4. Using the Calendar
In this chapter, you find out how to organize your daily schedule and add calendar events within the preinstalled Calendar app. Topics in this chapter include the following:
Adding and managing tasks
The preinstalled Calendar app on the Galaxy S7 helps you improve your daily efficiency by enabling you to schedule and stay apprised of important appointments. This chapter takes a close look at how you can use the Calendar app to help keep your daily life on track.
Managing Your Busy Schedule
The Calendar app enables you to manage all your appointments and events from one convenient location. Calendar enables you to view a busy schedule in multiple views such as Day, Week, Month, Year, and Agenda. You can also instruct Calendar to send you a reminder, in the form of an alert, before an event to help ensure that you never miss a meeting and are always on time.
Create Calendar Events
Your Galaxy S7 was designed for you to be mobile while still enabling you to manage the important stuff, such as doctor appointments, business meetings, and anniversaries. The Calendar app enables you to add important event dates to calendars to help ensure that you do not overlook them.
1. Tap the Apps icon on the Home screen.
2. Tap Calendar.
3. By default, the calendar opens to the Month and Agenda view. The current date is indicated by a green circle around the date. Dates in the month that have events associated with them have a green dot below the date.
4. Tap the date for which you want to add an event. A green circle appears around the date.
5. If the date has one or more events associated with it, such as the day’s weather forecast, the information appears in the Agenda window below the date. Close the window by tapping and holding on the separator bar and then swiping down to the bottom of the screen.
6. Tap the + button in the lower-right corner of the screen to open the Appointment screen.
How Do I Open the Agenda Window Again?
If you closed the Agenda window, you can open it again by tapping and holding on the bottom of the screen and then swiping up until you see the entire window in the bottom third of the screen.
7. The Title field is selected by default. Type a title for the event in the field.
8. Tap the palette icon to select an event color in the Select Event Color window.
9. Slide the All Day slider from left (Off) to right (On) if the event will happen all day.
10. Tap the date and time in the Start box to enter the start date and time of the event. You can also use the controls in the Set Date and Time window to designate an event for a future date and not just the date you specified in step 4. When you tap the date and time in the Start field, the Calendar window appears so you can select a future date and time.
11. The current month appears in the calendar, and the date you set for the event in step 4 is highlighted in the calendar. Change the event date by swiping left and right within the calendar to view months and dates and then tap the date for the event within the calendar.
12. Swipe up and down within the hour and minute tiles to enter the start time for the event.
13. Tap the time of day tile to change the time between AM and PM.
14. Tap Done.
15. Tap the date and time in the End box to bring up the controls and set the date and time for the event as you did when you set the date in the Start field.
Can I Set the Start and End Times Within the Calendar Window?
When you set the start or end times for an appointment, the Start or End buttons are highlighted in green at the top of the Calendar window depending on the time you’re editing. If you want to change the start or end time without exiting the window, tap the white Start or End button at the top of the window to change the start or end time, respectively.
16. Tap the email address to change the account that contains the calendar to which you want to add the event.
17. Tap the account in the Calendar window. Since this is an event, you can choose from one of the three options in the Save as Event section: My Calendars, which is the calendar stored on the Galaxy S7, Samsung Calendar, or another calendar, such as the one stored in your Google account.
18. Tap the Reminder button to choose an alarm time for the event.
19. Tap Notification to have the event reminder appear as a notification, or you can send the notification to your email account.
20. Tap the time you want the alarm to appear. You can select from five options from On Time (the time the event starts) to one day before the start time. You can also customize the alarm time by tapping Customize and then setting the time in the Reminder window.
21. Remove the alarm by tapping the red minus icon.
22. Tap the green plus icon at the right of the Reminder field to add another notification that will appear at a different time and/or be delivered in a different manner.
23. Tap the Location field to add a location for the event.
24. If you want to find the location in the Maps app, tap Map to the right of the field. You find out more about using the Maps app in Chapter 7, “Google Now and Navigation Using Google Maps.”
25. Tap Repeat if you need to set a repeating cycle for the event.
26. Tap Invitees to add names from your contacts.
27. Tap Notes to type a description for the event.
28. Make the event private (that is, viewable only by you) by tapping Privacy. Otherwise, the event is public, so anyone who sees your calendar can view the event.
29. Tap Time Zone to change the time zone for the event.
30. Tap Save to complete the event and save it to your calendar.
How Do I View the Reminder in the Status Bar?
When you receive a reminder, you get an audio reminder and also see a reminder icon at the left side of the Status bar. Tap and hold your finger on the top edge of the screen and swipe down to open the Quick Settings and Notification screen. The reminder displays at the bottom of the Notification area.
Use Calendar Views
The four views in which you can see the contents of your calendar are Year, Month and Agenda, Week, and Day. This section examines each view.
Year View
The Year view shows the entire calendar year. Open the Year view by tapping the calendar view, such as the month, at the left side of the menu bar and then tapping Year in the list.
The current year appears above the calendar. Swipe from left to right to view the calendar for the previous year, or swipe from right to left to view a calendar for the following year. When you change the year, your selected year appears at the left side of the menu bar. Tap Today in the menu bar to highlight the current date in the calendar.
Day View
The Day view is composed of a list of events over the current day. These events are blocked for the amount of time you specified when you set up the event. Open the Day view by tapping the calendar view, such as the year or the current month, at the left side of the menu bar. Then tap Day in the menu.
You can press your finger to the list and flick up or down to scroll through the list of events. All events scheduled with a duration of All Day are located at the very top of the list.
Tap Today in the menu bar to open the calendar for the current date. The timeline located just under the menu bar enables you to tap specific days three days before and three days after the current day. Swipe to the left or right within the timeline to move to the previous or following week, respectively. Tap Today in the menu bar to return to the current day’s schedule no matter where you are in the calendar.
You can tap an event in the window to view notes, edit the entry, delete the event, or share it as a VCS or text file using your phone carrier’s mail service (if any), Android Beam, Bluetooth, OneNote, in a memo, on the clipboard, the Google Drive online file storage service, the Email or Gmail apps, Facebook or Google+, the Memo app, the Messages or Hangouts instant messaging apps, Samsung Quick Connect, or Wi-Fi.
Week View
The Week view is arranged into seven-day parts. Open the Week view by tapping the calendar view, such as the year or the current day, at the left side of the menu bar. Then tap Week in the menu.
Within the current week row, swipe right and left to view the previous and following week, respectively. Tap Today in the menu bar to highlight the current date.
Each event for that week is found in its respective scheduled day block. You can tap an event title within the day block to view notes, edit the entry, delete the event, or share it as a VCS or text file using your carrier’s mail service (if any), Android Beam, Bluetooth, on the clipboard, the Google Drive online file storage service, the Email or Gmail apps, Facebook, the Memo app, the Messages or Hangouts instant messaging apps, or Wi-Fi Direct.
Month and Agenda View
The Month and Agenda view provides a broad view of events for a given month. Month and Agenda view contains a monthly calendar with an agenda of events and tasks listed within each calendar date box. Open the Month and Agenda view by tapping the calendar view, such as the year or the current week, at the left side of the menu bar. Then tap Month and Agenda View in the menu.
Each section lists the events scheduled for that particular month. The current day block you are viewing is highlighted within the calendar section. Any event designated as an All Day Event is highlighted in the day block of the Calendar view.
Tap Today in the menu bar to highlight the current date in the calendar. The current month appears above the calendar. Swipe from left to right to view the calendar for the previous month, or swipe from right to left to view a calendar for the following month. When you change the year, your selected month appears in the upper-left corner of the screen.
Tap the date to view the agenda for the day in the Agenda window. You can close the window by tapping and holding on the separator bar and then swiping down to the bottom of the screen.
You can tap an event in the window to view notes, edit the entry, delete the event, or share it as a VCS or text file using your phone carrier’s mail service (if any), Android Beam, Bluetooth, OneNote, in a memo, on the clipboard, the Google Drive online file storage service, the Email or Gmail apps, Facebook or Google+, the Memo app, the Messages or Hangouts instant messaging apps, Samsung Quick Connect, or Wi-Fi.
View More Event Options
Within the Month and Agenda, Week, and Day views you can access more options for finding events and tasks, managing your calendars, and changing settings.
1. Tap More in the menu bar.
2. Tap Search to open the Search screen and search for one or more events.
3. Tap Manage Calendars to open the Manage Calendars screen so you can add an account with a calendar to create a combined calendar view across all accounts. You can also determine what information appears in your agenda for each day, such as the day’s weather forecast.
4. Tap Settings to change app setting information including showing or hiding declined event information.
Add a Task to Your Calendar
It’s easy to add a task to your calendar so you can be reminded about deadlines for getting something important done.
1. Tap the current view information, such as the year or the current month, at the left side of the menu bar.
2. Tap Tasks in the menu to open the Tasks screen.
3. In the window, tap in the Enter New Task field.
4. Type a title for the task in the Enter New Task field. When you start typing you see buttons and options appear around the field.
5. Tap Today to set the current day as the due date.
Do I Have to Retype a Recurring Task Title Every Time I Add a New Task?
If you entered a task title previously, when you start typing you’ll see a list of previously entered task titles underneath the Today and Tomorrow icons. You can tap the title in the list to save yourself time and effort.
6. Tap Tomorrow to set the next day as the due date.
See steps 8–12 for information about setting a due date other than the current or next day’s date.
7. Save the task by tapping Save. If you don’t specify a due date, you’ll see the task in the task list under the No New Date section. The last two sections in this chapter explain more about the task list.
8. Tap the Expand icon to view and change all details within the task.
9. Tap Set Date to enter the due date for the task.
10. Tap the left or right arrows on either side of the current month to move to the previous month or following month, respectively. You can also swipe to the left and right in the calendar to move to the following or previous month, respectively.
11. If you want to set the due date in a different year, tap the year. You can swipe up and down in the pop-up menu to view past and future years as well as the current year. When you find the year, tap it in the menu.
12. When you see the calendar for the month in which you want to set the due date, tap the due date in the calendar. The date is highlighted with a green circle.
13. Tap Done.
14. Tap My Task to open the Task window and determine where you want to store the task. By default, you store tasks on your Galaxy S7, but you can store tasks in another account such as your Samsung account.
15. Tap Reminder to open the Reminder window and set a reminder type. You can set a reminder on the due date or set a customized reminder, which is on a date of your choosing.
16. Tap Notes to type a description for the task.
17. Tap Priority and then tap High in the Priority tile that appears. In the menu, you can change the priority level to High, Medium, or Low. The default priority is High.
18. Tap Save to complete the task and save it to your calendar.
View the Task List and Remove Tasks
After you save the task, the task appears on the date within the calendar. Tasks are categorized by due date, and the task list is sorted from newest to oldest. That is, tasks with the closest due date appear at the top of the list, and future tasks appear further down the list.
View the task details in the Task screen by tapping the task in the list. When you complete the task or you decide to remove it from the list, tap the checkbox to the left of the task name. After you tap the checkbox, tap the Delete All button below the Enter New Task field.
How Can I Keep the Task After I Tap the Checkbox?
If you tapped the checkbox next to a task and decide that you don’t want to delete it, just tap the checkbox again. The checkmark in the checkbox and the Delete All button disappear.
View More Task Options
As with the Month and Agenda, Week, and Day views, you can access more options in the Tasks view so you can search for events and tasks, manage your calendars, and change settings. You can also delete one or more tasks from the list as well as share your tasks using a variety of methods.
1. Tap More in the menu bar.
2. Tap Delete to open the Delete screen and then select one or more tasks you want to delete. After you select one or more tasks, tap Delete in the menu bar that appears at the top of the Delete screen.
3. Tap Share to open the Select Tasks screen and select one, several, or all your tasks to share. You can share the task using your phone carrier’s mail service (if any), Android Beam, Bluetooth, OneNote, the Google Drive online file storage service, the Email or Gmail apps, the Messages app, Samsung Quick Connect, or Wi-Fi.
4. Tap Search to open the Search screen and search for one or more events or tasks.
5. Tap Manage Calendars to open the Manage Calendars screen so you can add an account with a calendar to create a combined task view across all accounts. You can also hide tasks on your device or that are stored in other accounts such as your Samsung account.
6. Tap Settings to change app setting information including changing how you are notified of upcoming task due dates including what notification sound plays and/or if you want the Galaxy S7 to vibrate when there’s a task coming due.
>>>Go Further: Edit a Task
