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Dedication
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Dedication
by Katherine Murray
Microsoft® Word 2010 Plain & Simple
Microsoft® Word 2010 Plain & Simple
Dedication
Acknowledgments
1. About This Book
No Computerspeak!
Useful Tasks...
...And the Easiest Way to Do Them
A Quick Overview
What’s New in Word 2010?
A Few Assumptions
A Final Word (or Two)
2. Getting Started with Word 2010
What’s Where in Word?
Checking Out Word Views
Creating a New Document
Start Word and Enter Some Text
Save the Document
Starting with a Template
Choose Your Template
Working with an Existing Document
Open a Document
Introducing Backstage View
Open Recently Used Files
Find File and Program Information
Adding Content
Drag and Drop Text
Insert a Text File
Use Ink to Add Content
Adding Hyperlinks
Link to an Item in Your Document
Link to a Different Document
Printing a Document
Preview Your Document
Print the Document
Getting Help
Browse for Help
3. Editing Your Content
Editing Basics
Select and Modify Text
Use Keyboard Shortcuts
Common Keyboard Shortcuts
Changing Your View
Set the View
Editing Your Way
Text-Selection Methods
Copying and Moving Methods
Navigating Through the Document
Navigate by Heading
View Thumbnails
Search and Find Text
Miss the Find And Replace Dialog Box?
Wildcards
Converting Old Documents
Work in Compatibility Mode
Convert the Document
Reading a Document
Read Through a Document
Navigate the Document
Moving and Copying Text
Cut or Copy Text
Paste the Cut or Copied Text
Copy and Paste Multiple Items
Replacing Text
Replace Text
Inserting Building Blocks
Create a Building Block
Insert the Information
Correcting Your Spelling and Grammar
Correct a Spelling Error
Correct a Contextual Spelling Error
Correct the Grammar
Correcting Text Automatically
Teach Word to Correct Your Misspellings
Add Other Entries
Control the Corrections
Researching a Subject
Do Some Research
Translating Your Text
Choose a Translation Language
Use the Mini Translator
4. Formatting Documents
Formatting Documents with Themes, Styles, and Fonts
Themes
Styles
Direct Formatting
Choosing and Changing Themes
Preview and Choose a Theme
Change the Theme
Modify a Theme
Applying and Saving Styles
Choose a Style from the Gallery
Apply a Style from the Styles Palette
Changing Style Sets
Select a Style Set
Formatting Text
Apply Character Formatting
Text Formatting Tools
Creating a Bulleted or Numbered List
Create a List
Create a Discontinuous Numbered List
Modify the List
Customizing a Bulleted or Numbered List
Change the Bullets
Change the Numbering Scheme
Creating a Multilevel List
Create a Multilevel List
Choose a Multilevel List Style
Customizing a Multilevel List
Create a List Structure
Changing Character Font and Size
Change the Font
Change the Font Size
Restore the Default Font and Font Size
Adjusting Paragraph Line Spacing
Set the Line Spacing Within a Paragraph
Set the Line Spacing Between Paragraphs
Adjusting the Spacing Between Characters
Adjust the Spacing
Setting Paragraph Alignment
Set the Alignment
Indenting a Paragraph
Indent a Paragraph
Formatting with Tabs
Set Your Tabs
Modify the Tabs
Adding Text Boxes
Insert a Predesigned Text Box
Link Text Box Text
Creating a Dropped Capital Letter
Create a Drop Cap
Copying Your Formatting
Copy a Character Format
Placing a Line Border Around a Page
Create a Page Border
Placing an Art Border Around a Page
Create an Art Border
Adding a Decorative Horizontal Line
Add a Line
Adding a Border or Shading to a Paragraph
Add a Border
Add Shading
5. Designing Great Layouts
Customizing a Template
Open the Template
Modify the Template
Designing a Template
Base Your Template Design on an Existing File
Create a Template from Scratch
Laying Out the Page
Set Up a Standard Page
Set Up a Two-Sided Document
Set Up a Bound Document
Changing Page Orientation
Change the Page Orientation
Changing Margins in a Document
Change the Margins
Fine-Tuning Your Layout
Adjust Text Flow
Adjust Hyphenation
Creating Sections
Start a New Section
Change the Running Heads
Adding Columns
Change the Number of Columns
Creating a Table from Scratch
Create a Table
The Anatomy of a Table
Using a Predesigned Table
Choose a Table
Creating a Table from Text
Convert the Text
Adding or Deleting Rows and Columns in a Table
Add Rows or Columns
Delete Rows or Columns
Positioning Elements in a Table
Align the Text
Set the Text Direction
Customizing a Table Layout
Change the Table Size
Change the Row or Column Size
Divide One Cell into Two
Aligning a Table
Set the Alignment
Moving a Table
Move the Table
Formatting a Table
Format a Table
Creating a Table Style
Create a Table Style
6. Adding Graphics to Your Documents
A Quick Look at Word 2010 Illustrations
Pictures
Clip Art
Shapes
SmartArt
Charts
Screenshots
Inserting a Picture
Insert a Picture
Changing the Size of a Picture
Crop It
Size It
Adding Clip Art
Find and Insert Clip Art
Adding Shapes
Draw a Shape
Editing and Formatting a Picture
Change Its Appearance
Format a Picture
Getting Artistic with Pictures
Apply Artistic Effects
Recolor a Picture
Removing Picture Backgrounds
Remove Picture Background
Wrapping Text Around a Graphic
Set the Text Wrapping
Change the Wrapping Shape
Wrap Part of an Item
Arranging Multiple Graphics
Arrange the Graphics
Positioning Graphics on the Page
Align to the Page
Align Pictures with Each Other
Creating Artistic Text
Add WordArt Elements
Inserting a Relational Diagram
Create a Diagram
Modify the Diagram
Creating a Chart
Create a Chart
Format the Chart
7. Word 2010 for Blogging, Mailing, and More
Composing Different Types of Documents
Word’s File Formats
Word’s New File Formats
Word’s Other File Formats
Creating an Online Document
Add an E-mail Address
Save as a Web Page
Including a File Within a File
Add a Text Object
Writing and Publishing a Blog
Set Up Your Blog
Create a Blog Entry
Printing an Envelope
Add the Address
Printing a Mailing Label
Print a Label
Mail Merge: The Power and the Pain
It’s More than Letters
Setting Conditional Content
Creating a Form Letter
Set Up Your Letter
Specify the Data to Be Merged
Personalizing a Form Letter
Include Personalized Information
Add Conditional Content
8. Adding Special Features for Long Documents
Creating Headers and Footers
Create a Header and Footer
Edit a Header and Footer
Creating Variable Headers and Footers
Create a First-Page Header and Footer
Create Even-Page and Odd-Page Headers and Footers
Link and Unlink Headers and Footers
Organizing Your Information
Sort a Table
Sort a List
Reorganizing a Document
View the Document’s Outline
Move a Paragraph
Move a Section
Creating a Master Document
Create the Master Document
Inserting a Cover Page
Insert a Cover Page
Creating Footnotes and Endnotes
Insert a Footnote or an Endnote
Change the Reference Mark
Creating a Table of Contents
Set the Outline Text
Creating an Index
Tag the Entries
Compile the Index
9. Sharing, Co-Authoring, and Finalizing Your Document
Working Collaboratively with Word 2010
Word 2010 Web App
Microsoft SharePoint Workspace 2010
Windows Live SkyDrive
Microsoft Office 2010 Upload Center
Using the Word 2010 Web App
Save Your Document to a Shared Space
Open a Document in Windows Live SkyDrive
Co-Authoring a Document
Set Co-Author Permissions
Work with a Co-Author
Contacting Co-Authors
Contact a Co-Author
Reviewing Shared File Information
Get File Information
Update a Shared File
Working with Revision Marks
Review a Document
Review a Document with Tracked Changes
Comparing Changes in a Document
Prepare to Compare
Review the Changes
Combining Reviews
Merge the Documents
Viewing Documents Side by Side
View the Documents
Finalizing Your Document
Prepare Your Document
10. Customizing and Securing Word
Customizing the Ribbon
Create and Rename a New Tab
Rename and Add Tools to the Group
Customizing the Quick Access Toolbar
Add or Remove Items Common to the Quick Access Toolbar
Control the Customization
Customizing the Work Area
Show or Hide Items on the Status Bar
Change the Color Scheme
Show or Minimize the Ribbon
Changing the Location and Type of Saved Files
Change the File Locations and Formats
Customizing Your Spelling Dictionaries
Add a Dictionary
Creating a Macro
Create a Macro
Understanding Security in Office 2010
Working with the Trust Center
Word 2010 Trust Center
Changing File Validation
Set File Types
File Block Behaviors
Choosing What’s Displayed in Protected View
Set Protected View Settings
Password Protecting a File
Add a Password
Limiting File Changes
Set File Permissions
Recovering Unsaved Versions
Recover Unsaved Files
Index
A. About the Author
About the Author
Copyright
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Acknowledgments
To the creative spirit in all of us
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