Home Page Icon
Home Page
Table of Contents for
V. Word 2010 Interactive
Close
V. Word 2010 Interactive
by Katherine Murray
Microsoft® Word 2010 Inside Out
Microsoft® Word 2010 Inside Out
Acknowledgments
Conventions and Features Used in This Book
Text Conventions
Design Conventions
Introduction
Get Busy with Word 2010
Some Assumptions About You
About This Book
How This Book Is Organized
Getting Started
I. Word 2010: Make an Immediate Impact
1. Spotlight on Microsoft Word 2010
Imagining Word 2010
What’s New in Word 2010?
Enhancing Your User Experience
Better Authoring Features
Use Word 2010 Anywhere
Finding Your Way Around the Word 2010 Window
Get What You Need, Intuitively
Exploring the Ribbon
Keep Your Favorite Tools in Reach with the Quick Access Toolbar
Using Dialog Launchers
Working with Galleries
Making Quick Formatting Changes with the Mini Toolbar
Getting a New View of Your Document
Finding What You Need Quickly with the Navigation Pane
Displaying Rulers and Gridlines
Viewing More Than One Page at a Time
Working with Multiple Documents
Understanding and Tailoring the Status Bar
What’s Next?
2. Managing Your Documents with Backstage View
Introducing Backstage View
The Tabs Area
The Groups Area
The Preview and Properties Area
Working with Document Properties in the Info Tab
Adding and Using Document Tags and Comments
Adding and Contacting Co-Authors
Finding and Linking to Additional Files
Customizing Document Properties Display
Converting Documents from Earlier Versions of Word
Protecting the Document
Checking Document Compatibility
Recovering Draft Versions of Your Files
Recovering Unsaved Files
Accessing Recent Files
Starting a New File
Previewing and Printing Documents
Saving and Sending Your Documents
Getting Help in Word 2010
Setting Word Options
Choosing General Program Preferences
Customizing the Word 2010 Ribbon
Setting Up the Microsoft Word Trust Center
What’s Next?
3. Right Now Document Design with Word 2010
Starting Out with Word 2010 Designs
Beginning with a Template
Coordinating Your Document Design
Saving Your Favorite Templates
Opening Recent Documents
Inputting Data
Performing Basic Editing Tasks
Selecting Text
Copying, Cutting, and Pasting
Paste Options Buttons
Using the Office Clipboard
Undoing, Redoing, and Repeating
Using Undo
Using Redo or Repeat
Creating Theme-Enabled Documents
Experimenting with Themes
Themes and Colors
Themes and Fonts
Themes and Effects
Saving Documents
Performing Simple Saves
Saving Files with the Save As Dialog Box
Saving to a SharePoint Site
Designing Instant Documents
An Annual Report
Business Letterhead
A Newsletter
What’s Next?
4. Templates and Themes for a Professional Look
Where Does Your Document Get Its Design?
Templates 101: Behind the Scenes
Understanding How Templates Work
Getting the Scoop on the Normal Template
What’s in Normal.dotx?
Replacing a Damaged Normal.dotx
Renaming Normal.dotx
Using Templates from the New Documents Dialog Box
Creating Custom Templates
Thinking Through Your Template Design
Creating a Template Based on an Existing Document
Creating a Template Based on an Existing Template
Creating a Template Based on a New, Blank Template
Saving Your Template
Attaching Templates to Documents
Working with Global Templates
Manually Loading Global Templates
Unloading Global Templates
Modifying Existing Templates
Changing the Template File
Changing a Template While Working in a Document
Using the Organizer to Rename, Delete, and Copy Styles
Protecting Templates
Applying Themes in Word 2010
What’s in a Theme?
Themes, Quick Styles, and Galleries
Changing a Theme
Changing Theme Colors
Choosing a New Font Selection
Selecting Theme Effects
Creating a Custom Theme
Creating Your Own Color Scheme
Customizing Theme Font Sets
Saving Your Custom Theme
What’s Next?
5. Customizing Page Setup and Controlling Pagination
Basic Page Setup Options
Planning Your Document
Simple Margins and Orientations
Changing Margin Settings
Choosing Orientation
Selecting Paper Size and Source
Choosing a Paper Size
Selecting the Paper Source
Multiple Page Settings
Working in Sections
Creating a Section
Inserting Text Wrapping Breaks
Controlling Page Breaks
Creating a Page or Section Border
Removing Page and Section Breaks
Adding Page Numbers
Adding Headers and Footers
Creating Headers and Footers
Editing Headers and Footers
Deleting Headers and Footers
Saving Page Setup Defaults to the Current Template
Adding and Controlling Line Numbers
Deleting Line Numbers
What’s Next?
6. Setting Up Your Layout with Page Backgrounds and Columns
The Nature of Complex Documents
Layout and Design Fundamentals
Considering Content Delivery
Designing Backgrounds and Watermarks
Adding and Customizing a Page Background
Applying Colors and Gradients
Using Fill Effects and Custom Backgrounds
Adding Watermarks to Printed Documents
Editing a Watermark
Adding Columns
Planning Your Columns
Creating a Multicolumn Document
Using the Columns Tool
Choosing Column Specs in the Columns Dialog Box
Creating Columns for Part of a Document
Creating Unequal Column Widths
Changing Column Width on the Ruler
Flowing Text into a Column Layout
Beginning a New Column Layout
Inserting Column Breaks
Removing Column Breaks
What’s Next?
II. Creating Global Content: From Research to Review
7. Creating and Reusing Content
Creating Content Today
What Does It Mean to Reuse Content?
Ways You Can Reuse Content in Word 2010
Entering Text
Ink for Everyone
Importing Documents
Placing Objects
Inserting Building Blocks
Creating a Cover Page
Formatting Text As You Go
Specifying Fonts and Sizes
Applying Text Attributes
High-End Typography in Word 2010
Text Effects to Really Wow ‘Em
Additional Text Formats
Changing Case
Using the Highlight Tool
Changing Text Color
Clearing Formatting Attributes
Positioning Your Text
Inserting Symbols and Special Characters
Inserting Symbols
Inserting Symbols Automatically
Inserting Special Characters
Inserting Date and Time Elements
Creating and Using Building Blocks
Inserting Existing Building Blocks
Creating Building Blocks
Modifying Building Block Properties
Deleting Building Blocks
Creating Catalogs of Content
What’s Next?
8. Navigating Your Document
A Quick Look at Navigation in Word 2010
Finding Content with the Navigation Pane
Browsing by Headings
Browse by Page
Browse by Search Results
Navigating with Browse Object
Finding Text and Elements Within the Current Document
Finding Instances of Formatting
Finding Special Characters Using Codes
Moving Through the Document with Go To
Creating Bookmarks for Document Navigation
Changing the View
Displaying and Arranging Windows
Splitting the Document Window
Viewing Pages Side by Side
Switching Among Multiple Windows
Navigating Using Shortcut and Function Keys
What’s Next?
9. Translating Text and Working with Languages
Translating Content in Word 2010
Setting Up Languages
Adding a Language
Setting a Proofing Language
Adding Keyboards for Languages
Changing Languages As You Type
Using the Mini Translator
Translating Selected Text
Translating Entire Documents
Changing and Adding Translation Services
Choosing a Different Service
Adding a New Translation Service
Using Bidirectional Text
Working with the Document Grid
Specifying Document Grid Settings
Displaying the Drawing Grid
Working with Other Translation Tools
What’s Next?
10. Editing, Proofing, and Using Reference Tools
Editing Tools in Word 2010
Spell It Right!
Looking at Error Notifications
Fixing Flagged Errors Quickly, Case by Case
Proofing Your Document
Controlling Proofing Display and Exceptions
Configuring Spelling and Grammar Options
Setting Grammar Rules
Managing Custom Dictionaries
Modifying Custom Dictionaries
Creating New Custom Dictionaries
Adding Custom Dictionaries
Choosing a Default Dictionary
Judging Your Document’s Readability Level
AutoCorrecting Your Document
Controlling AutoCorrect Changes
Adding AutoCorrect Entries
Replacing and Deleting AutoCorrect Entries
Entering Exceptions
Adding References in Word 2010
Referencing in Style
Adding and Managing Sources
Incorporating Other Source Lists
Inserting a Citation
Editing Citation and Sources
Generating a Bibliography
Adding Footnotes and Endnotes
Inserting Footnotes and Endnotes
Customizing Footnotes and Endnotes
Moving and Copying Footnotes and Endnotes
Deleting Footnotes and Endnotes
Inserting Cross-References
Adding a Cross-Reference
Modifying, Moving, and Updating Cross-References
What’s Next?
11. Formatting Your Document
Paragraph Basics in Word 2010
Managing AutoFormat Effectively
Adjusting AutoFormat Choices
Changing Options for AutoFormat As You Type
Formatting Paragraphs by Aligning and Indenting Text
Using the Ruler to Align Paragraphs
Adjusting Left and Right Indents
Creating First Line and Hanging Indents
Aligning Paragraphs by Using the Paragraph Dialog Box
Addressing Spacing Issues
Specifying Line Spacing
Adjusting Spacing Above and Below Paragraphs
Controlling Alignment by Using Tabs
Using the Ruler to Set Tabs
Creating Tabs by Using the Tabs Dialog Box
Clearing Manual Tabs
Controlling Line and Page Breaks
Taking Control of Hyphenation
Hyphenate an Entire Document Automatically
Hyphenating All or Part of a Document Manually
Creating Drop Caps in Existing Paragraphs
Creating Effective Lists
When Bullets Work
When Numbers Matter
Creating a Quick List
Creating Lists While You Type
Ending a List the Way You Want
Enhancing Bulleted Lists
Choosing a New Bullet from the Bullet Library
Using a Custom Bullet
Changing the Bullet Font
Changing a Bullet Symbol
Using a Picture Bullet
Improving Numbered Lists
Choosing a Numbering Scheme
Modifying the Numbering Style
Continuing Numbering
Restarting Numbering
Converting a Bulleted List to a Numbered List (or Vice Versa)
Changing List Indents
Creating and Using Multilevel Lists
Applying a Multilevel List
Creating a New List Style
What’s Next?
12. Applying and Customizing Quick Styles
Style Design with Users in Mind
Style Fundamentals
Exploring the Quick Style Gallery and Quick Style Sets
Applying and Modifying Styles Using the Quick Style Gallery
Switching and Modifying Quick Style Sets
Custom Quick Style Sets
Working with the Styles Pane
Mastering the Styles Pane
Creating and Modifying Styles
Modifying Existing Styles
Additional Style Options
Basing Styles on Existing Styles
Specifying Styles for Following Paragraphs
Allowing Styles to Automatically Update
Modifying the Document Template
Style Management Tools
Inspecting Styles
Reveal Formatting Task Pane
Comparing to Other Text Formats
Tracking Inconsistent Formatting
Managing Styles
The Relationship Between Document Defaults, the Normal Style, and (No Style)
Keyboard Shortcuts for Styles
What’s Next?
13. Working with Outlines
Getting Started Outlining in Word 2010
The Basics of a Good Outline
Eleven Reasons to Outline Your Next Complex Project
Viewing a Document in Outline View
Exploring Outlining Tools
Creating a New Outline
Choosing Outline Display
Displaying Different Levels of Text
Showing the First Line of Text
Removing and Showing Formatting
Working with Headings in Outline View
Adding a Heading
Applying Outline Levels
Promoting and Demoting Headings
Displaying Outline and Print Layout View at the Same Time
Changing Your Outline
Expanding and Collapsing the Outline
Moving Outline Topics
Moving Topics Up and Down
Cutting and Pasting Parts of the Outline
Dragging to a New Location
Printing Your Outline
The Navigation Pane vs. Using Outline View
What’s Next?
14. Printing Documents Professionally
Printing in a Greener World
The (Almost) One-Click Print Process in Word 2010
Previewing Your Document
Zooming In on the Details
Making Changes While Previewing
Printing Quickly and Efficiently
Printing Selected Text
Printing Hidden Text
Canceling a Print Job
Setting Print Options
Printing More than One Copy of a Single Document
Printing Ranges
Printing Odd and Even Pages
Printing Document Elements
Printing Several Pages per Sheet
Scaling Printed Documents
Specialized Printing
Printing Envelopes
Creating Labels
What’s Next?
III. Make Your Point, Clearly and Visually
15. Clarifying Your Concepts in Professional Tables
Creating Tables Today
Choose Your Method: Creating Tables in Word
Adding a Quick Table
Using the Row and Column Grid to Create a Table
Inserting a Table and Specifying AutoFit Options
Drawing a Table
Converting Text to a Table
Inserting an Excel Spreadsheet
Creating Nested Tables
Editing Tables
Displaying Table Formatting Marks
Selecting Table Cells
Copying and Pasting Table Data
Inserting Columns and Rows
Inserting Cells
Deleting Columns, Rows, and Cells
Moving Rows and Columns
Merging Cells
Splitting Cells
Adjust Column Sizes After Splits and Merges
Change Cell Spacing and Alignments
Enhancing Your Tables with Formatting
Changing Table Format by Using Table Styles
Creating Custom Table Styles
More Formatting Fun
Positioning Tables in Your Document
Flowing Text Around Tables
Sorting Table Data
Resizing Tables
Understanding AutoFit
Resizing an Entire Table
Setting Preset and Percent Table Sizes
Changing Column Width and Row Height
Distributing Data Evenly in Rows and Columns
Changing Text Direction
Working with Functions in Tables
What’s Next?
16. Create Compelling SmartArt Diagrams and Charts
Adding SmartArt Diagrams
Creating the SmartArt Diagram
Adding and Formatting Diagram Text
Making Formatting Changes in the Diagram
Creative Charting
Introducing Word 2010 Chart Types
Creating a Basic Chart
Changing the Chart Type
Creating a Chart Template
Understanding the Chart Tools
Entering Chart Data
Working with the Datasheet
Changing the Data Arrangement
Editing and Enhancing Chart Information
Choosing a New Chart Layout
Applying a Chart Style
Adding a Chart Title
Working with Axes
Add Gridlines and Trendlines
Displaying and Positioning a Legend
Working with Data Labels
Formatting Charts
Changing the Format of Your Chart Elements
Formatting Shapes
Adding Shadows, Glows, and More
What’s Next?
17. Adding and Editing Pictures and Screenshots
Adding Art to Your Word Documents
Inserting Pictures
Adding Clip Art
Adding Art and Entering Keywords
Narrowing Your Art Search
Adding Shapes and Lines
Working with the Drawing Canvas
Using the Drawing Grid
Editing Pictures
Applying Artistic Effects
Editing and Adjusting Images
Cropping Pictures
Resizing Pictures
Rotating Pictures
Removing Picture Backgrounds
Enhancing Pictures
Applying Picture Styles to Your Images
Adding a Picture Border
Adding a Picture Effect
Adding Captions to Pictures
Modifying Shapes and Lines
Applying Shape Styles
Adding and Formatting Shape Text
Modifying Lines and Fills
Changing the Shape Fill
Making Shapes Transparent
Formatting Shadows and 3-D Effects
Adding and Controlling Shadows
Changing the Position and Appearance of Shadows
Coloring Shadows
Applying and Customizing 3-D Effects
Changing 3-D Effects
Adding Screenshots and Clippings
Arranging Art on the Page
Aligning Objects
Grouping and Ungrouping Objects
Controlling Object Layering
Choosing Art Position
Controlling Text Wrapping
Adding and Editing Wrap Points
What’s Next?
18. Adding the Extras: Equations, Text Boxes, and Objects
Inserting Mathematical Equations
Choosing an Equation from the Gallery
Building an Equation from Scratch
Controlling Equation Display
Setting Equation Options
Save an Equation to the Gallery
Using Math AutoCorrect
Adding and Linking Text Boxes
Adding Text Boxes
Inserting Text into Text Boxes
Formatting Text Boxes
Controlling Text in Text Boxes
Changing Text Box Shapes
Linking Text Boxes to Flow Text
Moving Between Linked Text Boxes
Copying or Moving Linked Text Boxes
Breaking Text Box Links
Deleting Linked Text Boxes Without Losing Text
Adding Objects to Your Word Document
Insert an Object
Create a New Object
Adding an Existing Object
What’s Next?
19. Command Attention with Borders and Shading
Adding a Simple Border
Creating Enhanced Borders
Dressing Up Your Border
Selecting Line Styles for Borders
Choosing Color
When You Need to Match Colors Exactly
Controlling Border Width
Creating Partial Borders
Adding a Border to a Page
Creating a Page Border
Adding an Artistic Border
Adding Borders to Sections and Paragraphs
Bordering Sections
Adjusting Border Spacing
Inserting Horizontal Lines
Adding Borders to Pictures
Adding Table Borders
Applying Shading Behind Content
Applying Shades to Tables and Paragraphs
Shading Considerations
What’s Next?
IV. Word 2010 As a Team Effort, Anywhere, Always
20. Securing Your Word Documents
Protection Features in Word 2010
Working with Protected View
Choosing What’s Displayed in Protected View
Changing File Validation
Marking a File As Final
Encrypting Documents
Removing Protection
Applying Editing Restrictions
Removing Personal Information and Hidden Data
Removing Personal Information
Preparing PDF and XPS Files
Understanding PDF and XPS
Saving Your Document As PDF and XPS
Signing Your Documents with Digital Signatures and Stamps
Getting a Digital ID
Creating a Digital ID
Attaching a Digital Signature to a File
Adding a Stamp
Viewing Signatures
Removing a Signature
Working with the Trust Center
Viewing and Removing Trusted Sources
Setting Permission Levels
Customizing Permissions
Applying Permissions to Documents
Checking Document Accessibility
Ensuring Document Compatibility
What’s Next?
21. Sharing Your Documents
Sharing Documents in Word
Word 2010 New Sharing Options
A Closer Look at SharePoint Workspace 2010
Creating a New Workspace
Checking Out and Checking In a Document
Create and Save a New Document
Setting Up and Using Windows Live SkyDrive
Sharing a File
Save Your Document to a Shared Space
Working with Network Locations
Creating a Network Location
Linking to FTP Sites
Accessing Resources Stored in Network Locations
Saving Documents to a Network Location
Using Workgroup Templates
Sharing Word Documents via E-Mail
Setting E-Mail Priority
Flagging a Message for Follow-Up
Requesting Receipts
Delaying Delivery
Include Voting Buttons
Using Word to Send Faxes
Creating and Sending a Fax
Choosing a Fax Service
What’s Next?
22. Collaborating and Co-Authoring in Real Time
Benefits of an Organized Revision Process
Familiarizing Yourself with Markup Tools
Setting Reviewer Name
Configuring Colors Associated with Reviewers
Viewing Comments and Revisions
Adding and Managing Comments Effectively
Inserting Comments
Inserting Voice and Handwritten Comments
Tracking Changes
Tracking Changes While You Edit
Customizing the Appearance of Changed Lines
Configuring Balloon and Reviewing Pane Options
Balloon and Reviewing Pane Styles
Showing and Hiding Balloons
Adjusting Balloon Size and Location for Online Viewing
Printing Comments and Tracked Changes
Reviewing Comments and Tracked Changes
Navigating Your Comments
Responding to Comments
Deleting Comments
Accepting and Rejecting Proposed Edits
Addressing Tracked Changes One at a Time
Accepting or Rejecting All Tracked Changes at Once
Comparing or Combining Documents
Comparing Two Versions of a Document
Combining Revisions from Multiple Authors
Co-Authoring Documents in Word 2010
Editing Simultaneously and Saving Changes
Contacting Your Co-Author
Troubleshooting Co-Authoring
What’s Next?
V. Word 2010 Interactive
23. Preparing Tables of Contents and Indexes
Creating Effective Reference Tables
Creating a Table of Contents
Using a TOC Style
Creating a Customized TOC
Adding TOC Entries Manually
Compiling the Manual TOC
Choosing a TOC Format
Editing and Updating a TOC
Preparing a TOC for the Web
Customizing a TOC
Matching Entry Styles to TOC Levels
Changing TOC Styles
Adding Indexes
What Makes a Good Index?
Indexing with Word
Creating Index Entries
Marking Index Entries
Creating Subentries
Selecting Repeated Entries
Formatting Entries
Adding Cross-References
Specifying Page Ranges
Generating the Index
Choosing the Index Format
Choosing Index Alignment
Changing the Way Entries Are Displayed
Changing Index Columns
Updating an Index
AutoMarking Entries with a Concordance File
What’s Next?
24. Special Features for Long Documents
What Goes into a Long Document?
Building a Table of Figures
Adding Captions
Controlling Figure Numbering
Generating a Table of Figures
Adding a Table of Authorities
Adding Citations Manually
Generating the Table of Authorities
When Master Documents Make Sense
Master Document Mayhem and Workarounds
Getting Started with a Master Document
Creating a Master Document
Creating Subdocuments
Importing Data for Subdocuments
Working with the Master and Subdocuments
What’s Next?
25. Blogging and Using the Word Web App
Everybody Blogs
Starting a New Blog Post
Entering Text
Inserting a Web Link
Adding a Category to Your Post
Adding a Picture to Your Post
Configuring Your Blog Account
Using the Word Web App
Save Your Document to Windows Live SkyDrive
Open Your Document in the Word Web App
Working with the Word Web App
What’s Next?
26. Creating Mailings Large and Small
Mail Merge Overview
Know Your Merge Terms
Starting the Mail Merge Project
Selecting the Document Type
Starting Out with the Main Document
Using the Current Document
Starting from a Template
Starting from an Existing Document
Choosing Your Recipients
Creating a New List
Using an Existing Recipient List
Choosing Outlook Contacts
Choosing and Sorting Recipient Information
Filtering Your Recipient List
Adding Merge Fields
Inserting an Address Block
Choosing a Greeting Line
Inserting Merge Fields
Matching Fields with Your Database
Adding Word Fields
Previewing the Merge
Finding a Specific Entry
Checking for Errors
Merging the Documents
Merge to a New Document
Choosing Merge Print Options
Merge to E-Mail
Creating a Directory
Printing Envelopes and Labels
Creating Labels
What’s Next?
27. Customizing Documents with Content Controls
Understanding the Word 2010 Content Controls
Creating the Document
Displaying the Developer Tab
Adding and Formatting Static Text
Adding Content Controls
Control Types in Word 2010
Rich Text Control
Plain Text Control
Picture Content Control
Combo Box Control
Drop-Down List
Date Picker
Adding a Control
Changing Content Control Properties
Adding Titles and Tags
Styling Your Control
Locking Controls
Adding Content to Lists
Mapping Controls to XML
Using Content Controls
Protecting Documents
Adding Legacy Controls
Adding ActiveX Controls
ActiveX Controls and the Trust Center
Adding an ActiveX Control
Changing Control Properties
Programming a Control
What’s Next?
28. Working with Macros in Word 2010
A Bit About VBA and Macros
Saving Macro-Enabled Documents and Templates
Recording a Macro
Setup and Planning
Running Macros
Adding a Macro to the Quick Access Toolbar
Assigning a Keyboard Shortcut to a Macro
Running a Macro Automatically
Editing Macros
The Visual Basic Editor
Additional Macro Options
Renaming a Macro, Module, or Project
Deleting and Exporting Macros and Modules
Importing Macros and Modules
Protecting Your Macros
Digitally Signing Macros
Creating a Self-Signed Digital Signature
Third-Party Digital Signature
Digitally Signing a VBA Project
What’s Next?
A. About the Author
Index
About the Author
Copyright
Search in book...
Toggle Font Controls
Playlists
Add To
Create new playlist
Name your new playlist
Playlist description (optional)
Cancel
Create playlist
Sign In
Email address
Password
Forgot Password?
Create account
Login
or
Continue with Facebook
Continue with Google
Sign Up
Full Name
Email address
Confirm Email Address
Password
Login
Create account
or
Continue with Facebook
Continue with Google
Prev
Previous Chapter
22. Collaborating and Co-Authoring in Real Time
Next
Next Chapter
23. Preparing Tables of Contents and Indexes
Part V. Word 2010 Interactive
Add Highlight
No Comment
..................Content has been hidden....................
You can't read the all page of ebook, please click
here
login for view all page.
Day Mode
Cloud Mode
Night Mode
Reset