Production checklists help avoid any problems associated with presenting a show. With the checklist, one can identify most problems and arrange for suitable alternatives before the show. Always call ahead and check each detail to ensure a coordinated and smooth procedure. The following is a hypothetical checklist for a tour with an indoor performance requiring two semitrailers and nine touring crew members. Each show has different requirements.
Day: |
Wednesday |
Date: |
10-6-88 |
City: |
Anytown |
Venue: |
Apollo |
Address: |
879 Desert Hwy |
Phone number: |
418-267-3521 |
Sound check: |
4:30 PM |
Doors open: |
7:00 PM |
Opening act: |
8:00 PM |
Changeover: |
8:40 PM |
Showtime: |
9:10 PM |
Rigging: |
8:00 AM |
Lighting: |
9:00 AM |
Sound: |
10:00 AM |
Set: |
11:00 AM |
Band equipment: |
Noon |
Venue technical manager: |
Bert Smith |
Promoter's representative: |
Harry Jones |
Opening act contact: |
Steve Normal |
Security: |
Peter Muscle |
Catering: |
Sharon Lunch |
Capacity: |
4,720 |
Shape: |
proscenium hall |
Construction material: |
concrete and steel |
Age of building: |
18 years |
Highest seat: |
32 feet above stage |
Fire law restrictions: |
control cables must be placed in duct |
Proscenium width: |
54 feet |
Air conditioning: |
exhaust system |
Pyrotechnics restrictions: |
fire marshal must be in attendance |
Access: |
loading dock rear of stage |
Clearance: |
9 feet 6 inches |
Distance to stage: |
25 feet |
Difficulties: |
none |
Loading lights: |
yes |
Height capacity: |
15 feet |
Weight capacity: |
2,000 pounds |
Fuel: |
propane |
Tires: |
pneumatic |
Size available: |
fixed; 60 feet wide, 54 feet deep |
Size of modules: |
N/A |
Type: |
wood |
Stairs: |
N/A; level with dock and dressing rooms |
Masking: |
black front |
Size available: |
16 feet wide, 8 feet deep |
Type: |
side of stage |
Type: |
Height: |
Distance from stage: |
Width: |
Sound console: |
house center |
Lighting console: |
house center |
Other: |
N/A |
Cable route to console: |
through duct |
Service 1: |
600 A, three phase |
Distance to stage: |
on stage left |
Service 2: |
200 A, three phase |
Distance to stage: |
on stage left |
Service 3: |
100 A, three phase |
Distance to stage: |
on stage right |
Beam to floor: |
47 feet |
Beam to ceiling: |
6 feet |
Beam to beam, up and downstage: |
12 feet |
Beam to beam, cross stage: |
8 feet (no central beam) |
Weight limits: |
20,000 pounds |
Catwalks: |
adjacent to beams |
Number available: |
four |
Type: |
xenon troupers |
Intercom: |
not suitable |
Type: |
quartz |
Control location: |
stage left |
Dimmable: |
yes |
Facilities available: |
kitchen and dining room |
Meal times: |
breakfast 7:30 AM |
|
lunch 1:00 PM |
|
dinner 6:00 PM |
Performers: |
two very large rooms with bathrooms |
Opening act: |
1 large room, no bathroom |
Tuning room: |
adjacent to stage |
Production office with telephone: |
yes; off stage left |
Laundry: |
no |
Photocopier: |
yes; in booking office |
Work lights: |
yes |
Drapes for acoustic treatment: |
N/A |
Drapes for masking: |
yes |
16 foot A frame, Tallescope |
|
Video: |
no |
Minimum call: |
3 hours |
Breaks required: |
after 4 hours |
Call times and numbers: |
8:00 AM, 8 loaders |
Minimum call: |
3 hours |
Call times and numbers: |
8:00 AM, 4 loaders |
Breaks required: |
after 4 hours |
Minimum call: |
3 hours |
Call times and numbers: |
7:30 PM, 4 operators |
Time required: |
2:00 PM |
Piano type: |
electrical/acoustical CP70 |
Time required to connect: |
8:00 AM |
Time required to disconnect: |
11:00 PM |
Time required: |
8:00 AM |
Climbing: |
two |
Ground work: |
one |
Time required: |
N/A |
Time required: |
8:00 AM with vehicle |
Time required: |
N/A |
Number of guards: |
N/A |
Generators
Power capacity
Generator fuel
Scaffolding
Mixing tower
Roof
Tarpaulins
Plastic
Raincoats
Work lights
Power feed cable
Access to mix tower
Stage
Sound wings
Mixing platform
Barrier Roof
Sound system
Lighting system
Equipment transport
Personnel transport
Follow spots
Follow spot operators
Stagehands
Loaders
Riggers
Forklifts
Forklift driver
Piano tuner
Electrician
Runner
Telephones
Risers
Weatherproofing
Fuel
Drapes for masking
Drapes for acoustic treatment
Dressing rooms
Generators
Generator fuel
Accommodations
Catering
Security
Crew