text |
Ctrl+Shift+V |
Change or resize the font
Tip
The following keyboard shortcuts do not work in Read Mode.
Action |
Keyboard shortcut |
Open the Font dialog box to change the font |
Ctrl+Shift+F |
Increase the font size |
Ctrl+Shift+> |
Decrease the font size |
Ctrl+Shift+< |
Increase the font size by 1 point |
Ctrl+] |
Decrease the font size by 1 point |
Ctrl+[ |
Apply character formats
Action |
Keyboard shortcut |
Open the Font dialog box to change the formatting of characters |
Ctrl+D |
Change the case of letters |
Shift+F3 |
Format all letters as capitals |
Ctrl+Shift+A |
Apply bold formatting |
Ctrl+B |
Apply an underline |
Ctrl+U |
Underline words but not spaces |
Ctrl+Shift+W |
Double-underline text |
Ctrl+Shift+D |
Apply hidden text formatting |
Ctrl+Shift+H |
Apply italic formatting |
Ctrl+I |
Format letters as small capitals |
Ctrl+Shift+K |
Apply subscript formatting (automatic spacing) |
Ctrl+Equal sign |
Apply superscript formatting (automatic spacing) |
Ctrl+Shift+Plus sign |
Remove manual character formatting |
Ctrl+Spacebar |
Change the selection to the Symbol font |
Ctrl+Shift+Q |
View and copy text formats
Action |
Keyboard shortcut |
Display nonprinting characters |
Ctrl+Shift+8 |
Review text formatting |
Shift+F1 (then select the text with the formatting you want to review) |
Copy formats |
Ctrl+Shift+C |
Paste formats |
Ctrl+Shift+V |
Set the line spacing
Action |
Keyboard shortcut |
Single-space lines |
Ctrl+1 |
Double-space lines |
Ctrl+2 |
Set 1.5-line spacing |
Ctrl+5 |
Add or remove one line space preceding a paragraph |
Ctrl+0 (zero) |
Align paragraphs
Action |
Keyboard shortcut |
Switch a paragraph between centered and left-aligned |
Ctrl+E |
Switch a paragraph between justified and left-aligned |
Ctrl+J |
Switch a paragraph between right-aligned and left-aligned |
Ctrl+R |
Left align a paragraph |
Ctrl+L |
Indent a paragraph from the left |
Ctrl+M |
Remove a paragraph indent from the left |
Ctrl+Shift+M |
Create a hanging indent |
Ctrl+T |
Reduce a hanging indent |
Ctrl+Shift+T |
Remove paragraph formatting |
Ctrl+Q |
Apply paragraph styles
Action |
Keyboard shortcut |
Open the Apply Styles pane |
Ctrl+Shift+S |
Open the Styles pane |
Alt+Ctrl+Shift+S |
Start AutoFormat |
Alt+Ctrl+K |
Apply the Normal style |
Ctrl+Shift+N |
Apply the Heading 1 style |
Alt+Ctrl+1 |
Apply the Heading 2 style |
Alt+Ctrl+2 |
Apply the Heading 3 style |
Alt+Ctrl+3 |
Close the active Styles pane |
Ctrl+Spacebar, C |
Work with mail merge and fields
Perform mail merges
Action |
Keyboard shortcut |
Preview a mail merge |
Alt+Shift+K |
Merge a document |
Alt+Shift+N |
Print the merged document |
Alt+Shift+M |
Edit a mail-merge data document |
Alt+Shift+E |
Insert a merge field |
Alt+Shift+F |
Work with fields
Action |
Keyboard shortcut |
Insert a Date field |
Alt+Shift+D |
Insert a ListNum field |
Alt+Ctrl+L |
Insert a Page field |
Alt+Shift+P |
Insert a Time field |
Alt+Shift+T |
Insert an empty field |
Ctrl+F9 |
Update linked information in a Word source document |
Ctrl+Shift+F7 |
Update selected fields |
F9 |
Unlink a field |
Ctrl+Shift+F9 |
Switch between a selected field code and its result |
Shift+F9 |
Switch between all field codes and their results |
Alt+F9 |
Run GoToButton or MacroButton from the field that displays the field results |
Alt+Shift+F9 |
Go to the next field |
F11 |
Go to the previous field |
Shift+F11 |
Lock a field |
Ctrl+F11 |
Unlock a field |
Ctrl+Shift+F11 |
Use the Language bar
Action |
Keyboard shortcut |
Switch between languages or keyboard layouts |
Left Alt+Shift |
Display a list of correction alternatives |
Windows logo key+C |
Turn handwriting on or off |
Windows logo key+H |
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off |
Alt+~ |
Turn Korean IME on 101 keyboard on or off |
Right Alt |
Turn Chinese IME on 101 keyboard on or off |
Ctrl+Spacebar |
Tip
The Windows logo key is available on the bottom row of keys on most keyboards.
Perform function key tasks
Function keys
Action |
Keyboard shortcut |
Get Help or visit Office.com |
F1 |
Move text or graphics |
F2 |
Repeat the last action |
F4 |
Choose the Go To command (Home tab) |
F5 |
Go to the next pane or frame |
F6 |
Choose the Spelling command (Review tab) |
F7 |
Extend a selection |
F8 |
Update the selected fields |
F9 |
Show KeyTips |
F10 |
Go to the next field |
F11 |
Choose the Save As command |
F12 |
Shift+function key
Action |
Keyboard shortcut |
Start context-sensitive Help or reveal formatting |
Shift+F1 |
Copy text |
Shift+F2 |
Change the case of letters |
Shift+F3 |
Repeat a Find or Go To action |
Shift+F4 |
Move to the last change |
Shift+F5 |
Go to the previous pane or frame (after pressing F6) |
Shift+F6 |
Choose the Thesaurus command (Review tab, Proofing group) |
Shift+F7 |
Reduce the size of a selection |
Shift+F8 |
Switch between a field code and its result |
Shift+F9 |
Display a shortcut menu |
Shift+F10 |
Go to the previous field |
Shift+F11 |
Choose the Save command |
Shift+F12 |
Ctrl+function key
Action |
Keyboard shortcut |
Expand or collapse the ribbon |
Ctrl+F1 |
Choose the Print Preview command |
Ctrl+F2 |
Close the window |
Ctrl+F4 |
Go to the next window |
Ctrl+F6 |
Insert an empty field |
Ctrl+F9 |
Maximize the document window |
Ctrl+F10 |
Lock a field |
Ctrl+F11 |
Choose the Open command |
Ctrl+F12 |
Ctrl+Shift+function key
Action |
Keyboard shortcut |
Insert the contents of the Spike |
Ctrl+Shift+F3 |
Edit a bookmark |
Ctrl+Shift+F5 |
Go to the previous window |
Ctrl+Shift+F6 |
Update linked information in a Word source document |
Ctrl+Shift+F7 |
Extend a selection or block |
Ctrl+Shift+F8, and then press an arrow key |
Unlink a field |
Ctrl+Shift+F9 |
Unlock a field |
Ctrl+Shift+F11 |
Choose the Print command |
Ctrl+Shift+F12 |
Alt+function key
Action |
Keyboard shortcut |
Go to the next field |
Alt+F1 |
Create a new building block |
Alt+F3 |
Exit Word |
Alt+F4 |
Restore the app window size |
Alt+F5 |
Move from an open dialog box back to the document, for dialog boxes that support this behavior |
Alt+F6 |
Find the next misspelling or grammatical error |
Alt+F7 |
Run a macro |
Alt+F8 |
Switch between all field codes and their results |
Alt+F9 |
Display the Selection And Visibility pane |
Alt+F10 |
Display Microsoft Visual Basic code |
Alt+F11 |
Alt+Shift+function key
Action |
Keyboard shortcut |
Go to the previous field |
Alt+Shift+F1 |
Choose the Save command |
Alt+Shift+F2 |
Display the Research pane |
Alt+Shift+F7 |
Run GoToButton or MacroButton from the field that displays the field results |
Alt+Shift+F9 |
Display a menu or message for an available action |
Alt+Shift+F10 |
Select the Table Of Contents button when the table of contents is active |
Alt+Shift+F12 |
Ctrl+Alt+function key
Action |
Keyboard shortcut |
Display Microsoft System Information |
Ctrl+Alt+F1 |
Choose the Open command |
Ctrl+Alt+F2 |
Office 2019 keyboard shortcuts
This section provides a list of keyboard shortcuts available in all Office 2019 apps, including Word.
Display and use windows
Action |
Keyboard shortcut |
Switch to the next window |
Alt+Tab |
Switch to the previous window |
Alt+Shift+Tab |
Close the active window |
Ctrl+W or Ctrl+F4 |
Restore the size of the active window after you maximize it |
Alt+F5 |
Move to a pane from another pane in the app window (clockwise direction) If pressing F6 does not display the pane that you want, press Alt to put the focus on the ribbon, and then press Ctrl+Tab to move to the pane |
F6 or Shift+F6 |
Switch to the next open window |
Ctrl+F6 |
Switch to the previous window |
Ctrl+Shift+F6 |
Maximize or restore a selected window |
Ctrl+F10 |
Copy a picture of the screen to the Clipboard |
Print Screen |
Copy a picture of the selected window to the Clipboard |
Alt+Print Screen |
Use dialog boxes
Action |
Keyboard shortcut |
Move to the next option or option group |
Tab |
Move to the previous option or option group |
Shift+Tab |
Switch to the next tab in a dialog box |
Ctrl+Tab |
Switch to the previous tab in a dialog box |
Ctrl+Shift+Tab |
Move between options in an open drop-down list, or between options in a group of options |
Arrow keys |
Perform the action assigned to the selected button; select or clear the selected check box |
Spacebar |
Select an option; select or clear a check box |
Alt+the underlined letter |
Open a selected drop-down list |
Alt+Down Arrow |
Select an option from a drop-down list |
First letter of the list option |
Close a selected drop-down list; cancel a command and close a dialog box |
Esc |
Run the selected command |
Enter |
Use edit boxes within dialog boxes
An edit box is a blank box in which you enter or paste an entry.
Action |
Keyboard shortcut |
Move to the beginning of the entry |
Home |
Move to the end of the entry |
End |
Move one character to the left or right |
Left Arrow or Right Arrow |
Move one word to the left |
Ctrl+Left Arrow |
Move one word to the right |
Ctrl+Right Arrow |
Select or unselect one character to the left |
Shift+Left Arrow |
Select or unselect one character to the right |
Shift+Right Arrow |
Select or unselect one word to the left |
Ctrl+Shift+Left Arrow |
Select or unselect one word to the right |
Ctrl+Shift+Right Arrow |
Select from the insertion point to the beginning of the entry |
Shift+Home |
Select from the insertion point to the end of the entry |
Shift+End |
Use the Open and Save As dialog boxes
Action |
Keyboard shortcut |
Open the Open dialog box |
Ctrl+F12 or Ctrl+O |
Open the Save As dialog box |
F12 |
Open the selected folder or file |
Enter |
Open the folder one level above the selected folder |
Backspace |
Delete the selected folder or file |
Delete |
Display a shortcut menu for a selected item such as a folder or file |
Shift+F10 |
Move forward through options |
Tab |
Move back through options |
Shift+Tab |
Open the Look In list |
F4 or Alt+I |
Refresh the file list |
F5 |
Use the Backstage view
Action |
Keyboard shortcut |
Display the Open page of the Backstage view |
Ctrl+O |
Display the Save As page of the Backstage view (when saving a file for the first time) |
Ctrl+S |
Continue saving an Office file (after giving the file a name and location) |
Ctrl+S |
Display the Save As page of the Backstage view (after initially saving a file) |
Alt+F+S |
Close the Backstage view |
Esc |
Tip
You can use dialog boxes instead of Backstage view pages by selecting the Don’t Show The Backstage When Opening Or Saving Files check box on the Save page of the Word Options dialog box. Set this option in any Office app to enable it in all Office apps.
Navigate the ribbon
Follow these steps:
Press Alt to display the KeyTips over each feature in the current view.
Press the letter shown in the KeyTip over the feature that you want to use.
TipTo cancel the action and hide the KeyTips, press Alt.
Change the keyboard focus without using the mouse
Action |
Keyboard shortcut |
Select the active tab of the ribbon and activate the access keys |
Alt or F10. Press either of these keys again to move back to the document and cancel the access keys |
Move to another tab of the ribbon |
F10 to select the active tab, and then Left Arrow or Right Arrow |
Expand or collapse the ribbon |
Ctrl+F1 |
Display the shortcut menu for the selected item |
Shift+F10 |
Move the focus to select each of the following areas of the window:
|
F6 |
Move the focus to each command on the ribbon, forward or backward, respectively |
Tab or Shift+Tab |
Move among the items on the ribbon |
Arrow keys |
Activate the selected command or control on the ribbon |
Spacebar or Enter |
Display the selected menu or gallery on the ribbon |
Spacebar or Enter |
Activate a command or control on the ribbon so that you can modify a value |
Enter |
Finish modifying a value in a control on the ribbon, and move focus back to the document |
Enter |
Get help on the selected command or control on the ribbon |
F1 |
Move around in and work in tables
Action |
Keyboard shortcut |
Move to the next cell |
Tab |
Move to the preceding cell |
Shift+Tab |
Move to the next row |
Down Arrow |
Move to the preceding row |
Up Arrow |
Insert a tab in a cell |
Ctrl+Tab |
Start a new paragraph |
Enter |
Add a new row at the bottom of the table |
Tab at the end of the last row |
Access and use panes and galleries
Action |
Keyboard shortcut |
Move to a pane from another pane in the app window |
F6 |
When a menu is active, move to a pane |
Ctrl+Tab |
When a pane is active, select the next or previous option in the pane |
Tab or Shift+Tab |
Display the full set of commands on the pane menu |
Ctrl+Spacebar |
Perform the action assigned to the selected button |
Spacebar or Enter |
Open a drop-down menu for the selected gallery item |
Shift+F10 |
Select the first or last item in a gallery |
Home or End |
Scroll up or down in the selected gallery list |
Page Up or Page Down |
Close a pane |
Ctrl+Spacebar, C |
Open the Clipboard |
Alt+H, F, O |
Access and use available actions
Action |
Keyboard shortcut |
Display the shortcut menu for the selected item |
Shift+F10 |
Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button |
Alt+Shift+F10 |
Move between options in a menu of available actions |
Arrow keys |
Perform the action for the selected item on a menu of available actions |
Enter |
Close the available actions menu or message |
Esc |
Find and replace content
Action |
Keyboard shortcut |
Open the Find dialog box |
Ctrl+F |
Open the Replace dialog box |
Ctrl+H |
Repeat the last Find action |
Shift+F4 |
Use the Help window
Action |
Keyboard shortcut |
Open the Help window |
F1 |
Close the Help window |
Alt+F4 |
Switch between the Help window and the active app |
Alt+Tab |
Return to the Help table of contents |
Alt+Home |
Select the next item in the Help window |
Tab |
Select the previous item in the Help window |
Shift+Tab |
Perform the action for the selected item |
Enter |
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a Help topic |
Tab |
Select the previous hidden text or hyperlink |
Shift+Tab |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
Enter |
Move back to the previous Help topic (Back button) |
Alt+Left Arrow or Backspace |
Move forward to the next Help topic (Forward button) |
Alt+Right Arrow |
Scroll small amounts up or down, respectively, within the currently displayed Help topic |
Up Arrow, Down Arrow |
Scroll larger amounts up or down, respectively, within the currently displayed Help topic |
Page Up, Page Down |
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window) |
Shift+F10 |
Stop the last action (Stop button) |
Esc |
Print the current Help topic If the cursor is not in the current Help topic, press F6 and then press Ctrl+P |
Ctrl+P |
In a table of contents in tree view, select the next or previous item, respectively |
Up Arrow, Down Arrow |
In a table of contents in tree view, expand or collapse the selected item, respectively |
Left Arrow, Right Arrow |
Create custom keyboard shortcuts
If a command you use frequently doesn’t have a built-in keyboard shortcut, or if you don’t like the keyboard shortcut assigned to the command, you can create one either in a specific document or in a template. You can also modify the built-in keyboard shortcuts.
To manage keyboard shortcuts
Display the Customize Ribbon page of the Word Options dialog box.
Below the Choose commands from pane, to the right of Keyboard shortcuts, select the Customize button.
In the Customize Keyboard dialog box, select the category containing the command for which you want to create a keyboard shortcut, and then select the command.
The Current Keys box displays any keyboard shortcut already assigned to the command.
Position the cursor in the Press new shortcut key box, and then press the key combination you want to use as a keyboard shortcut for the selected command.
In the area below the Current Keys box, Word tells you whether the keyboard shortcut is currently assigned to a command or unassigned.
To delete an existing keyboard shortcut to make it available for reassignment, select it in the Current keys box, and then select the Remove button.
To assign an available keyboard shortcut to the selected command, do either of the following:
To save the keyboard shortcut in all documents based on the current template, verify that the template name is selected in the Save changes in list, and then select Assign.
To save the keyboard shortcut only in the current document, select the document name in the Save changes in list, and then select Assign.
To delete all custom keyboard shortcuts, select Reset All.
Close the Customize Keyboard dialog box and the Word Options dialog box.