■  Archives—Used to store early or obsolete versions of project files so that we can refer back to them if need be. All the files in this folder have the prefix “Archive-” appended to the original file name, which makes it easy both to identify them and to keep them distinct from the current version which is posted in one of the other main folders (below).

■  Budget documents—funds, staff, equipment, supplies.

■  Design documents—conceptual, preliminary, detailed, and final designs.

■  Issues and Risks Log.

■  Meeting agendas.

■  Meeting minutes.

■  Miscellaneous—anything not identified elsewhere in this protocol (e.g., procurement plans).

■  Project definition documents.

–  Project Business Case

–  Project Charter

–  Requirements Work Plan (RWP)

–  Business Requirements Document (BRD)

–  Statement of Work (SOW)

■  Project planning and control documents

–  Project Plans

–  Contingency Plans

–  Escalation Policy

–  Communications Plan

–  Documentation Protocol

–  Project Audits

■  Reference documents—market studies, quality data, industry information, etc.

■  Training and education documents.

■  Validation and testing documents—test plans and validation records.

■  Workflow documents—diagrams and charts depicting current and proposed workflows and process flows (both logical and physical).