The first tab, which displays the name Browse The Headings In Your Document when you hover the mouse over it, displays all the headings that you’ve formatted using the Heading styles in your document. This display appears by default when you first open the Navigation pane.

By default, all levels of headings are visible. To change the level of headings that are shown, right-click a heading, point to Show Heading Levels, and click the heading level you want to display, as shown in Figure 8-3.

Figure 8-3. Choose the heading levels you want to display in the Navigation pane.

You can also click the arrow symbol to the left of headings in the Navigation pane to expand or collapse sections. To jump to a section in your document, click the section’s heading. The heading of the section currently shown in your workspace is highlighted in the Document Map so you can quickly see the current position of the insertion point within the document.

You can also use the controls in contextual menu of the first panel of the Navigation pane to add new headings and subheadings, to change the heading level of a particular heading, or to select or print selected content.

The second tab in the Navigation Pane, Browse The Pages In Your Document, shows you miniature representations of individual pages—complete with tables, backgrounds, images, and more. As you can see in Figure 8-4, even ink appears in the thumbnail image.

Figure 8-4. You can browse by thumbnail images in the Navigation pane.

Using Browse Pages view, you can quickly scan the document to look for things that leap out at you visually. For example, if you’re wondering whether you used the most current table in a specific place or you used the right set of data from an Excel worksheet, you can display thumbnails and move through the document to see whether the information looks the way you expect it to look.

You can also use Browse Pages to check your layout. If you’ve used too many tables on too many pages in a row, for example, or you have too many pages of text with no visual break, such as a picture or chart, you’ll be able to see that by reviewing the pages in the Navigation pane.

The third tab, Browse The Results From Your Current Search, lists all the places in your document where the word or phrase you entered in the Search Document box appears. Word 2010 highlights the text everywhere in your document it is found, and the results provide links you can use to move directly to that spot in the file (see Figure 8-5).

And you’re not limited to searching by phrase, page, or heading—you can click the Search Document arrow to display a list of additional search choices (see Figure 8-6). You can search for graphics, tables, equations, or footnotes or endnotes by clicking the item you want to look for. Word then moves directly to the first occurrence of the item you specify.

Figure 8-5. Use Browse By Search Results to see where in your document specific words or phrases appear.

Figure 8-6. You can display additional choices for the type of content you want to find.

In addition to finding text strings, you can find (and replace, if you’d like) various formatting settings. To view the available formatting parameters in the expanded Find tab of the Find and Replace dialog box, click the Format button in the lower-left corner. Choosing Font, Paragraph, Tabs, Language, Frame, or Style from the Format menu displays the corresponding formatting dialog box. For example, choosing Font displays a dialog box named Find Font, which looks very similar to the Font dialog box. Choosing the Highlight option lets you specify highlighted or unhighlighted text in the Find What box. For example, choose Highlight once to find highlighted text, choose Highlight again to indicate that you want to find text that is not highlighted, and choose Highlight a third time to find all instances of the search text, regardless of whether highlighting is applied.

You can find instances of formatting without entering text in the Find What box. For example, you could search for highlighted text that isn’t italic in the current document by clicking in the Find What text box and applying the Format settings without typing any text. You can, of course, specify text in combination with formatting settings if that’s what you need to find.

To clear all formatting commands in the Find What box, click the No Formatting button (if no formatting commands are applied, the Formatting button appears dim). Generally, you’ll want to clear formatting when you complete one Find operation and are ready to conduct another.

Word further expands your search capabilities by providing special codes that you can use to find document elements, such as paragraph marks, tab characters, endnote marks, and so forth. To view the available special characters, click the Special button in the bottom of the Find and Replace dialog box.

When you choose an option from the Special menu, a code is inserted in the Find What box. If you’d prefer, you can enter a code directly in the Find What box. Table 8-3 lists some commonly used special character codes. Notice that some codes can be used only in the Find what or Replace with box; the Use wildcards option must be turned on or off in certain instances.

In addition to changing views by using the Zoom tools, you might want to work with multiple windows as you review and work with different portions of your document. You might, for example, want to display two sections of the same document in windows side by side so that you can compare the terminology you used to describe a particular product. You’ll find the commands for creating and working with document windows in the Window group on the View tab.

You can divide your document window in two using the Split tool in the Window group. By splitting the window, you can compare portions of your document easily, without having to open two separate copies and switch back and forth between them. Follow these steps to split the document view:

The document is divided into two windows, and the horizontal ruler appears at the dividing point in the document (see Figure 8-10). To select the pane of the window you want to navigate, simply click in the document in that portion of the window and edit normally.

Figure 8-10. You can split one document into two windows to view different sections at the same time.

By default, the document windows scroll together, which means that if you click in either of the windows and press Page Up or Page Down, both windows scroll the same way. If you want to scroll the content in one window while the other remains static, click Synchronous Scrolling in the Window group to turn the feature off. Now you’ll be able to move the display in the two windows independently.

To return the split window to a single display, use one of the following methods:

Being able to display pages side by side is very helpful when you are working with multiple documents. Suppose, for example, that you’re referencing a larger document in a short report you’re writing. You can easily find the text you want to use and insert it at the right point in your document when you can see both documents open on the screen at the same time.

Begin by opening both documents in Word. Then, on the View tab, choose View Side By Side in the Window group. The Compare Side By Side dialog box appears, providing a list of open documents. Click the document you want to display beside the current one and click OK. If you want to scroll the documents independently, click Synchronous Scrolling to turn the feature off.

When you are ready to return to single document display, click the Window group in one of the documents and select View Side By Side again. The original document is returned to your display.

If you tend to work with many different Word documents at once, you will like the Switch Windows command in the Window group. You can move among open Word documents by clicking Switch Windows in the Window group and selecting the document you’d like to display (see Figure 8-11).

Figure 8-11. Use Switch Windows to move among open Word documents.

This technique is easier than minimizing a window and then looking for the documents you want as you need them—and it’s more direct than cycling through open documents using Alt+Tab. Try it—simplicity is good.