Index
Numbers
3-D Format dialog, 255-256
3D graphics, 245
3-D Format dialog, 255-256
3D rotation
custom rotations, 251-254
object position, 255
preset rotations, 250
resetting, 255
text, 254
angle, 261
bezel, 256
capabilities and limitations, 249
consistency, 263
contour, 258
depth, 257
design tips, 262-263
lighting, 259-260
materials, 259
resetting, 262
sphere example, 245-248
surfaces, 259-261
4x4 Transformation Matrix, 254
A
Action buttons, 302
Action Settings dialog, 303-305
actions
Action buttons, 302
Action Settings dialog, 303-305
applications
creating interactive prototypes, 307-308
hiding links depending on audience reaction, 308-310
linking to first slide, 306-307
compared to hyperlinks, 306
types of, 303-305
Add Bullet command (SmartArt), 96
Add Shape command (SmartArt), 95
add-ins, Microsoft Office Sounds, 23
Align options, 278-279
Alt key
keyboard shortcuts
F6 key, 17
finding, 16
Office 2003 shortcuts, 16-17
resizing objects with, 275
rotating objects with, 277
angle (3D objects), 261
animation
custom animations
adding, 288-289
Custom Animation pane, 286-287
options, 289-291
previewing, 291
Selection pane, 287-288
motion paths
creating, 292
editing, 294
preset animations, 284-285
SmartArt, 96-97
table cells, 142-143
text, 294-296
triggers, 296-299
Arc tool, 123
Auto Correction feature (Picture Manager), 80
AutoContent Wizard, 200
AutoCorrect, 44
clickable hyperlinks, creating, 45-46
custom phrases, 46
default text corrections, 44-45
pranks, 46
Smart Tag, 152-153
AutoCorrect dialog, 44-46
Autofit, 34
AutoSave, 364
auxiliaryThemeThumbnail. jpeg file, 213
B
backgrounds
adding, 175-176
background fills, 229-231
hiding, 178
batch editing (Picture Manager), 83-84
bevel, 256
bevel effect, 238
Beyond Bullets, 384
black-and-white color mode, 69
block arrows, stretching, 122
blogs
Microsoft employee blogs, 383
PowerPoint Blog, 383
PowerPoint Tips Blog, 384
brightness (pictures), 67
bulleted lists
Bullets and Numbering dialog, 43
custom bullets, 42-44
default bullets, 41
Bullets and Numbering dialog, 43
C
Calibri font, 32
Cambria font, 32
Candara font, 32
caps, formatting text as, 38
CDs
packaging presentations for, 165-166
publishing presentations to, 373-377
cells (tables)
animating, 142-143
margins, 149
sizing, 148
splitting and merging, 149
center tab stops, 48
changing
charts, 111-112
color schemes, 24
default file format, 370
effect schemes, 212
font schemes, 207
pictures, 70
shapes, 242-243
slide layouts, 179-180
character spacing, 39
charts, 101
compatible objects, converting to PowerPoint 2007, 338-339
copying/pasting into PowerPoint, 102-103
formatting, 105-107
inserting from scratch, 103-105
inserting objects into, 107
layouts, 107
legacy charts
converting to Office 2007 format, 114-115
corruption, 115
undo operations, 115
modifying, 111-112
pie charts, 113-114
styles, 108-109
templates
applying, 110-111
creating, 110
managing, 111
Choose a SmartArt Graphic dialog, 87
clearing text formatting, 55
ClearType, 32
clickable hyperlinks, creating, 45-46
clipboard formats, 154-156
Coleman, Paul, 12
color. See also fills
color modes, 69
overview, 195
per-object color mode, 195-196
viewing, 195
color schemes, 24, 203-204, 208-210
lines, 232
recolor feature (duotone effect), 68-69
transparency, 70
columns (tables), inserting, 147-148
command-line parameters, 342-343
File menu, 14-15
finding, 11-12
Interactive PowerPoint 2003 to PowerPoint 2007 Command Reference Guide, 11-12
QAT (Quick Access Toolbar), 19
SmartArt Create Graphic commands
Add Bullet, 96
Add Shape, 95
Layout, 96
Right to Left, 96
comments
adding, 357
overview, 357
tips and guidelines, 357-358
community sites, 383
Compatibility Checker, 371
Compatibility mode, 371-372
compatible objects, converting to PowerPoint 2007, 338-339
compressing pictures, 69-70, 81, 373
confidential information, removing with Document Inspector, 367
configuring Slide Show
keyboard shortcuts, 329-330
overview, 324
Presenter View, 327-329
ranges of slides, 326
resolution, 326
show types, 324-326
widescreen slide sizes, 331-332
connectors, 126-127
customizing, 129-130
inserting, 128
rerouting, 129
SmartArt, 91
Consolas font, 32
Constantia font, 32
containers (PPTX files), 347
Content pane (SmartArt), 89-90
contour of 3D objects, 258
contrast of pictures, 67
converting
existing content to SmartArt, 88-89
legacy charts to Office 2007 format, 114-115
objects, 338-339
placeholders to SmartArt, 97-98
copying
charts, 102-103
copying and pasting, 154-156
Excel tables, 141
formatting with Format Painter, 239-241
slides from Slide Library, 161-162
text, 28
Corbel font, 32
corruption of OLE objects, 115
Create Graphic commands (SmartArt)
Add Bullet, 96
Add Shape, 95
Layout, 96
Right to Left, 96
.crtx file extension, 110
Ctrl key
Ctrl+Enter keyboard shortcut, 187
moving objects with, 277
resizing objects with, 273-274
rotating objects with, 276
Custom Animation pane, 286-287
Custom Shows, 299-300
Custom Tab Picker, 47
customizing
3D rotations, 251-254
animations
adding, 288-289
Custom Animation pane, 286-287
motion paths, 292-294
options, 289-291
previewing, 291
Selection pane, 287-288
text, 294-296
triggers, 296-299
AutoSave, 364
bullets, 42-44
default shapes, 239
headers/footers, 190
lines, 129-130
placeholders, 187-188
QAT (Quick Access Toolbar), 17-19
slide layouts, 181-182
status bar, 22
tab stops, 47-48
D
decimal tab stops, 48
default bullets, 41
default file formats, changing, 370
default shapes, customizing, 239
default tab stops, 47
depth of 3D objects, 257
designing presentations
3D effects, 262-263
themes
applying entire themes, 200-202
applying parts of themes, 202-203
color schemes, 203-204, 208-210
compared to design templates, 200, 204
compared to presentations, 204
creating, 214-215
font schemes, 203-207
overview, 199
saving, 214
slide layouts, 213
slide masters, 213
thumbnails, 212-213
diagrams. See also charts
compatible objects, converting to PowerPoint 2007, 338-339
SmartArt, 85-87
accentuating photos with, 98
advantages, 91-92
animations, 96-97
connectors, 91
Content pane, 89-90
converting existing content to, 88-89
converting placeholders to, 97-98
Create Graphic commands, 95-96
inserting, 87-88
layouts, 92-93
styles, 94
Text pane, 90
themes, 94
types, 86
dialog box launcher (Ribbon), 10
dialogs
3-D Format, 255-256
Action Settings, 303-305
AutoCorrect, 44-46
Bullets and Numbering, 43
Choose a SmartArt Graphic, 87
Font, 39-40
Format Chart Area, 105
Format Selection, 105-107
Format Shape, 36, 219-220, 248-251
Grid and Guides, 270-271
Hyperlink, 301
Insert Table, 138-139
Open File, 337-338
Picture Fill, 227-228
Select Data Source, 111
Select Multiple Objects, 132
Size and Position, 265-267
Text Box, 34
dictionary, 57
direction of text, 30
disabling
hardware acceleration, 333
ScreenTips, 23
sounds, 23
Distribute options, 278
distributed text, 52
distributing presentations with sound, 165-166
docProps (PPTX files), 347
Document Inspector, 367-368
dragging text, 28-29
drawing
during presentations, 321
ellipses, 234
Drawing Tools Format tab
shape fill, 121
shape styles, 120-121
drivers (graphics), 332-333
dummy text, generating, 60
duotone effect (pictures)
color modes, 69
dark variations, 68
light variations, 68-69
duplicating shapes, 118
E
Edit Points mode, 124
editing
charts, 111-112
motion paths, 294
Photo Albums, 78
pictures, 66
associating text with, 73-75
brightness/contrast, 67
changing shape of, 72-73
compression, 69-70
cropping, 71-72
Picture Manager, 79-84
preset picture effects, 66
recolor feature (duotone effect), 68-69
restoring to original state, 71
transparency, 70
PPTX files, 348
shapes, 124-125
SmartArt nodes, 96
text
dictionary, 57
direction/orientation, 30
during presentations, 323-324
inline editing, 56-57
spelling checker, 57-58
thesaurus, 57-58
translation, 57-58
adding, 212
applying, 211-212
changing, 212
effects
3D rotation, 238
applying to tables, 146
bevel, 238
adding, 212
applying, 211-212
changing, 212
glow, 237
reflection, 237
shadows
inner shadows, 236
perspective shadows, 236
setting, 236
soft versus hard, 235
soft edges, 237
ellipses, drawing, 234
embedding
fonts, 352-354
objects from other applications, 133-134
pictures, 63-64
sounds/video, 164-165
employee blogs (Microsoft), 383
enabling
hardware acceleration, 333
ruler, 268
encrypting presentations, 358-359
equalizing character heights, 38
Equation Shapes group, 122
Equation Tools Design ribbon, 169-170
equations, 169-170
Esc key, 134
Excel charts, 101
copying/pasting into PowerPoint, 102-103, 141
copying shapes to, 368-369
formatting, 105-107
inserting from scratch, 103-105
inserting objects into, 107
layouts, 107
legacy charts
converting to Office 2007 format, 114-115
corruption, 115
undo operations, 115
modifying, 111-112
pie charts, 113-114
styles, 108-109
templates
applying, 110-111
creating, 110
managing, 111
Excel Spreadsheet option, 139
exporting
pictures from Picture Manager, 82-83
presentations as slideshows, 361
Extensible Markup Language (XML), 344
F
F6 key, 17
Fade Up Transform Effect, 55
File menu, 14-15
files
auxiliaryThemeThumbnail. jpeg, 213
default file format, changing, 370
migrating to PowerPoint 2007
converting objects, 338-339
Open options, 337-338
PDF format, 356
.potm files. See templates
.potx files. See templates
PowerPoint 2007 files, opening with PowerPoint 97–2003 compatibility pack, 340
PPTX format
advantages, 344-345
containers, 347
docProps, 347
editing, 348
online resources, 349
opening, 345-346
overview, 344
parts, 346
ppt, 347
relationships of parts, 348
saving, 345
.pps format, 354
.ppsx format, 354
presProps.xml, 347
table of file formats, 351-352
tableStyles.xml, 347
.thmx files. See themes
thumbnail.jpeg, 213
XPS format, 356
fills, 121
background fills, 229-231
gradient fills, 220-223
applying, 221
custom gradients, 221-223
gradient overlays, 223-226
picture fills, 226-228
solid fills, 220
Filtered HTML option, 367
finding
commands, 11-12
keyboard shortcuts, 16
First-Line Indent Marker, 47
first slide, linking to, 306-307
Fitts Law, 15
flickering problems, troubleshooting
disabling hardware acceleration, 333
enabling hardware acceleration, 333
replacing graphics drivers, 332-333
floatie (mini toolbar), 20-21
Follow Path Transforms, 56
Font dialog, 39-40
fonts
Calibri, 32
Cambria, 32
Candara, 32
Consolas, 32
Constantia, 32
Corbel, 32
embedded fonts, 352-354
Font dialog, 39-40
font schemes, 203-207
adding, 207
applying, 206
changing, 207
Live Preview, 30-31
Office 2007 new fonts, 32
previewing, 30-31
replacing, 33
Segoe UI, 32
theme fonts, 31
footers, customizing, 190
Format Chart Area dialog, 105
Format Painter, 189
capabilities, 240
example, 240
overview, 239
tips, 240-241
Format Selection dialog, 105-107
Format Shape dialog, 36, 219-220, 248-251
formatting presentations
3D rotation, 238
bevel, 238
charts, 105-107
color modes
overview, 195
per-object color mode, 195-196
viewing, 195
copying formatting with Format Painter, 239-241
glow, 237
headers/footers, 190
line color, 232
line styles, 232-233
object fills
background fills, 229-231
gradient fills, 220-223
gradient overlays, 223-226
picture fills, 226-228
solid fills, 220
objects
with Format Shape dialog, 219-220
overview, 218
with Ribbon, 219
with style gallery, 218
outlines
creating, 182-183
creating slides from, 183-184
placeholders
custom placeholders, 187-188
definition, 185
moving between, 187
standard placeholders, 185-187
reflection, 237
shadows
inner shadows, 236
perspective shadows, 236
setting, 236
soft versus hard, 235
slide backgrounds
adding, 175-176
hiding, 178
slide layouts
applying, 179
changing, 179-180
customizing, 181-182
overview, 179
reordering slides with Thumbnail pane, 173-175
Slide Masters
creating, 177
hiding background graphics on, 178
modifying, 176-177
multiple Masters, 177-178
SmartArt nodes, 96
soft edges, 237
AutoCorrect, 44-46
character spacing, 39
clearing all formatting, 55
distributed text, 52
equalized character heights, 38
Follow Path Transforms, 56
inline editing, 56-57
justified text, 52
kerning, 40
keyboard shortcuts, 61-62
mouse shortcuts, 62
paragraph markers, 50-52
placeholders, 54-55
shape-editing mode, 53
small caps/all caps, 38
strikethrough, 38-39
subscript, 38
superscript, 38
tab stops, 46-50
text-editing mode, 53
underline, 36
warped text, 55
transparent overlay, 238
widescreen slide sizes, 331-332
Freeform tool, 123
functions, rand(), 60
G
galleries
overview, 11
Shapes, 117-118
glow, 237
gradient fills, 220-223
applying, 221
custom gradients, 221-223
gradient overlays, 223-226
gradient stop, 223
grammar checking, 57
graphics
3D graphics, 245
3-D Format dialog, 255-256
3D rotation, 250-255
angle, 261
bevel, 256
capabilities and limitations, 249
consistency, 263
contour, 258
depth, 257
design tips, 262-263
lighting, 259-260
materials, 259
resetting, 262
sphere example, 245-248
surfaces, 259-261
animation
custom animations, 286-291
motion paths, 292-294
preset animations, 284-285
text, 294-296
triggers, 296-299
charts, 101
copying/pasting into PowerPoint, 102-103
formatting, 105-107
inserting from scratch, 103-105
inserting objects into, 107
layouts, 107
legacy charts, 114-115
modifying, 111-112
pie charts, 113-114
styles, 108-109
templates, 110-111
connectors, 126-127
customizing, 129-130
inserting, 128
rerouting, 129
custom bullets, 42-44
pictures, 63
associating text with, 73-75
auto correcting, 80
batch editing, 83-84
brightness/contrast, 67
changing format of, 82
changing shape of, 72-73
embedded pictures, 63-64
linked embedded pictures, 65-66
linked pictures, 64-65
Photo Album, 75-78
Picture Manager, 78-84
preset picture effects, 66
recolor feature (duotone effect), 68-69
resizing, 81-82
restoring to original state, 71
transparency, 70
shapes. See shapes
SmartArt, 85-87
accentuating photos with, 98
advantages of, 91-92
animations, 96-97
connectors, 91
Content pane, 89-90
converting existing content to, 88-89
converting placeholders to, 97-98
Create Graphic commands, 95-96
inserting, 87-88
layouts, 92-93
styles, 94
Text pane, 90
themes, 94
types, 86
transitions
adding, 297-298
sounds, 298
speed, 298
graphics drivers, 332-333
graphs. See charts
grayscale color mode, 69
Grid and Guides dialog, 270-271
grids, snapping objects to, 269-271
grouping
pictures/text, 73
Ribbon groups, 9
shapes, 135-136
guides, snapping objects to, 269-271
H
Handout Master, 193-194
handouts
Handout Master, 193-194
printing, 192-193
hard shadows, 235
hardware acceleration, 333
headers, customizing, 190
help
community sites, 383
Help feature, 381
Interactive PowerPoint 2003 to PowerPoint 2007 Command Reference Guide, 11-12
Microsoft employee blogs, 383
Microsoft Knowledge Base, 383
microsoft.public. powerpoint newsgroup, 382
ScreenTips, 23
hiding
background graphics, 178
links depending on audience reaction, 308-310
portions of pictures, 125-126
slides, 316
horizontal text boxes, 34
HTML, 365
Hyperlink dialog, 301
hyperlinks, 300-301
clickable hyperlinks, creating, 45-46
compared to actions, 306
to first slide, 306-307
hiding depending on audience reaction, 308-310
Hyperlink dialog, 301
linked embedded pictures, 65-66
linked narrations, 314-315
linked pictures, 64-65
sounds/video, 164
I
Insert Table dialog, 138-139
images. See graphics
inline text editing, 56-57
inner shadows, 236
Interactive PowerPoint 2003 to PowerPoint 2007 Command Reference Guide, 11-12
interactive prototypes, 307-308
iPods, publishing presentations to, 361-362
J-K
justified text, 52
kerning text, 40
keyboard shortcuts, 16
Alt key
resizing objects, 275
rotating objects, 277
Ctrl key
Ctrl+Enter, 187
moving objects, 277
resizing objects, 273-274
rotating objects, 276
Esc key, 134
F6 key, 17
finding, 16
Office 2003 shortcuts, 16-17
positioning objects with, 272-273, 277-278
Shift key
moving objects, 277
resizing objects, 275
rotating objects, 276
Slide Show, 329-330
Tab key, 132
text formatting shortcuts, 61-62
Knowledge Base (Microsoft), 383
L
Layout command (SmartArt), 96
layouts
applying, 179
changing, 179-180
charts, 107
customizing, 181-182
overview, 179
SmartArt, 92-93
Left Indent Marker, 47
left tab stops, 48
legacy charts
converting to Office 2007 format, 114-115
corruption, 115
undo operations, 115
libraries, Slide Library
adding slides from PowerPoint, 159-160
adding slides from SharePoint, 160-161
checking slides for changes, 162-163
copying slides from, 161-162
overview, 157
setting up, 157-158
lighting (3D objects), 259-260
lines, 126-127
color, 232
customizing, 129-130
editing, 124-125
inserting, 128
rerouting, 129
styles, 232-233
links, 300-301
clickable hyperlinks, creating, 45-46
compared to actions, 306
to first slide, 306-307
hiding depending on audience reaction, 308-310
Hyperlink dialog, 301
linked embedded pictures, 65-66
linked narrations, 314-315
linked pictures, 64-65
sounds/video, 164
lists
bulleted lists
custom bullets, 42-44
default bullets, 41
ordered lists, 42
shopping list, 48-49
Lock Drawing Mode, 119-120
looping
presentations, 313
sounds, 166
M
.m3u playlists
applying to presentations, 168
creating, 167-168
overview, 166
macros
adding to QAT, 197
creating, 196-197
online resources, 198
overview, 196
publishing, 352
margins
table cells, 149
text boxes, 34
Mark as Final option, 355-356
materials (3D objects), 259
mathematical equations, 169-170
measurement units (ruler), 269
merging table cells, 149
microphones, testing, 314
Microsoft
employee blogs, 383
Knowledge Base, 383
SQM (Service Quality Monitoring), 10
Visual Studio Express, 346
Microsoft Graph, 101
Microsoft Office Sounds add-in, 23
microsoft.public.powerpoint newsgroup, 382
migrating files to PowerPoint 2007
converting objects, 338-339
Open options, 337-338
mini toolbar (floatie), 20-21
minimizing Ribbon, 10
modeless dialogs, 107
modifying. See changing
monitors, configuring for Presenter View, 328-329
motion paths
creating, 292
editing, 294
mouse
positioning objects with, 271
text formatting shortcuts, 62
moving
lines, 129
text
copying and pasting, 28
dragging, 28-29
multimedia. See also sounds
distributing presentations with multimedia, 165-166
embedding, 164-165
linking, 164
looping, 166
overview, 163-164
playlists
applying to presentations, 168
creating, 167-168
overview, 166
sounds spanning multiple slides, 166
multiple monitors, configuring for Presenter View, 328-329
multiple Slide Masters, creating, 177-178
multiple undo operations, 242
N
narration
linked narrations, 314-315
recording, 313-316
network shares, publishing presentations to, 363
New Slide button, 179
newsgroups, microsoft. public.powerpoint, 382
notes
Notes Page, 191
Notes pane, 190-191
overview, 190
Presenter View, 327-329
when to use, 192
Notes Page, 191
Notes pane, 190-191
O
object linking and embedding. See OLE objects
objects. See also graphics; pictures;text
compatible objects, converting to PowerPoint 2007, 338-339
fills
background fills, 229-231
gradient fills, 220-223
gradient overlays, 223-226
picture fills, 226-228
solid fills, 220
formatting
with Format Shape dialog, 219-220
overview, 218
with Ribbon, 219
with style gallery, 218
inserting into charts, 107
OLE (object linking and embedding) objects, 101, 133
converting to Office 2007 format, 114-115
corruption, 115
undo operations, 115
pasting, 154-156
positioning
Align options, 278-279
Distribute options, 278
with keyboard, 272-273, 277-278
with mouse, 271
ruler, 268-269
Size and Position dialog, 265-266
snapping to grids and guides, 269-271
zoom slider, 271-272
resizing
with Alt key, 275
with Ctrl key, 273-274
with Shift key, 275
Size and Position dialog, 266-267
rotating
with Alt key, 277
custom rotations, 251-254
object position, 255
options, 277
preset rotations, 250
resetting, 255
with Shift key, 276
SmartArt nodes, 96
text, 254
Office button, 14-15
Office Tips, 384
Office User Interface Blog website, 15
OLE (object linking and embedding) objects, 101, 133
converting to Office 2007 format, 114-115
corruption, 115
undo operations, 115
On-Screen Show, 332
Open and Repair option, 337
Open as Copy option, 337
Open as Read Only option, 337
Open command, 337-338
Open File dialog, 337-338
Open in Browser option, 337
opening
PPTX files, 345-346
presentations, 337-338
ordered lists, 42
orientation of text, 30
outlines
creating, 182-183
creating slides from, 183-184
Overflowing Text Smart Tag, 153-154
overlays
gradient overlays, 223-226
transparent overlay, 238
P
Package for CD feature, 374-376
packaging presentations for CD, 165-166, 375-376
paragraph markers, 50-52
parts (PPTX files), 346
password protection, 358-360
Paste Smart Tag, 151-152
pasting objects, 154-156
charts, 102-103
Excel tables into
PowerPoint, 141
text, 28
PDF format, 356
per-object color modes, 195-196
perspective shadows, 236
Photo Album, 75-78
adding pictures to, 75-76
editing, 78
photos. See pictures
Picture Fill dialog, 227-228
Picture Manager, 78
advantages of, 82
batch editing, 83-84
changing picture formats, 82-83
compressing pictures, 81
editing pictures, 79-80
exporting pictures, 82-83
resizing pictures, 81-82
pictures, 63
accentuating with SmartArt, 98
associating text with
grouping pictures/text, 73
shapes with picture fill, 73-75
auto correcting, 80
batch editing, 83-84
brightness/contrast, 67
changing format of, 82-83
changing shape of, 72-73
embedded pictures, 63-64
fills, 226-228
hiding part of, 125-126
linked embedded pictures, 65-66
linked pictures, 64-65
Photo Album, 75-78
adding pictures to, 75-76
editing, 78
Picture Manager, 78
advantages of, 82
batch editing, 83-84
changing picture formats, 82-83
compressing pictures, 81
editing pictures, 79-80
exporting pictures, 82-83
resizing pictures, 81-82
positioning
Align options, 278-279
Distribute options, 278
with keyboard, 272-273, 277-278
with mouse, 271
ruler, 268-269
Size and Position dialog, 265-266
snapping to grids and guides, 269-271
zoom slider, 271-272
preset picture effects, 66
publishing presentations to, 362-363
recolor feature (duotone effect), 68-69
color modes, 69
dark variations, 68
light variations, 68-69
resizing, 81-82
with Alt key, 275
with Ctrl key, 273-274
with Shift key, 275
Size and Position dialog, 266-267
restoring to original state, 71
saving as pictures, 362-363
transparency, 70
pie charts, 113-114
placeholders
converting to SmartArt, 88-89, 97-98
custom placeholders, 187-188
definition, 185
moving between, 187
standard placeholders, 185-187
text placeholders, 54-55
playlists
applying to presentations, 168
creating, 167-168
overview, 166
positioning objects, 265
Align options, 278-279
Distribute options, 278
with keyboard, 272-273, 277-278
with mouse, 271
ruler
aligning objects, 268
enabling, 268
units of measurement, 269
Size and Position dialog, 265-266
snapping to grids and guides, 269-271
zoom slider, 271-272
.potm files. See templates
.potx files. See templates
PowerPoint 97, opening PowerPoint 2007 files in, 340
PowerPoint 97–2003 format, saving presentations as, 369-370
Compatibility Checker, 371
Compatibility mode, 371-372
PowerPoint 2007 files, opening with PowerPoint 97–2003 compatibility pack, 340
PowerPoint Blog, 383
PowerPoint FAQ, 383
PowerPoint Heaven, 383
PowerPoint Tips Blog, 384
PowerPoint Viewer, 373-374, 377
.pps format, 354
.ppsx format, 354
PPTX file format
advantages, 344-345
containers, 347
docProps, 347
editing, 348
online resources, 349
opening, 345-346
overview, 344
parts, 346
ppt, 347
relationships of parts, 348
saving, 345
presentations. See also Slide Show; slides
comments
adding, 357
overview, 357
tips and guidelines, 357-358
compared to themes, 204
confidential information, removing with Document Inspector, 367
editing during slideshows, 323-324
encryption, 358-359
formatting
color modes, 195-196
copying with Format Painter, 239-241
reordering slides with Thumbnail pane, 173-175
slide backgrounds, 175-178
slide layouts, 179-182
Slide Masters, 176-178
widescreen slide sizes, 331-332
headers/footers, 190
narration
linked narrations, 314-315
recording, 313-316
opening, 337-338
outlines
creating, 182-183
creating slides from, 183-184
packaging for CD, 165-166, 375-376
password protection, 358-360
pictures, 63
associating text with, 73-75
auto correcting, 80
batch editing, 83-84
brightness/contrast, 67
changing format of, 82
changing shape of, 72-73
embedded pictures, 63-64
linked embedded pictures, 65-66
linked pictures, 64-65
Photo Album, 75-78
Picture Manager, 78-84
preset picture effects, 66
recolor feature (duotone effect), 68-69
resizing, 81-82
restoring to original state, 71
transparency, 70
placeholders
converting to SmartArt, 88-89, 97-98
custom placeholders, 187-188
definition, 185
moving between, 187
standard placeholders, 185-187
text placeholders, 54-55
publishing
to 97–2003 file format, 369-372
to CD, 373-377
compressing pictures, 373
Document Inspector, 367-368
embedded fonts, 352-354
to Excel, 368-369
file format issues, 370
to iPods, 361-362
macros, 352
Mark as Final option, 355-356
to network shares, 363
PDF format, 356
as pictures, 362-363
.pps format, 354
.ppsx format, 354
as slideshows, 361
table of file formats, 351-352
as web pages, 364-367
to Word, 369
XPS format, 356
rehearsing timings, 310-311
restarting on current slide, 320
self-playing presentations, 311-313
looping presentation, 313
recording how long to stay on each slide, 312
reviewing timings, 312
running, 313
windows, 341
presenter notes
Notes Page, 191
Notes pane, 190-191
overview, 190
Presenter View, 327-329
when to use, 192
Presenter View, 327-329
preset 3D rotations, 250
preset animations, 284-285
preset picture effects, 66
presProps.xml file, 347
previewing
animations, 291
fonts, 30-31
styles, 13-14
printing handouts, 192-193
proofing text
dictionary, 57
example, 58-59
spelling checker, 57-58
thesaurus, 57-58
translation, 57-58
prototypes, 307-308
publishing presentations
to 97–2003 file format, 369-370
Compatibility Checker, 371
Compatibility mode, 371-372
to CD, 373-377
comments, 357-358
compressing pictures, 373
Document Inspector, 367-368
embedded fonts, 352-354
encryption, 358-359
to Excel, 368-369
file format issues, 370
to iPods, 361-362
macros, 352
Mark as Final option, 355-356
to network shares, 363
password protection, 358-360
PDF format, 356
as pictures, 362-363
.pps format, 354
.ppsx format, 354
as slideshows, 361
table of file formats, 351-352
as web pages, 364-367
to Word, 369
XPS format, 356
Q-R
QAT (Quick Access Toolbar), 17
adding macros to, 197
commands, 19
customization limitations, 19
customization tips and tricks, 19
customizing, 18-19
rand() function, 60
random text, generating, 60
ranges of slides, presenting, 326
recolor feature (duotone effect)
color modes, 69
dark variations, 68
light variations, 68-69
recording narration, 313-316
linked narrations, 314-315
microphones, 314
sound quality, 314
reflection, 237
regrouping shapes, 135-136
rehearsing timings, 310-311
relationships of parts (PPTX files), 348
_rels directories, 348
reordering slides, 173-175
Repeat feature, 241-242
replacing fonts, 33
rerouting lines, 129
Reset Picture tool, 71
resetting
3D effects, 262
3D rotation, 255
resizing objects
with Alt key, 275
with Ctrl key, 273-274
pictures, 81-82
with Shift key, 275
tables, 147
resolution in Slide Show, 326
resources
community sites, 383
Help feature, 381
Microsoft employee blogs, 383
Microsoft Knowledge Base, 383
microsoft.public. powerpoint newsgroup, 382
PPTX files, 349
restoring pictures to original state, 71
reusing slides
from another presentation, 156
overview, 156
with Slide Library
adding slides from PowerPoint, 159-160
adding slides from SharePoint, 160-161
checking slides for changes, 162-163
copying slides from, 161-162
overview, 157
setting up library, 157-158
Ribbon, 7-8
dialog box launcher, 10
Drawing Tools Format tab
shape fill, 121
shape styles, 120-121
Equation Tools Design ribbon, 169-170
formatting objects from, 219
galleries, 11
groups, 9
minimizing, 10
tabs, 8-9
right tab stops, 48
Right to Left command (SmartArt), 96
rotation
with Alt key, 277
custom rotations, 251-254
object position, 255
options, 277
preset rotations, 250
resetting, 255
with Shift key, 276
SmartArt nodes, 96
text, 254
rows (tables), inserting, 147-148
ruler
aligning objects, 268
enabling, 268
units of measurement, 269
S
Safe mode, 343-344
saving
ink, 322
PPTX files, 345
presentations. See publishing presentations
themes, 214
color schemes, 203-204, 208-210
adding, 212
applying, 211-212
changing, 212
font schemes, 203-207
adding, 207
applying, 206
changing, 207
ScreenTips, 23
Scribble tool, 123
SDKs (Software Development Kits), 154
security, password protection, 358-360
Segoe UI font, 32
Select Data Source dialog, 111
Select Multiple Objects dialog, 132
selecting
shapes, 132
text, 27-28
Selection pane, 131-132, 287-288
self-playing presentations, 311-313
looping presentation, 313
recording how long to stay on each slide, 312
reviewing timings, 312
running, 313
sensitive information, removing with Document Inspector, 367
sepia color mode, 69
Service Quality Monitoring (SQM), 10
Set Transparent Color wand, 70
shadows
inner shadows, 236
perspective shadows, 236
setting, 236
soft versus hard, 235
shape-editing mode, 53
shapes, 117
Arc tool, 123
changing, 242-243
connectors, 126-127
customizing, 129-130
inserting, 128
rerouting, 129
converting to SmartArt, 88-89
copying
to Excel, 368-369
to Word, 369
creating, 122-123
default shapes, customizing, 239
duplicating, 118
editing, 124-125
ellipses, 234
embedding from other applications, 133-134
fills, 121
background fills, 229-231
gradient fills, 220-223
gradient overlays, 223-226
picture fills, 226-228
solid fills, 220
Format Painter, 240
formatting
with Format Shape dialog, 219-220
with Ribbon, 219
with style gallery, 218
Freeform tool, 123
grouping, 135-136
hiding portions of pictures with, 125-126
inserting, 117-119
lines
color, 232
styles, 232-233
Lock Drawing Mode, 119-120
new shapes, 122
of pictures, 72-75
regrouping, 135-136
Scribble tool, 123
selecting with Tab key, 132
Selection pane, 131-132
Shapes gallery, 117-118
styles, 120-121
turning text boxes into, 35-36
ungrouping, 135
yellow diamond adjust handles, 130-131
z-order, 132
Shapes gallery, 117-118
SharePoint
adding slides to Slide Library, 160-161
definition, 157
Shift key
moving objects with, 277
resizing objects with, 275
rotating objects with, 276
shopping list, 48-49
Single File Web Page save option, 166
Size and Position dialog, 265-267
sizing objects
with Alt key, 275
with Ctrl key, 273-274
pictures, 266-267
with Shift key, 275
table cells, 148
skins, 24
Slide Library
adding slides from PowerPoint, 159-160
adding slides from SharePoint, 160-161
checking slides for changes, 162-163
copying slides from, 161-162
overview, 157
setting up, 157-158
Slide Masters
creating, 177
hiding background graphics on, 178
modifying, 176-177
multiple Masters, 177-178
schemes, 213
Slide Miniature pane, 173-175
Slide Show
Custom Shows, 299-300
editing during presentations, 323-324
Ink feature, 320
advantages, 321
drawing during presentations, 321
saving ink, 322
keyboard shortcuts, 329-330
Presenter View, 327-329
ranges of slides, 326
resolution, 326
show types, 324-326
starting, 317-318
View mode buttons, 318-319
widescreen slide sizes, 331-332
slides. See also presentations
creating from outlines, 183-184
hiding, 316
layouts, 213
applying, 179
changing, 179-180
customizing, 181-182
overview, 179
linking to first slide, 306-307
reordering, 173-175
reusing
from another presentation, 156
overview, 156
with Slide Library, 157-163
Slide Library
adding slides from PowerPoint, 159-160
adding slides from SharePoint, 160-161
checking slides for changes, 162-163
copying slides from, 161-162
overview, 157
setting up, 157-158
Slide Masters
creating, 177
hiding background graphics on, 178
modifying, 176-177
multiple Masters, 177-178
schemes, 213
Slide Show
Custom Shows, 299-300
editing during presentations, 323-324
Ink feature, 320-322
keyboard shortcuts, 329-330
Presenter View, 327-329
ranges of slides, 326
resolution, 326
saving presentations as, 361
show types, 324-326
starting, 317-318
View mode buttons, 318-319
widescreen slide sizes, 331-332
transitions
adding, 297-298
sounds, 298
speed, 298
small caps, formatting text as, 38
Smart Tags
AutoCorrect Smart Tag, 152-153
contextual nature of, 154
Overflowing Text Smart Tag, 153-154
Paste Smart Tag, 151-152
Software Development Kit (SDK), 154
SmartArt, 85-87
accentuating photos with, 98
advantages, 91-92
animations, 96-97
connectors, 91
Content pane, 89-90
converting existing content to, 88-89
converting placeholders to, 97-98
Create Graphic commands
Add Bullet, 96
Add Shape, 95
Layout, 96
Right to Left, 96
inserting, 87-88
layouts, 92-93
styles, 94
Text pane, 90
themes, 94
types, 86
snapping to grids and guides, 269-271
soft edges, 237
soft shadows, 235
Software Development Kits (SDKs), 154
solid fills, 220
sounds
distributing presentations with sound, 165-166
embedding, 164-165
linking, 164
looping, 166
Microsoft Office Sounds add-in, 23
narration
linked narrations, 314-315
recording, 313-316
overview, 163-164
playlists
applying to presentations, 168
creating, 167-168
overview, 166
sounds spanning multiple slides, 166
transitions, 298
spacing, character, 39
speed of transitions, 298
spelling checker, 57-58
spheres, creating, 245-248
splitting table cells, 149
SQM (Service Quality Monitoring), 10
standard placeholders, 185-187
starting Slide Show, 317-318
status bar
components, 22
customizing, 22
definition, 21
stretching block arrows, 122
strikethrough text, 38-39
styles
charts, 108-109
line styles, 232-233
previewing, 13-14
shape styles, 120-121
style gallery, 218
table styles, 144-145
subscript text, 38
Super ScreenTips, 23
superscript text, 38
surfaces (3D objects)
angle, 261
lighting, 259-260
materials, 259
T
Tab key, selecting shapes with, 132
tab stops, 46-47
center tab stops, 48
Custom Tab Picker, 47
custom tab stops, 47-48
decimal tab stops, 48
default tab stops, 47
First-Line Indent Marker, 47
Left Indent Marker, 47
left tab stops, 48
right tab stops, 48
shopping list example, 48-49
tips, 50
Table button, 137-138
tables
cells
animating, 142-143
margins, 149
sizing, 148
splitting and merging, 149
columns, inserting, 147-148
Draw Table option, 149
effects, 146
Excel tables, copying and pasting into PowerPoint, 141
inserting
with Draw Table option, 139
with Excel Spreadsheet option, 139
with Insert Table dialog, 138-139
with Table button, 137-138
overview, 137
resizing, 147
rows, inserting, 147-148
styles, 144-145
tableStyles.xml file, 347
Tags, Smart. See Smart Tags
chart templates
applying, 110-111
creating, 110
managing, 111
testing microphones, 314
text, 27
3D rotation, 254
animating, 294-296
associating with pictures
grouping pictures/text, 73
shapes with picture fill, 73-75
AutoCorrect
clickable hyperlinks, creating, 45-46
custom phrases, 46
default text corrections, 44-45
pranks, 46
bulleted lists
custom bullets, 42-44
default bullets, 41
copying/pasting, 28
direction/orientation, 30
dragging, 28-29
dummy text, generating, 60
fonts, 30
Calibri, 32
Cambria, 32
Candara, 32
Consolas, 32
Constantia, 32
Corbel, 32
embedded fonts, 352-354
Live Preview, 30-31
Office 2007 new fonts, 32
previewing, 30-31
replacing, 33
Segoe UI, 32
theme fonts, 31
character spacing, 39
clearing all formatting, 55
distributed text, 52
equalized character heights, 38
Follow Path Transforms, 56
inline editing, 56-57
justified text, 52
kerning, 40
keyboard shortcuts, 61-62
mouse shortcuts, 62
paragraph markers, 50-52
placeholders, 54-55
small caps/all caps, 38
strikethrough, 38-39
subscript, 38
superscript, 38
underline, 36
warped text, 55
ordered lists, 42
proofing
dictionary, 57
example, 58-59
spelling checker, 57-58
thesaurus, 57-58
translation, 57-58
selecting, 27-28
shape-editing mode, 53
tab stops, 46-47
center tab stops, 48
Custom Tab Picker, 47
custom tab stops, 47-48
decimal tab stops, 48
default tab stops, 47
First-Line Indent Marker, 47
Left Indent Marker, 47
left tab stops, 48
right tab stops, 48
shopping list example, 48-49
tips, 50
text boxes
Autofit, 34
converting to SmartArt, 88-89
horizontal text boxes, 34
margins, 34
options, 34-35
text wrap, 34
turning into shapes, 35-36
vertical text boxes, 34
text-editing mode, 53
text wrap, 34
Text Box dialog, 34
text boxes, 34
Autofit, 34
converting to SmartArt, 88-89
horizontal text boxes, 34
margins, 34
options, 34-35
text wrap, 34
turning into shapes, 35-36
vertical text boxes, 34
text-editing mode, 53
Text pane (SmartArt), 90
themes
applying entire themes, 200-202
applying parts of themes, 202-203
color schemes, 203-204, 208-210
compared to design templates, 200, 204
compared to presentations, 204
creating, 214-215
adding, 212
applying, 211-212
changing, 212
adding, 207
applying, 206
changing, 207
overview, 199
saving, 214
slide layouts, 213
slide masters, 213
SmartArt, 94
thumbnails, 212-213
thesaurus, 57-58
.thmx files. See themes
Thumbnail pane, 173-175
thumbnail.jpeg file, 213
thumbnails, 212-213
timings, rehearsing, 310-311
toolbars, QAT (Quick Access Toolbar), 17
commands, 19
customization limitations, 19
customization tips and tricks, 19
customizing, 18-19
floatie (mini toolbar), 20-21
transformed text
Follow Path Transforms, 56
warped text, 55
transitions
adding, 297-298
sounds, 298
speed, 298
translation, 57-58
transparency, 70
transparent overlay, 238
triggers (animations), 296-299
troubleshooting flickering, 332
disabling hardware acceleration, 333
enabling hardware acceleration, 333
replacing graphics drivers, 332-333
turning off
floatie (mini toolbar), 21
ScreenTips, 23
sounds, 23
U
underlining text, 36
undo operations
multiple undo, 242
OLE objects, 115
picture cropping, 72
ungrouping shapes, 135
units of measurement (ruler), 269
University of Chicago School of Business, 2
URLs, clickable hyperlinks, 45-46
user interface, 7
color schemes, 24
floatie (mini toolbar), 20-21
Interactive PowerPoint 2003 to PowerPoint 2007 Command Reference Guide, 11-12
keyboard shortcuts
F6 key, 17
finding, 16
Office 2003 shortcuts, 16-17
Live Preview, 13-14
Microsoft Office Sounds add-in, 23
Office button, 14-15
QAT (Quick Access Toolbar), 17
commands, 19
customization limitations, 19
customization tips and tricks, 19
customizing, 18-19
Ribbon, 7-8
dialog box launcher, 10
galleries, 11
groups, 9
minimizing, 10
tabs, 8-9
ScreenTips, 23
status bar
components, 22
customizing, 22
definition, 21
V
vertical text boxes, 34
video. See also sounds
distributing presentations with video, 165-166
embedding, 164-165
linking, 164
overview, 163-164
playlists
applying to presentations, 168
creating, 167-168
overview, 166
View mode buttons (Slide Show), 318-319
Visual Studio Express, 346
W
warped text, 55
washout color mode, 69
web pages, publishing presentations to, 364-367
widescreen slide sizes, 331-332
windows, 341
wizards, AutoContent Wizard, 200
Word
copying shapes to, 369
creating equations in, 169-170
paragraph markers, 51
WordArt, 29-30
X-Y-Z
XML (Extensible Markup Language), 344
XPS format, 356
z-order, 132
zoom slider, 271-272