Throughout this book, I've discussed the inputs and outputs to the PMI® processes. In this appendix, you'll find the inputs, tools and techniques, outputs, and Knowledge Areas of the project management processes listed by process in the order they appear in the text. I think you'll appreciate the convenience of having all this information in one location. Enjoy!
Table B.1 lists the inputs, tools and techniques, outputs, and Knowledge Areas for the Initiating process group.
Table B.1 Initiating processes
Process Name | Inputs | Tools and Techniques | Outputs | Knowledge Area |
Develop Project Charter | Project statement of work | Expert judgment | Project charter | Integration |
Business case | Facilitation techniques | |||
Agreements | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Identify Stakeholders | Project charter | Stakeholder analysis | Stakeholder register | Stakeholder |
Procurement documents | Expert judgment | |||
Enterprise environmental factors | Meetings | |||
Organizational process assets |
Table B.2 lists the inputs, tools and techniques, outputs, and Knowledge Areas for the processes in the Planning process group.
Table B.2 Planning processes
Process Name | Inputs | Tools and Techniques | Outputs | Knowledge Area |
Develop Project Management Plan | Project charter | Expert judgment | Project management plan | Integration |
Outputs from other processes | Facilitation techniques | |||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Plan Scope Management | Project management plan | Expert judgment | Scope management plan | Scope |
Project charter | Meetings | Requirements management plan | ||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Collect Requirements | Scope management plan | Interviews | Requirements documentation | Scope |
Requirements management plan | Focus groups | Requirements traceability matrix | ||
Stakeholder management plan | Facilitated workshops | |||
Project charter | Group creativity techniques | |||
Stakeholder register | Group decision-making techniques | |||
Questionnaires and surveys | ||||
Observations | ||||
Prototypes | ||||
Benchmarking | ||||
Context diagrams | ||||
Document analysis | ||||
Define Scope | Scope management plan | Expert judgment | Project scope statement | Scope |
Project charter | Product analysis | Project documents updates | ||
Requirements documentation | Alternatives generation | |||
Organizational process assets | Facilitated workshops | |||
Create WBS | Scope management plan | Decomposition | Scope baseline | Scope |
Project scope statement | Expert judgment | Project documents updates | ||
Requirements documentation | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Plan Schedule Management | Project management plan | Expert judgment | Schedule management plan | Time |
Project charter | Analytical techniques | |||
Enterprise environmental factors | Meetings | |||
Organizational process assets | ||||
Define Activities | Schedule management plan | Decomposition | Activity list | Time |
Scope baseline | Rolling wave planning | Activity attributes | ||
Enterprise environmental factors | Expert judgment | Milestone list | ||
Organizational process assets | ||||
Sequence Activities | Schedule management plan | Precedence diagramming method (PDM) | Project schedule network diagrams | Time |
Activity list | Dependency determination | Project documents updates | ||
Activity attributes | Leads and lags | |||
Milestone list | ||||
Project scope statement | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Estimate Activity Resources | Schedule management plan | Expert judgment | Activity resource requirements | Time |
Activity list | Alternatives analysis | Resource breakdown structure | ||
Activity attributes | Published estimating data | Project documents updates | ||
Resource calendars | Bottom-up estimating | |||
Risk register | ||||
Activity cost estimates | ||||
Enterprise environmental factors | Project management software | |||
Organizational process assets | ||||
Estimate Activity Durations | Schedule management plan | Expert judgment | Activity duration estimates | Time |
Activity list | Analogous estimating | Project documents updates | ||
Activity attributes | Parametric estimating | |||
Activity resource requirements | Three-point estimating | |||
Resource calendars | Group decision-making techniques | |||
Project scope statement | Reserve analysis | |||
Risk register | ||||
Resource breakdown structure | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Develop Schedule | Schedule management plan | Schedule network analysis | Schedule baseline | Time |
Activity list | Critical path method | Project schedule | ||
Activity attributes | Critical chain method | Schedule data | ||
Project schedule network diagrams | Resource optimization techniques | Project calendars | ||
Activity resource requirements | Modeling techniques | Project management plan updates | ||
Resource calendars | Leads and lags | Project documents updates | ||
Activity duration estimates | Schedule compression | |||
Project scope statement | Scheduling tool | |||
Risk register | ||||
Project staff assignments | ||||
Resource breakdown structure | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Plan Cost Management | Project management plan | Expert judgment | Cost management plan | Cost |
Project charter | Analytical techniques | |||
Enterprise environmental factors | Meetings | |||
Organizational process assets | ||||
Estimate Costs | Cost management plan | Expert judgment | Activity cost estimates | Cost |
Human resource management plan | Analogous estimating | Basis of estimates | ||
Scope baseline | Parametric estimating | Project documents updates | ||
Project schedule | Bottom-up estimating | |||
Risk register | Three-point estimating | |||
Enterprise environmental factors | Reserve analysis | |||
Organizational process assets | Cost of quality | |||
Project management software | ||||
Vendor bid analysis | ||||
Group decision-making techniques | ||||
Determine Budget | Cost management plan | Cost aggregation | Cost baseline | Cost |
Scope baseline | Reserve analysis | Project funding requirements | ||
Activity cost estimates | Expert judgment | Project documents updates | ||
Basis of estimates | Historical relationships | |||
Project schedule | Funding limit reconciliation | |||
Resource calendars | ||||
Risk register | ||||
Agreements | ||||
Organizational process assets | ||||
Plan Quality Management | Project management plan | Cost-benefit analysis | Quality management plan | Quality |
Stakeholder register | Cost of quality | Process improvement plan | ||
Risk register | Seven basic quality tools | Quality metrics | ||
Requirements documentation | Benchmarking | Quality checklists | ||
Enterprise environmental factors | Design of experiments | Project documents updates | ||
Organizational process assets | Statistical sampling | |||
Additional quality planning tools | ||||
Meetings | ||||
Plan Human Resource Management | Project management plan | Organization charts and position descriptions | Human resource management plan | Human Resource |
Activity resource requirements | Networking | |||
Enterprise environmental factors | Organizational theory | |||
Organizational process assets | Expert judgment | |||
Meetings | ||||
Plan Communications Management | Project management plan | Communication requirements analysis | Communications management plan | Communications |
Stakeholder register | Communication technology | Project documents updates | ||
Enterprise environmental factors | Communication models | |||
Organizational process assets | Communication methods | |||
Meetings | ||||
Plan Risk Management | Project management plan | Analytical techniques | Risk management plan | Risk |
Project charter | Expert judgment | |||
Stakeholder register | Meetings | |||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Identify Risks | Risk management plan | Documentation reviews | Risk register | Risk |
Cost management plan | Information gathering techniques | |||
Schedule management plan | Checklist analysis | |||
Quality management plan | Assumptions analysis | |||
Human resource management plan | Diagramming techniques | |||
Scope baseline | SWOT analysis | |||
Activity cost estimates | Expert judgment | |||
Activity duration estimates | ||||
Stakeholder register | ||||
Project documents | ||||
Procurement documents | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Perform Qualitative Risk Analysis | Risk management plan | Risk probability and impact assessment | Project documents updates | Risk |
Scope baseline | Probability and impact matrix | |||
Risk register | Risk data quality assessment | |||
Enterprise environmental factors | Risk categorization | |||
Organizational process assets | Risk urgency assessment | |||
Expert judgment | ||||
Perform Quantitative Risk Analysis | Risk management plan | Data gathering and representation techniques | Project documents updates | Risk |
Cost management plan | Quantitative risk analysis and modeling techniques | |||
Schedule management plan | Expert judgment | |||
Risk register | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Plan Risk Responses | Risk management plan | Strategies for negative risks or threats | Project management plan updates | Risk |
Risk register | Strategies for positive risks or opportunities | Project documents updates | ||
Contingent response strategies | ||||
Expert judgment | ||||
Plan Procurement Management | Project management plan | Make-or-buy analysis | Procurement management plan | Procurement |
Requirements documentation | Expert judgment | Procurement statement of work | ||
Risk register | Market research | Procurement documents | ||
Activity resource requirements | Meetings | Source selection criteria | ||
Project schedule | Make-or-buy decisions | |||
Activity cost estimates | Change requests | |||
Stakeholder register | Project documents updates | |||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Plan Stakeholder Management | Project management plan | Expert judgment | Stakeholder management plan | Stakeholder |
Stakeholder register | Meetings | Project documents updates | ||
Enterprise environmental factors | Analytical techniques | |||
Organizational process assets |
Table B.3 lists the inputs, tools and techniques, outputs, and Knowledge Areas for the processes in the Executing process group.
Table B.3 Executing processes
Process Name | Inputs | Tools and Techniques | Outputs | Knowledge Area |
Direct and Manage Project Work | Project management plan | Expert judgment | Deliverables | Integration |
Approved change requests | Project management information system | Work performance data | ||
Enterprise environmental factors | Meetings | Change requests | ||
Organizational process assets | Project management plan updates | |||
Project documents updates | ||||
Perform Quality Assurance | Quality management plan | Quality management and control tools | Change requests | Quality |
Process improvement plan | Quality audits | Project management plan updates | ||
Quality metrics | Process analysis | Project documents updates | ||
Quality control measurements | Organizational process assets updates | |||
Project documents | ||||
Acquire Project Team | Human resource management plan | Pre-assignment | Project staff assignments | Human Resource |
Enterprise environmental factors | Negotiation | Resource calendars | ||
Organizational process assets | Acquisition | Project management plan updates | ||
Virtual teams | ||||
Multicriteria decision analysis | ||||
Develop Project Team | Human resource management plan | Interpersonal skills | Team performance assessments | Human Resource |
Project staff assignments | Training | Enterprise environmental factors updates | ||
Resource calendars | Team-building activities | |||
Ground rules | ||||
Co-location | ||||
Recognition and rewards | ||||
Personnel assessment tools | ||||
Manage Project Team | Human resource management plan | Observation and conversation | Change requests | Human Resource |
Project staff assignments | Project performance appraisals | Project management plan updates | ||
Team performance assessments | Conflict management | Project documents updates | ||
Issue log | Interpersonal skills | |||
Work performance reports | Enterprise environmental factors updates | |||
Organizational process assets | Organizational process assets updates | |||
Manage Communications | Communications management plan | Communication technology | Project communications | Communications |
Work performance reports | Communication models | Project documents updates | ||
Enterprise environmental factors | Communication methods | Project management plan updates | ||
Organizational process assets | Information management systems | Organizational process assets updates | ||
Performance reporting | ||||
Conduct Procurements | Procurement management plan | Bidder conference | Selected sellers | Procurement |
Procurement documents | Proposal evaluation techniques | Agreements | ||
Source selection criteria | Independent estimates | Resource calendars | ||
Seller proposals | Expert judgment | Change requests | ||
Project documents | Advertising | Project management plan updates | ||
Make-or-buy decisions | Analytical techniques | Project documents updates | ||
Procurement statement of work | Procurement negotiations | |||
Organizational process assets | ||||
Manage Stakeholder Engagement | Stakeholder management plan | Communication methods | Issue log | Stakeholder |
Communications management plan | Interpersonal skills | Change requests | ||
Change log | Management skills | Project management plan updates | ||
Organizational process assets | Project documents updates | |||
Organizational process assets updates |
Table B.4 lists the inputs, tools and techniques, outputs, and Knowledge Areas for the Monitoring and Controlling group processes.
Table B.4 Monitoring and Controlling processes
Process Name | Inputs | Tools and Techniques | Outputs | Knowledge Area |
Monitor and Control Project Work | Project management plan | Expert judgment | Change requests | Integration |
Schedule forecasts | Analytical techniques | Work performance reports | ||
Cost forecasts | Project management information system | Project management plan updates | ||
Validated changes | Meetings | Project documents updates | ||
Work performance information | ||||
Enterprise environmental factors | ||||
Organizational process assets | ||||
Perform Integrated Change Control | Project management plan | Expert judgment | Approved change requests | Integration |
Work performance reports | Meetings | Change log | ||
Change requests | Change control tools | Project management plan updates | ||
Enterprise environmental factors | Project documents updates | |||
Organizational process assets | ||||
Validate Scope | Project management plan | Inspection | Accepted deliverables | Scope |
Requirements documentation | Group decision-making techniques | Change requests | ||
Requirements traceability matrix | Work performance information | |||
Verified deliverables | Project documents updates | |||
Work performance data | ||||
Control Scope | Project management plan | Variance analysis | Work performance information | Scope |
Requirements documentation | Change requests | |||
Requirements traceability matrix | Project management plan updates | |||
Work performance data | Project documents updates | |||
Organizational process assets | Organizational process assets updates | |||
Control Schedule | Project management plan | Performance reviews | Work performance information | Time |
Project schedule | Project management software | Schedule forecasts | ||
Work performance data | Resource optimization techniques | Change requests | ||
Project calendars | Modeling techniques | Project management plan updates | ||
Schedule data | Leads and lags | Project documents updates | ||
Organizational process assets | Schedule compression | Organizational process assets updates | ||
Scheduling tool | ||||
Control Costs | Project management plan | Earned value management | Work performance information | Cost |
Project funding requirements | Forecasting | Cost forecasts | ||
Work performance data | To-complete performance index (TCPI) | |||
Organizational process assets | Performance reviews | Change requests | ||
Project management software | Project management plan updates | |||
Reserve analysis | Project documents updates | |||
Organizational process assets updates | ||||
Control Quality | Project management plan | Seven basic quality tools | Quality control measurements | Quality |
Quality metrics | Statistical sampling | Validated changes | ||
Quality checklists | Inspection | Verified deliverables | ||
Work performance data | Approved change requests review | Work performance information | ||
Approved change requests | Change requests | |||
Deliverables | Project management plan updates | |||
Project documents | Project documents updates | |||
Organizational process assets | Organizational process assets updates | |||
Control Communications | Project management plan | Information management systems | Work performance information | Communications |
Project communications | Expert judgment | Change requests | ||
Issue log | Meetings | Project management plan updates | ||
Work performance data | Project documents updates | |||
Organizational process assets | Organizational process assets updates | |||
Control Risks | Project management plan | Risk reassessment | Work performance information | Risk |
Risk register | Risk audits | Change requests | ||
Work performance data | Variance and trend analysis | Project management plan updates | ||
Work performance reports | Technical performance measurement | Project documents updates | ||
Reserve analysis | Organizational process assets updates | |||
Meetings | ||||
Control Procurements | Project management plan | Contract change control system | Work performance information | Procurement |
Procurement documents | Procurement performance reviews | Change requests | ||
Agreements | Inspections and audits | Project management plan updates | ||
Approved change requests | Performance reporting | Project documents updates | ||
Work performance reports | Payment systems | Organizational process assets updates | ||
Work performance data | Claims administration | |||
Records management system | ||||
Control Stakeholder Engagement | Project management plan | Information management systems | Work performance information | Stakeholder |
Issue log | Expert judgment | Change requests | ||
Work performance data | Meetings | Project management plan updates | ||
Project documents | Project documents updates | |||
Organizational process assets updates |
Table B.5 lists the inputs, tools and techniques, outputs, and Knowledge Areas for the processes in the Closing process group.
Table B.5 Closing processes
Process Name | Inputs | Tools and Techniques | Outputs | Knowledge Area |
Close Project or Phase | Project management plan | Expert judgment | Final product, service, or result transition | Integration |
Accepted deliverables | Analytical techniques | Organizational process assets updates | ||
Organizational process assets | Meetings | |||
Close Procurements | Project management plan | Procurement audits | Closed procurements | Procurement |
Procurement documents | Procurement negotiations | Organizational process assets updates | ||
Records management system |