APPENDIX C

PRODUCTION CHECKLISTS

Production checklists help avoid any problems associated with presenting a show. With the checklist, one can identify most problems and arrange for suitable alternatives before the show. Always call ahead and check each detail to ensure a coordinated and smooth procedure. The following is a hypothetical checklist for a tour with an indoor performance requiring two semitrailers and nine touring crew members. Each show has different requirements.

Day:

Wednesday

Date:

10-6-88

City:

Anytown

Venue:

Apollo

Address:

879 Desert Hwy

Phone number:

418-267-3521

SHOW TIMES

Sound check:

4:30 PM

Doors open:

7:00 PM

Opening act:

8:00 PM

Changeover:

8:40 PM

Showtime:

9:10 PM

CALL TIMES

Rigging:

8:00 AM

Lighting:

9:00 AM

Sound:

10:00 AM

Set:

11:00 AM

Band equipment:

Noon

CONTACTS

Venue technical manager:

Bert Smith

Promoter's representative:

Harry Jones

Opening act contact:

Steve Normal

Security:

Peter Muscle

Catering:

Sharon Lunch

VENUE DESCRIPTION

Capacity:

4,720

Shape:

proscenium hall

Construction material:

concrete and steel

Age of building:

18 years

Highest seat:

32 feet above stage

Fire law restrictions:

control cables must be placed in duct

Proscenium width:

54 feet

Air conditioning:

exhaust system

Pyrotechnics restrictions:

fire marshal must be in attendance

LOAD IN

Access:

loading dock rear of stage

Clearance:

9 feet 6 inches

Distance to stage:

25 feet

Difficulties:

none

Loading lights:

yes

PARKING

Trucks:

2 trucks on dock

Cars:

20 spaces

Buses:

near loading dock

Limousines:

at stage door

FORKLIFTS

Height capacity:

15 feet

Weight capacity:

2,000 pounds

Fuel:

propane

Tires:

pneumatic

STAGE

Size available:

fixed; 60 feet wide, 54 feet deep

Size of modules:

N/A

Type:

wood

Stairs:

N/A; level with dock and dressing rooms

Masking:

black front

SOUNDWINGS

Size available:

16 feet wide, 8 feet deep

Type:

side of stage

BARRICADE

Type:

Height:

Distance from stage:

Width:

MIXING POSITIONS

Sound console:

house center

Lighting console:

house center

Other:

N/A

Cable route to console:

through duct

POWER

Service 1:

600 A, three phase

Distance to stage:

on stage left

Service 2:

200 A, three phase

Distance to stage:

on stage left

Service 3:

100 A, three phase

Distance to stage:

on stage right

RIGGING

Beam to floor:

47 feet

Beam to ceiling:

6 feet

Beam to beam, up and downstage:

12 feet

Beam to beam, cross stage:

8 feet (no central beam)

Weight limits:

20,000 pounds

Catwalks:

adjacent to beams

SPOTLIGHTS

Number available:

four

Type:

xenon troupers

Intercom:

not suitable

HOUSELIGHT CONTROL

Type:

quartz

Control location:

stage left

Dimmable:

yes

CATERING

Facilities available:

kitchen and dining room

Meal times:

breakfast 7:30 AM

 

lunch 1:00 PM

 

dinner 6:00 PM

DRESSING ROOMS

Performers:

two very large rooms with bathrooms

Opening act:

1 large room, no bathroom

Tuning room:

adjacent to stage

Production office with telephone:

yes; off stage left

OTHER FACILITIES AVAILABLE

Laundry:

no

Photocopier:

yes; in booking office

Work lights:

yes

Drapes for acoustic treatment:

N/A

Drapes for masking:

yes

Ladders:

16 foot A frame, Tallescope

Video:

no

LOCAL STAFF REQUIRED
STAGE HANDS

Minimum call:

3 hours

Breaks required:

after 4 hours

Call times and numbers:

8:00 AM, 8 loaders

LOADERS

Minimum call:

3 hours

Call times and numbers:

8:00 AM, 4 loaders

Breaks required:

after 4 hours

FOLLOW SPOT OPERATORS

Minimum call:

3 hours

Call times and numbers:

7:30 PM, 4 operators

PIANO TUNER

Time required:

2:00 PM

Piano type:

electrical/acoustical CP70

ELECTRICIAN

Time required to connect:

8:00 AM

Time required to disconnect:

11:00 PM

RICCERS

Time required:

8:00 AM

Climbing:

two

Ground work:

one

FORKLIFT DRIVER

Time required:

N/A

RUNNER

Time required:

8:00 AM with vehicle

OVERNIGHT SECURITY

Time required:

N/A

Number of guards:

N/A

ADDITIONAL OUTDOOR CHECKLIST

Generators

Power capacity

Generator fuel

Scaffolding

Mixing tower

Roof

Tarpaulins

Plastic

Raincoats

Work lights

Power feed cable

Access to mix tower

BUdGET ITEMS

Stage

Sound wings

Mixing platform

Barrier Roof

Sound system

Lighting system

Equipment transport

Personnel transport

Follow spots

Follow spot operators

Stagehands

Loaders

Riggers

Forklifts

Forklift driver

Piano tuner

Electrician

Runner

Telephones

Risers

Weatherproofing

Fuel

Drapes for masking

Drapes for acoustic treatment

Dressing rooms

Generators

Generator fuel

Accommodations

Catering

Security

Crew

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